HomeMy WebLinkAboutPR 20973: RECLAMATION AND ROAD RESURFACING PROJECTS Ciryof
)4
7i.rus
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 24, 2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Alberto Elefano, P.E.; Director of Public Works
RE: PR 20973—Reclamation and Road Resurfacing Projects Close Out and Release of
Retainage for the Reclamation and Road Resurfacing Project which includes the following:
Marshall Ave. (ST1P37); 6th Street(ST1P29);42nd Street(ST1P24); 64th Street(ST1P27);
3rd Ave. (ST1P57)
Introduction:
The intent of this Agenda Item is for City Council to authorize the City Manager to accept the Engineer's
Certificate of Completion, the Contractor's Affidavit of All Bills Paid, and the Contractor's Certificate of
Guarantee for the Reclamation and Road Resurfacing Project.
Background:
LD Construction of Beaumont, Texas was awarded the Reclamation and Road Resurfacing Project for the
following streets: Marshall Avenue (10th Street South to Gulfway Drive North); 6th Street (Williams Avenue
West to Duff Drive East); 42nd Street (9th Avenue West to Wentworth Avenue East); 3rd Avenue (32nd Street
South to 36th Street); and 64th Street(Garnett Avenue to West Port Arthur Road East) for the contract amount
of$570,883.50. Change Order No. 1,PR 20915 has been submitted to Council for approval and decreased the
original contract amount by$131,624.17 to the new contract amount of$424,311.33. The 5%retainage of the
new contract amount is$21,215.57.
Budget Impact:
Funds are available in the following accounts: Retainage Account No. 307-0000-205.00-00. The total budget
impact will be$424,311.33.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 20973, authorizing the City Manager
to accept the Engineer's Certificate of Completion,the Contractor's Affidavit of All Bills Paid,the Contractor's
Certificate of Guarantee executed by LD Construction of Beaumont,Texas,release the retainage in the amount
of$21,215.57, and sign the City of Port Arthur's Certificate of Acceptance.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.20973
07/23/2019 mje.
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT
THE CONTRACTOR'S CERTIFICATE OF COMPLETION, THE
CONTRACTOR'S AFFIDAVIT OF ALL BILLS PAID, THE ENGINEER'S
CERTIFICATE OF COMPLETION, AND THE CONTRACTOR'S
CERTIFICATE OF GUARANTEE FOR THE RECLAMATION AND ROAD
RESURFACING PROJECTS FOR MARSHALL AVENUE (10TH STREET
SOUTH TO GULFWAY DRIVE NORTH); 6TH STREET (WILLIAMS AVE.
WEST TO DUFF DRIVE EAST); 42ND STREET (9TH AVENUE WEST TO
WENTWORTH AVENUE EAST); 3RD AVENUE (32ND STREET SOUTH
TO 36TH STREET); AND 64TH STREET (GARNETT AVENUE WEST TO
W. PORT ARTHUR ROAD EAST); AND RELEASE OF RETAINAGE IN
THE AMOUNT OF $21,215.57. FUNDING IS AVAILABLE IN
CAPITAL PROJECTS-STREETS ACCOUNT NO. 307-0000-205.00-00.
WHEREAS, pursuant to Resolution No. 18-532, the City of Port Arthur City Council
awarded a contract to LD Construction of Beaumont, Texas for the Reclamation and Road
Resurfacing Project for Marshall Avenue (10th Street South to Gulfway Drive North); 6th
Street (Williams Avenue West to Duff Drive East); 42nd Street (9th Avenue West to
Wentworth Avenue East); 3rd Avenue (32nd Street South to 36th Street); and 64th Street
(Garnett Avenue to West Port Arthur Road East) to LD Construction of Beaumont, Texas;
and,
WHEREAS, LD Construction of Beaumont, Texas has completed the contracted
project to the satisfaction of the project engineer and the City staff; and,
WHEREAS, the City has received the Engineer's Certificate of Completion dated
June 14, 2019 stating that the work to which the Certificate applies has been inspected,
authorized, and declared to be complete in accordance with the contract documents and
made a part hereof as Exhibit A; together with a Contractor's Affidavit of All Bills Paid,
P.R. 20973
07/23/2019 mje
Page 2 of 4
Exhibit B; and the Contractor's Certificate of Guarantee, Exhibit C; executed by LD
Construction of Beaumont, Texas; and,
WHEREAS, the retainage for the project is 5% of the work completed and billed,
and, upon completion of the Reclamation and Road Resurfacing Project the City will
release the retainage in the amount of $21,215.57 (See Exhibit D); and,
WHEREAS, during construction, LD Construction of Beaumont, Texas adjusted
bid quantities to reflect a decrease in reclamation, concrete and asphalt on Marshall
Avenue (10th Street South to Gulfway Drive North); 6th Street (Williams Avenue West to
Duff Drive East); 42nd Street (9th Avenue West to Wentworth Avenue East); 3rd Avenue
(32nd Street South to 36th Street); and 64th Street (Garnett Avenue to West Port Arthur
Road East); and,
WHEREAS, proposed Change Order No. 1, PR 20915, has been submitted for the
removal of the bid items, decreasing the original contract amount of $570,883.50 by
$131,624.17 to the new contract amount of $424,311.33; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to execute
on behalf of the City of Port Arthur a Certificate of Acceptance, Exhibit E, for the
completion of the Reclamation and Road Resurfacing Project; and,
THAT, payment be made to LD Construction of Beaumont, Texas for release of
retainage in the amount of $21,215.57; and,
P.R. 20973
07/23/2019 mje
Page 3 of 4
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the _ day of , A.D. 2019 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
Attest:
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia izeno Rebecca Underhill
City Attorney Interim City Manager
P.R.20973
07/23/2019 mje
Page 4 of 4
APPROVED AS FOR AVAILABILITY OF
FUNDS:
KA41-1ImilKandy Dany J
I
Director of Finance
Alberto Elefano, P.E.
