HomeMy WebLinkAboutPR 20947: CLOSE OUT AND ACCEPTANCE OF THE RESERVE AT PINEWOOD PROJECT FOR OVERSEEING STREET CONSTRUCTION City of
del
urt rthttr
www.PortArthurTx.gov
INTEROFFICE MEMORAN DU M
Date: August 5, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton,Interim City Manager
From: Alberto Elefano,P.E.; Director of Public Works
RE: PR 20947—Close out and Acceptance of The Reserve at Pinewood Project for
overseeing street construction.
Introduction:
The intent of this Agenda Item is to seek the City Council's acceptance of the Certificate of Completion
and Contractor's Certificate of Guarantee from Brownstone Construction, Ltd. of Houston, Texas for
overseeing the street construction in The Reserve at Pinewood Subdivision. It is recommended that
City Council approve PR 20947.
Background:
The City of Port Arthur Public Works Department's Engineering Division has received all necessary
submittals, as-builts and laboratory analysis associated with monitoring the construction of streets in
The Reserve at Pinewood Subdivision. The Engineering Department has inspected the street and is
satisfied that Brownstone Construction,Ltd.of Houston,Texas has fulfilled all necessary requirements.
Budget Impact:
There is no budget impact to the City of Port Arthur.
Recommendation:
It is recommended that the City of Port Arthur City Council authorize the City Manager to accept the
Contractor's Certificate of Completion and the Contractor's Certificate of Guarantee for overseeing the
street construction in The Reserve at Pinewood and that the City Manager sign the City's Certificate of
Acceptance.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.20947
08/05/2019 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING ACCEPTANCE OF THE
CONTRACTOR'S CERTIFICATE OF COMPLETION AND THE
CONTRACTOR'S CERTIFICATE OF GUARANTEE FOR OVERSEEING
STREET CONSTRUCTION IN THE RESERVE AT PINEWOOD
SUBDIVISION AND AUTHORIZING THE CITY MANAGER TO SIGN
THE CERTIFICATE OF ACCEPTANCE ON BEHALF OF THE CITY OF
PORT ARTHUR, TEXAS.
WHEREAS, the City of Port Arthur has received for The Reserve of Pinewood
Subdivision the Contractor's Certificate of Completion (attached as Exhibit A) and the
Contractor's Certificate of Guarantee (attached as Exhibit B) from Brownstone
Construction, Ltd. of Houston, Texas certifying that work on the street is complete; and,
WHEREAS, the Public Works Engineering Department monitored the street
construction and is satisfied that the work has been completed according to plans and
specifications; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to accept
the Contractor's Certificate of Completion and the Contractor's Certificate of Guarantee
for the construction of the street; and,
THAT, the City Manager is hereby authorized to sign the City's Certificate of
Acceptance (attached as Exhibit C); and,
THAT, there is no budgetary impact to the City of Port Arthur; and,
PR No. 20947
08/05/2019 mje
Page 2 of 3
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2019
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No.20947
08/05/2019 mje
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Ycd
Valecia Tizeno Ron Burton
City Attorney Interim City Manager
Alberto Elefano, P.E.
Director of Public Works
/ //
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
CONTRACTOR'S CERTIFICATE OF COMPLETION
Project: The Reserve at Pinewood Village,entry road,"Pinewood Drive"
Date of Issuance: July 23, 2019
Owner(s): City of Port Arthur
Owner's Project Number: 15-049
Contractor: Brownstone Construction, Ltd.
This Contractor's Certificate of Completion applies to all Work under the Contract Documents
or to the following specified parts thereof:
To: City of Port Arthur
(OWNER)
And To: Brownstone Construction, Ltd.
(CONTRACTOR)
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work is hereby declared to be complete in accordance
with the Contract Documents on:
July 23, 2019
DATE OF COMPLETION
Brownstone Construction, Ltd.
(COMPANY NAME)
WA
(OWNER,SI NATURE/TITLE)
Wil Brown
(PRINT)
EXHIBIT B
CONTRACTOR'S CERTIFICATE OF GUARANTEE
FROM: Brownstone Construction, Ltd.
TO: City of Port Arthur
FOR: The Reserve at Pinewood Village entry road, now known as Pinewood Drive
AND Brownstone Construction, Ltd.
(CONTRACTOR)
OF Houston, TX
(CITY/STATE)
FOR: The Reserve at Pinewood Village
(PROJECT)
KNOW ALL MEN BY THESE PRESENTS:
1. Brownstone Construction,Ltd.does hereby guarantee all of the work done under the above
referenced contract to be free from faulty materials in every particular, and free improper
workmanship,and against injury from proper and usual wear; and agrees to replace or re-
execute without cost to the Owner and Operator such work as may be found to be improper
or imperfect, and to make good all damage caused to other work or materials, due to such
require replacement or re-execution.
2. This guarantee shall cover a period of one(1)year from the date of acceptance of all work
under this Contract,as evidenced by the Contractor's Certificate of Completion.
IN WITNESS THEREOF, the undersigned has signed and sealed this instrument this the 23 day
of July, 2019.
Brownstone Construction, Ltd.
(COMPANY NAME)
1/,� v .
(OWNER,SIGNATURE/TITLE)
Wil Brown
(PRINT)
SUBSCRIBED AND SWORN to before me thisl--5 day of J Vk
2019.
My commission expires \l-- I b K 12.I
(DATE)
4 ��rY CHELSEA RENEE DEJOHN ►
1 :+... ' Notary Public,State of Texas ► Ni i 1
(NOTA PUBLIC
1 r•, • Notary 10 I 13137463-5 ►
1 My Commission Expires ►
J �,,, 2011
EXHIBIT C
City ofFort Arthur,
Department of Public Works
CERTIFICATE OF ACCEPTANCE FOR
The Reserve of Pinewood in Port Arthur, Texas
To: Brownstone Construction, Ltd.
This document is to certify that the City of Port Arthur, Texas accepts the completion of
the street improvements of the above mentioned project on the basis of the City of Port
Arthur's Public Works Department approval of the Contractor's Certificate of Completion
and the Contractor's Certificate of Guarantee of Work.
Ron Burton
Interim City Manager
ATTEST:
Sherri Bellard
City Secretary