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Home My WebLink AboutPR 20942: PURCHASE OF FORK LIFT 101..., City of 4 q„ „, i rthu - www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 5, 2019 To: The Honorable Mayor and City Council Through: Ron Burton, Interim City Manager From: Alberto Elefano, Director of Public Works RE: P. R. No. 20942, Forklift for Solid Waste Trash Introduction: Approval of Proposed Resolution No. 20942 authorizing the purchase of one (1)—G25N-7LP fork lift from Associated Supply Company, Inc. of Beaumont, Texas through the BuyBoard Purchasing Program in the amount of$26,768.60 Background: This forklift will be used at the Operations Center to assist Public Works Solid Waste Division staff with transporting commercial containers, garbage cans, and other supplies. Budget Impact: Funds are provided in account no. 625-1801-533.92-00, Capital Reserve Fund, Equipment Replacement, Public Works— Solid Waste. Recommendation: It is recommended that City Council authorize the City Manager to approve P. R.No. 20942, as discussed and/or outline above. /aw "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.20942 07/12/19 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANGER TO PURCHASE A G25N-7LP FORK LIFT FROM ASSOCIATED SUPPLY COMPANY, INC. OF BEAUMONT, TEXAS UNDER BUYBOARD CONTRACT NO. 515-16, FOR THE PUBLIC WORKS SOLID WASTE DIVISION, WITH A PROJECTED BUDGETARY IMPACT OF $26,768.60; FUNDS ARE AVAILABLE IN THE CAPITAL RESERVE FUNDING PUBLIC WORKS DRAINAGE 625-1801-533.92-00. WHEREAS, the Public Works Department is recommending that the City Council authorize the City Manager to purchase a G25N-7LP Fork Lift from Associated Supply Company, Inc. of Beaumont,Texas through Buyboard cooperative pricing for the Solid Waste Division; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts; and, WHEREAS,per Resolution No. 02-341,the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; and, WHEREAS, the Public Works Solid Waste Divisions will use the fork lift to assist with transporting commercial containers, garbage cans, and other supplies at the Operations Center; and, WHEREAS, Associated Supply Company, Inc. of Beaumont, Texas through cooperative purchasing program provided a quote attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council authorize the City Manager to the purchase a G25N-7LP Fork Lift from Associated Supply Company, Inc. of Beaumont, Texas through Buyboard cooperative pricing in the amount of$26,768.60; and, P.R.20942 07/12/19 aw THAT, funding is available in the Capital Reserve Fund Public Works account 625-1801- 533.92-00. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED,AND APPROVED this the day of , A.D. 2019 at a meeting of the City of Port Arthur. Texas by the following vote: AYES: Mayor Councilmembers: Noes: Thurman"Bill"Bartie Mayor ATTEST: APPROVED AS 6 FORM: Sherri Bellard Valecia Tizeno City Secretary City Attorney P.R.20942 07/12/19 aw APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: G,_ Lti),i3 Ron Burton Kandy Dani Interim City Manager Interim Director of Finance ii; (AIL Alberto Elefano Cli o Williams Director of Public Works Purchasing Manager P.R.20942 07/12/19 aw Exhibit A BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC. THE FOLLOWING DETAILS SHALL 8E PROVIDED WITH ANY BUYSOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-221-5454) BuyBoard Vendor: Associated Supply Company,Inc. Prepared By: Don Moody Beaumont,TX Mobile: 409.350.8943 Phone: 832-316-2507 Emall: drnoodyt tascoeq.com Fax: 409.212.8101 Date Prepared: 6/27/2019 Government Agency: City of Port Arthur Ship To: City of Port Arthur Bill To: City of Port Arthur Contacts'Name: Glen White Phone: (409)983-8518 Email: olen.whiteldlDortarthurtx oov Fax: (409)983-8528 Product Description: G2SN-7LP BuyBoard Contract: 515-16 I.Price List Dated: 2/9/2015 Base Price: $ 42,989.00 II:Base Bid Options(Itemized Below) MAST-MFH 189"OAL 86"FFH 60" $ 7,045.00 TILT•6 DEG.FWD/5 DEG.BACK $ 524.00 Carriage Hang-on ISO Class II-43" $ 1,099.00 Side Shifter Hang-on 43"ISO Class II 5 1,075.00 Hydraulic Lines Group-3 way for use with s/s $ 1,063.00 Load Backrest $ 160.00 Forks 1.75x4x47 Hook type $ 657.00 Tires-Solid soft ride single drive $ 931.00 Rear flood light $ 85.00 Strobe light-amber $ 324.00 Back up alarm $ 336.00 SUB-TOTAL: $ 13,299.00 SUB-TOTAL: $ - Options List Price Total: $ 13,299.00 III.SUB-TOTAL OF I&II $ 56,288.00 IV.BuyBoard Discount: 5.00% $ 2,814A0 BUYBOARD CONTRACT PRICE: $ 53,473.60 V:NON-BASE OPTIONS Nan-Base Options(90= 0 ACQUISITION FREIGHT $ 945.00 - PRE-DELIVERY INSPECTION AND LOCAL DELIVERY $ 500.00 $ - LPG TANK-FULL $ 350.00 $ - SUB-TOTAL: $ 1,795.00 SUB-TOTAL: $ - VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COL1&COL 2) $ 1,795.00 VII:TOTAL IV+VI $ 55,268.60 VIII:QUANTITY ORDERED UNITS: 1 $ 55,268.60 IX:TRADE-IN OR OTHER CREDIT(S): $ 28,500.00 $ 28,500.00 TOTAL: $ 26,768.60 FAX ALL PURCHASE ORDERS TO BUYBOARO AT 800-211-5454