Director of Public Works
46/ [(Ivet01 -
Clifton liams, CPPB
Purchasing Manager
EXHIBIT A
ENGINEER'S CERTIFICATE OF COMPLETION
Project:_Contract#18-532 Reclamation and Road Resurfacing Project
Date of Issuance: June 14, 2019
Owner(s): City of Port Arthur
Owner's Project Number:_Contract# 18-532
Engineer:_LD Construction
Contractor:_LD Construction
This Engineer's Certificate of Completion applies to all Work under the Contract Documents or
to the following specified parts thereof:
To: City of Port Arthur
(OWNER)
And To:_LD Construction
(ENGINEER)
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work is hereby declared to be complete in accordance
with the Contract Documents on
6-14-2019
DATE OF COMPLETION
Executed by Engineer on 7-15-2019
EXHIBIT B
CONTRACTOR'S AFFIDAVIT OF ALL BILLS PAID
Project: The Reclamation and Road Resurfacing Project for Marshall Avenue (10th Street
South to Gulfway Drive North); 6th Street(Williams Avenue West to Duff Drive
East);42nd Street(9th Avenue West to Wentworth Avenue East); 3rd Avenue
(32nd Street South to 36th Street);and 64th Street(Garnett Avenue to West Port
Arthur Road East)
Location: Port Arthur,Texas
Owner: City of Port Arthur
County of Jefferson
State of Texas
The undersigned hereby certifies that, except as listed below, all previous progress payments
received on account of the Work, have been applied on account to discharge Contractor's
legitimate obligations associated with prior Applications for Payment.
Exceptions: NONE
Signature: �/�/,'
Print: :;fi '1 6 i s.
)
Date: 11z //
Sworn to and subscribed to me, a
Notary Public,this /aid day ofd . 2019.
/iii j
(No blic)
My Commission Expires: i 5/�fI/M2/
s4 t.,,, VICKI LYTLE
'1 '4 My Notary ID#1060247
's"f�•..4".: Expres May 29,2021
EXHIBIT C
CONTRACTOR'S CERTIFICATE OF GUARANTEE
FROM: LD Construction
TO: City of Port Arthur
FOR: RECLAMATION AND ROAD RESURFACING PROJECT
REFERENCE CONTRACT NO. 18-532 ENTERED INTO THE
DAY OF_1/07/19_,2019, BETWEEN THE CITY OF PORT ARTHUR
AND LD Construction
(CONTRACTOR)
OF Beaumont, TX
(CITY/STATE)
FOR: Contract 18-532, Reclamation and Road Resurfacing Project
(PROJECT)
_Located in the City of Port Arthur
KNOW ALL MEN BY THESE PRESENTS:
1. _LD Construction does hereby guarantee all of the work done under the above
referenced contract to be free from faulty materials in every particular, and free improper
workmanship, and against injury from proper and usual wear; and agrees to replace or re-
execute without cost to the Owner and Operator such work as may be found to be improper
or imperfect, and to make good all damage caused to other work or materials, due to such
require replacement or re-execution.
2. This guarantee shall cover a period of one(1)year from the date of acceptance of all work
under this Contract, as evidenced by the Engineer's Certificate of Completion.
