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HomeMy WebLinkAboutPR 20969: CONTRACT WITH CLASSIC SPORTS FOR PAINTING OF THE PAVEMENT AT BARBARA JACKET PARK • Ciy of ort they^ www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 22, 2019 To: The Honorable Mayor and City Council Through: Rebecca Underhill, Interim City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R. 20969—Amending Resolution No. 19-273 as it pertains to the Contract with Classic Sports for Replacement of the Basket Ball Court and Painting of the Pavement at Barbara Jacket Park Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 20969 to amend the contract between the City of Port Arthur and Classic Sports of Spring, Texas for the replacement of the basketball court at Barbara Jacket Park by adding the painting of the pavement in the amount of$6,500.00 for a new contract amount of$44,750.00. Background: Pursuant to Resolution No. 19-273, the City of Port Arthur entered into a contract for the replacement of the basketball court on Barbara Jacket Park. In reviewing the scope of work, the basketball court should be replaced and the pavement should be repainted.The cost to repaint the pavement of the basketball court is an additional $6,500.00. The City of Port Arthur's representative regarding claims in relation to Hurricane Harvey set the scope of work that needed to be completed at Barbara Jacket Park. The initial quotes tabulation only quoted the price for the replacement of the basketball court and did not include the price for the painting of the pavement. Budget Impact: Funds are available for this purpose in the Hurricane Harvey Fund Account 147-2300-901.39- 00 Project No. 082617. Recommendation: It is recommended that the City Council approve P.R.No. 20969 amending Resolution No. 19- 273 by adding the painting of the pavement in the amount of$6,500.00 to the contract between the City of Port Arthur and Classic Sports of Spring, Texas, to a new contract amount of $44,750.00. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. # 20969 07/22/2019 ca RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 19-273 AS IT PERTAINS TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND CLASSIC SPORTS OF SPRING, TEXAS FOR REPLACING THE BASKETBALL COURT AT BARBARA JACKET PARK BY ADDING THE PAINTING OF THE PAVEMENT IN THE AMOUNT OF $6,500.00 TO A NEW CONTRACT TOTAL OF $44,750.00; FUNDING AVAILABLE IN ACCOUNT NUMBER 147-2300-901.39-00, PROJECT NO. 082617 WHEREAS, on July 2, 2019, per Resolution No. 19-273, the City of Port Arthur entered into a contract with Classic Sports of Spring, Texas for replacing the Basketball Court at Barbara Jacket Park; and, WHEREAS, in addition to replacing the basketball court, the scope of work provided for the pavement to be painted and restriped; and, WHEREAS, the quote tabulation for the replacing of the basketball court and the painting of the pavement did not include the scope of work for painting of the pavement. A copy of the scope of work is attached hereto as Exhibit"A"; and, WHEREAS, the quote tabulation has been corrected to include the painting of the pavement and is attached hereto as Exhibit"B"; and, WHEREAS, Classic Sports of Spring, Texas provided the lowest and most responsible quote for the replacement of the basketball court and the painting of the pavement at Barbara Jacket Park. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That Resolution No. 19-273 is hereby amended to add the scope of work as to the painting of the pavement at Barbara Jacket Park in the additional amount of$6,500, to a new contract total of$44,750.00. P. R.No. 20969 07/22/2019 ca Section 3. That City Manager is hereby authorized and directed to execute on behalf of the City of Port Arthur a contract between the City of Port Arthur and Classic Sports of Spring, Texas, for the replacement of the basketball court and the painting of the pavement at Barbara Jacket Park, in the amount of $44,750.00, in substantially the same form as attached hereto as Exhibit"C". Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2019, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: (Mayor) Councilmembers: NOES: Thurman"Bill"Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: 14'- 04 he h411-0+ ireE % r Cit ttorney APPROVED AS TO ADMINISTRATION: Rebecca Underhill Interim City Manager Chandra Alpough Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance [(4,14"- Clifton Williams, CPPB Purchasing Manager Exhibit "A" BARBARA JACKET PARK Remove and replace 66.6667 cy of 4" thick concrete slab on grade 90 ft long x 60 ft wide x 4" thick. Install 0.4444 cy of concrete slab on grade with wire fabric, 6 ft. long x 6 ft wide x 4" thick. Install 5,400 sf of painting a striping, 90 ft long x 60 ft wide. • Athletic Fields,3 each of 2 IN X 10 IN X 16 FT GALVANIZED BOLTED PRESSURE TREATED WOOD BOARD,Wind driven rain, and flooding causing deterioration of Component,0%work ® Dashboard completed. ® Change Organization Site 3-SPRAY SPLASH PAD: ]a My Organization v • Spray Splash Pad,1 each of VACUUM CLEAN AND SANITIZE 3' Port Arthur,City of(245.58820 00) DIAMETER DRAIN,Wind driven rain,and flooding causing Organization Profile deterioration of Component,0%work completed. • SPRAY SPLASH PAD,1 each of 6-1 1/2 IN DIAMETER WATER Organization Personnel VALVES AND SOLENOIDS,Wind driven rain,and flooding causing Applicant Event Profiles deterioration of Component,100%work completed. Site 3-SPRAY SPLASH PAD-BENCH: Exploratory Calls • SPRAY SPLASH PAD.1 each of 2 PIPE SECTION SUPPORT Recovery Scoping FRAME 2-2IN X 12 IN X B FT PRESSURE TREATED WOOD Meetings BOARD(YELLOW)BENCH,Wind driven rain,and flooding causing deterioration of Component,0%work completed. Projects • SPRAY SPLASH PAD,1 each of 2 PIPE SECTION SUPPORT Damages FRAME(2-2 IN X 12 IN X 8 FT PRESSURE TREATED WOOD Work Order Requests BOARD(YELLOW)BENCH BOTTOM PIECE 4-4 1/2IN X 3/BIN DIAMETER ROUNDED BOLT GALVANIZED ROUNDED TOP BOLT Work Orders SAFETY BOLTS,Wind driven rain,and flooding causing deterioration of Component,0%work completed. © My Tasks • SPRAY SPLASH PAD,1 each of 2 PIPE SECTION SUPPORT el Calendar FRAME 2-2 IN X 12 IN X 8 FT PRESSURE TREATED WOOD Utilities v BOARD(BLUE)BENCH TOP PIECE,Wind driven rain,and flooding causing deterioration of Component,0%work completed. 1e0 Resources • SPRAY SPLASH PAD,1 each of 2 PIPE SECTION SUPPORT ® Intelligence v FRAME(2-2 IN X 12 IN X 8 FT BOARD(BLUE)WOOD BENCH BOTTOM PIECE)4-4 1/21N X 3/8 IN DIAMETER ROUNDED BOLT CS GALVANIZED ROUNDED TOP BOLT SAFETY BOLTS,Wind driven rain,and flooding causing deterioration of Wood Component,0% work completed. • SPRAY SPLASH PAD,1 each of 2 PIPE SECTION SUPPORT FRAME 2-2 IN X 12 IN X 8 FT PRESSURE TREATED WOOD BOARD(GREEN)BENCH TOP PIECE,Wind driven rain,and flooding causing deterioration of Component,0%work completed. • SPRAY SPLASH PAD,1 each of 2 PIPE SECTION SUPPORT FRAME 2-2 IN X 12 IN X 8 FT PRESSURE TREATED WOOD BOARD(GREEN)BENCH BOTTOM PIECE WITH 4-41/2IN X 3/8 IN DIAMETER GALVANIZED ROUNDED TOP BOLT SAFETY BOLTS. Wind driven rain,and flooding causing deterioration of Wood Component,0%work completed. Site 4-BASKETBALL COURT AREA: • Athletic Fields,66.6667 CY of 4 inch thick concrete slab on grade (remove/replace),90 FT long x 60 FT wide x 4 IN thick,Wind driven rain,and flooding caused damage to the component,0% work completed. • Athletic Fields,0.4444 CY of concrete slab on grade with wire fabric,6 FT long x 6 FT wide x 4 IN thick,Wind driven rain,and flooding caused damage to the components,0%work completed. • Athletic Fields,5,400 SF of paint and striping,90 FT long x 60 FT wide,Wind