IN WITNESS THEREOF undersigned has signed and sealed this instrument this the
/Zs/1 day of f„/ , , 2019.
1 22 Coitii7 t cT/o r4-1
(COMPANY NAME)
b..z.....,______
(OWNER,SIGNA URE/TITLE)
(PRINT)
SUBSCRIBED AND SWORN to before me this /74 day of / .
2019.
My commission expires / ,,,/)2/(DA ) f
.;i ' ;ti VICKI LYTLE
£•'*4 My Notary ID#1060247
4• +' Expires May 29,2021 tizaz , -0,,
(NOTARY • :LIC)
EXHIBIT D
5 8 $ $ $ 8 p8 8 8 8 0 8 8 8 8 8 0 O �D 8 8 8 8 8 8
a o e M n .O N O M O O ry C ap
z e • ADD �O o ry ry a o r. g n 0 ry ,oi�
Q IN N .. s '4(9:P.: ry o .-,46.4,1^ v
K a <
O N N N N NN N N N N N N N N N NN N N
N N N N N N N N N N
WT• O _
NN 8 .888888888 8r: 8888888 87488888888
a O O `� N n O 2. 664 '. g b O O N n ..i 74 0 .i O o N .+ O
d.N N 14.' ,17: A
d d j N ry of N ry .y
O00
c c O
a m c
E 0 v ..
d W G p
Z �� - E
d >c a a
c
Cs 1 N N N N N N N N N N N N N N N N N N N N N N N N In N N N N N
S'
0
H88888 088 888588 080 50Q74008 88 .E
W r " mho SoM oN � .5�Xo rv '," m § ,1 ,r10N , o00
N
V4
E. 7 2 'o ., n .6 N N .. c -. M o n eo ry roti o ry e
E
c
a
m a -A. ¢ g
0. Z 2.2 N NNNN N N N NN NNNNNN.n N N N N N N.n.nN NN VN N
d a % % 6
000000000 0 0 0 0 0 0 0 0 0 m o 0 0 0 0 0 0 0
O? .+ N N O an O o 0 8 M O o ry .: m m o .-io o ry .. o
O 0 N o
r ry e - n m - n in N .y
0 E ° ° a
31- ... w
74 -a
c E
0
V 'L.' u a
a A
a
f,
t i ;
O O Z _
,U .
r c
0 E ?:
a
z
:=
.ri. NZ
FL Q
z a
P• I E d
m 9P0
=x a o E . a
QK R 0a 41Z
r r c U
z m 8 . o m a
2 a m m
T m
<0Q.O O` u
H r
LiU O
O '
eo008 8888888288882
ry 8 8 88 8 88 80. . .
8vo Nn o Not8 go a om u -
.J:mno2 , moom
a .. ry
0
E
a
v
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
A 88882 88 0 0 00 0 0 0 8 8 88888 O O
C 00 - Op e m .G O 8 8 8 C m ,o g �Oif 8 N o of a ;,,, go
G _ o O 8
_ 4 r.; V
, o ^ ^ ry
„ O N N N N N N N N N N N N N N N N N N N N N N N N N
0u
a a e
9 ."' '' ^ g n .n 0 0 °; ." $' 'm N $ ., e e .. N o ,n N 00e
ro
a
0
d .>i. 0 00 55 `J - ,2,— .a.. ..5g,1 h � LL a • wwww
zr, � c� ., � m �
81Z
¢a
1 H r
a O p 0 O p
0
O Um0 a ? m 0. zoo 0. z
�z o� oa0 - �
2 z — za
7 ¢ w aEY w2 u. a w
W O z z 2 E t O z z O z z, u.
a 0 > u2-00t7., a 0 u2-0017, a U Z O N 4
p - Q 0 O o a~ H Q O U 1- v;r f 00°20,71r
y 'a p O N 0 i 0 .n F 6 d 0
4 o N a _ —'< 0< 2z cc - x a m a f z -° < < z
o 0 N n cc p w m ¢ r a N Q ¢m a n d a tu m ¢
o m a ''', ')<,,,E,":"0 a s $ v 3 D a m 8 ZO zVN' c 3 o' o N
z f z =2Wz z m 2 o u w - z z - o"
o Oooar W.. ., oo9Qrw�r .n poor_ 0> r .n
Fa N f o�=o a a l o=o' a p 2 a m o > a p
.5. 2 .z , - .= ., .2,, ,-_— .e = m al s Q" = o m S
5 u rm
w o O w 0a s a O w 0a ¢ p U o Q Z ¢
z eq 2 K K a N 2 z m 2 a' a'a N 2 ?m f s oc a N 2 ?. m
�+, a '8 §8 § § § 8888 "8g is $ $ g88rvsi 8a$ $ § 8888 $
.L� di grv .rv. Mr� a �vrvoi gn .N. mmv 2H ,U .II ' gN
gz
W 8 $ 88S8 O8m 888 '>O
o
88 ,�M , m�
n
Ory0 1 o • ONC ONCry 0 ' OO ,y m ' ' ' ' •QZ oOynm . $ moe ye'1amnn nu'
nici . m m 0
N0mNinZ Nup« E v1 NN
N ~
¢
N
o N.. N N N N N N N N N N N N N N N N N
N N N N N N N N N
A▪ NN
Q N N aD r 86888588 8m88o8888
r . N OY 0 VOi N N C u. .. n to i ry O N .y
m ry
ry
v w
m C C
O , >
aa
• a C C C C y C.Sti ('
Z
o o E Q ma w ¢ a
Pl• a a a L
.a h A .. '° X ...