driven rain,and flooding caused damage to the components,0%work completed. Exhibit "B" 0 0 0 0 0 0 ci0 - 0 0� in `o Lo fa Eia EA C0 0 0 0 4� ' C C 0 0 •- c , 0 Q �0 U m U Ldp w alc� - I— F o a O w0 U � o 0 0c 0 0 00 / � 7 ,V 00 N ID O L Q Q) _ as Z. �, O co- in 00 Ea- Li m 0 U W o QE U) 'f5 o0 U _ CC aCD < W D 0 H cts a X a co � 0 z 1— a) i- UTA0 U I ; o �, o J W o Q o Q0 Q_ I CO J W 3 J Y W CnCC i QU M L W J C 0 0 CZ � 0 +r 0 06 C c'Q U) p `t = U V o cn -= Q Q. (15 U) U 0 U) tin (a) as E 5 a Exhibit "C" AN AGREEMENT FOR REPLACING AND PAINTING THE PAVEMENT AT THE BASKETBALL COURT AT BARBARA JACKET PARK BETWEEN THE CITY OF PORT ARTHUR AND CLASSIC SPORTS. THIS AGREEMENT,made this day of ,2019 by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called"OWNER"or"CITY"and CLASSIC SPORTS,hereinafter called"CONTRACTOR". WITNESSED: That for and in consideration of the payments,terms,conditions,and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The CONTRACTOR will commence the work required by the Contract Documents upon Receipt of a Notice to Proceed. The work to be performed under this Contract will be completed within 30 days of commencement. 2. The CITY can terminate this contract at its convenience,which includes, but is not limited to, funding not being available in any budget cycle with ten(10) days written notice. Any terms and conditions stated in original specifications will apply to any extended periods. 3. The CONTRACTOR will replace and paint the basketball court at Barbara Jacket Park [100 Gilham Circle, Port Arthur, Texas] for the City of Port Arthur as stated in the Contract Documents. 4. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to perform the repairs delineated in the bid specifications. 5. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for a price not to exceed $44,750.00. 6. The CONTRACTOR will ensure the basketball court at Barbara Jacket Park is free of all debris and ready for City use once all repairs are complete. 7. The term"Contract Documents"means and includes the following: 1) Agreement 2) Quote/Specifications 3) Notice to Proceed 8. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. CLASSIC Classic Sports 1936 Old Holzwarth Rd, Spring TX 77386 SP . RTS (713) 550-2846 office (281 )288-0222 fax Email : sandra@classicsportshouston.com June 11, 2019 PROPOSAL We hereby submit specifications and estimates for: City of Port Arthur Barbara Jacket Park 100 Gillham Cicle, Port Arthur TX Community Park Basketball Court Replace the concrete slab 5,400 square feet Install temporary fence Demo the existing pavement for the court Excavate as needed Compact base Install forms and#4 rebar 16" oc, both directions Pour and install 3,000 PSI concrete, light finish Stripe the new court with boundary and free throw lines Jobsite clean-up daily and final clean All materials, equipment and labor to complete entire project $ 38,250 Add $ 6,500 to paint all the new pavement standard pavement colors : dark green and california red Expect 3 weeks to complete all work after the purchase order has been received If approved to paint all the pavement, add 30 days to job completion date for concrete curing Protect all property and grounds All debris to be removed from worksite for completion of project All material is guaranteed to be as specified. All work to be completed in a workman like manner according to guidelines set by specifications. Any alterations,changes or additions to contract must be written notice and signed by both parties. Safety equipment and material to be provided by McKenna Contracting Not included : relocation of any utilities, landscaping or any other obstructions Sales tax to be added to invoice, unless Sales Tax exemption form is provided Terms: 50% downpayment at time of ordering, balance due upon installation