6 H N N N N N N N N N N N N N NNNNN V I N N
C t-5 --o h )LL
3 '2 J•00 Z m, J W
w a tw
C n O
8 C H
d
P p O E W
-,z O 8 88 $ !!!!! : ! CC! U :
Inmm ` 51 .ryN NNNNNNNNNN
C• IL F O M O O ry 0 V, .. O N O N ..
Y d Y c j
',:l ' "' N ..
o E N o Cf
3 ' aKt
`o
o E E
C o
u u
m a -
`m a
a
U N
>> ; u
O O Z n E
u u
I- d 3
c E °
r w a -, -f
N N z U
z a
2 a
a 0 u ti
c
< u E c
a= a E E o a N
Q e F z
▪< V u
C
za 8 o
W
E a0 _ -
i _
a. n
<▪0 '� . °
O .,
C~ o
0.1,-, d o
a 8 8 8 8 8 8 8 0 8 8 8 8 0 8 8 8 8 8 5
08 v o 0 0 o n n 8 0o m
m n :° o v`"i O a
m .o N vl '� o
'O n
E14 6
f, LT
S N N N N N N N N N N N N N N N N N N N N N �`13 o
E $ 88888 8 8 8 8 8 8 0 8 $ 8 a
55�. `V e o 8 N uoi a
c = n E;;;:::E
NLiJ o
a
`o
a
E d � LI " a - nn ,a., ,a, x ,31 ae1-1-1—a, .8
U Q0 .0 B
Ff c°
S V O O 0.2 4 a
U' a Z m o_ Z. \ at
Z -2, D O 0- D
vDi .E
QZ N Z
u.u. W Z = — ~ I- = `2 o
kr) U )- LL !2 V H ii Y
Q o K Z O L"~ a Z O w a o 3
li
3 n 17o0uDvlr ¢ oOuDNF n u
m a a a a z o a a a g Z v o f
¢ y o Z �n z 0= W m a ¢ „, O a o ¢m a 1 F E E
a ° a
v c 0 1:1- `a a 8 z0 Z m ' '' '- .'<u-
.. O-5' < 066 ! E e
11
z m zzc2—> - -v0'I zz¢ '` > P7 t
O O O . 2 o> > 2,20,7. ,_ ,.. ., ,,i'
Lu-20, x
▪N 2t7u O¢a V j l7u O_W U
m s 0 U z W ¢ R5 °202)- 1-c7
P.
s `
o �U _< a °�u, oa� a v o
an 2¢CC1N2zm 2¢ ¢ aN2m n t ..
i$ $ s $§ a "s ss § 8ssss88s
o l 2. z° g1(4 .. .^.I me a � 2 § N .. .n l'nvv §, R
O` Z
EXHIBIT E
City of Tort Arthur, Texas
Department of Public Works
CERTIFICATE OF ACCEPTANCE FOR
The Reclamation and Road Resurfacing Project for Marshall Avenue (10th Street South
to Gulfway Drive North); 6th Street (Williams Avenue West to Duff Drive East); 42nd
Street (9th Avenue West to Wentworth Avenue East); 3rd Avenue (32nd Street South to
36th Street); and 64th Street (Garnett Avenue to West Port Arthur Road East).
To: LD Construction
This document is to certify that the City of Port Arthur, Texas accepts the completion of
the street improvements of the above mentioned project on the basis of the City of Port
Arthur's Public Works Department approval, the receipt of the Contractor's Certificate of
Completion, the Contractor's Affidavit of All Bills Paid and the Contractor's Certificate of
Guarantee of Work.
Rebecca Underhill
Interim City Manager
ATTEST:
Sherri Bellard
City Secretary