HomeMy WebLinkAboutPR 20961: CONTRACT FOR LARGE METERS City of
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INTEROFFICE MEMORANDUM
Date: August 5, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager
From: Donald G. Stanton, Interim Director of Water Utilities
RE: PR 20961 —Large Meter Contract with Aqua-Metric Sales Company
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to enter
into a one-year contract with Aqua-Metric Sales Company of Selma, Texas for purchase of
large meters.
Background:
City of Port Arthur has standardized on the use of Sensus Meters for our large commercial
meters. These large Sensus meters offer a superior product that is routinely less expensive in
many applications. Aqua-Metric Sales Company is the only Texas distributor for Sensus
meters and should be considered a sole source. Fire service meters measure the amount of
water used through fire suppression and/or fire sprinkler systems. In certain large applications,
they can be used for normal water consumption. This award establishes unit prices for various
large Sensus meters. Aqua-Metric Sales Company has provided current Not-to-Exceed (NTE)
quotes below for such Sensus meters:
Item Unit Price
3"Omni T2 Turbo meter, flanged w/test plug $ 1,003.20
3"Omni C2 compound AMR meter, flanged $ 1,436.16
4"Omni T2 Turbo Meter $ 1,924.71
4"Omni C2 compound AMR meter, flanged $ 2,472.36
"Remember, we are here to serve the Citizens of Port Arthur"
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4" Omni F2 Meter Compact $ 5,560.73
6"Omni C2 compound AMR meter, flanged $ 4,248.69
6"Omni F2 Meter Compact $ 7,390.95
8" Omni C2 Compound Meter $ 6,845.04
8"Omni F2 Meter Compact $11,050.40
10"Omni F2 Meter Compact $15,793.40
3"Fire Hydrant turbo meter w/backflow preventer $ 1,524.56
This procurement is exempt from the bid process under Texas Local Government Code Section
252.022, (a) (7) (D), captive replacement parts or components for equipment.
Budget Impact:
The total budgetary impact for these meters is not to exceed $280,000.00. They are budgeted
items and will come from account no. 410-1253-532.35-00, Water System Maintenance.
Recommendation:
It is recommended that City Council approve PR 20961, allowing the City Manager to enter
into a one-year contract with Aqua-Metric Sales Company for the purchase of large meters.
"Remember, we are here to serNe the Citizens of Port Arthur"
P. R. No. 20961
7/29/19 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT FOR THE PURCHASE
OF SENSUS METERS FOR THE WATER UTILITIES
OPERATIONS DEPARTMENT WITH AQUA-METRIC
SALES COMPANY OF SELMA, TEXAS IN A NOT TO
EXCEED AMOUNT OF $280,000.00. FUNDS ARE
AVAILABLE IN WATER UTILITIES OPERATIONS
ACCOUNT #410-1253-532.35-00 (WATER SYSTEM
MAINTENANCE).
WHEREAS, Water Utilities Operations Department routinely installs and replaces water
meters throughout the City; and,
WHEREAS, the City Standard for water meters includes those manufactured by Badger
Meter and Sensus; and,
WHEREAS, Sensus sells its product through distributors exclusive to geographic areas;
and,
WHEREAS, the current distributor and sole supplier for our area is Aqua-Metric Sales
Company of Selma, Texas; and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (A) (7) (D), captive replacement parts
or components for equipment; and,
WHEREAS, the sole supplier for quotes has been evaluated by Water Utilities
Department and Purchasing(quote sheet attached as Exhibit"A"),NOW THEREFORE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P. R. No. 20961
7/29/19 bw
Page 2 of 3
THAT, City Manager of City of Port Arthur is hereby authorized and directed to execute,
on behalf of City of Port Arthur, a contract to purchase water meters between City of Port Arthur
and Aqua-Metric Sales Company, for the unit prices shown in Exhibit "A", in a not to exceed
amount of$280,000.00, in substantially the same form as attached as Exhibit"B"; and,
THAT, funding for this purchase is provided for in Water Utilities Operations budget;
and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2019 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Vil
Sherri Bellard Val Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton Donnie Stanton
Interim City Manager Interim Director of Water Utilities
P. R. No. 20961
7/29/19 bw
Page 3 of 3
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
KCL, UC
Kandy Daniel
Interim Director of Finance
Clifton illiams, CPPB
Purchasing Manager
Exhibit "A"
(Quote)
Jim Grillo sEns s
Sensus USA, Inc 1 1 1..1
Mid-West Director of Sales a xylem brand
612-867-3283
jim.grillo@xyleminc.com
August 7, 2019
To Whom It May Concern:
Sensus USA. Inc is pleased to announce that Aqua-Metric of Schertz, TX is the
exclusive Authorized Distributor of Sensus products and Value Added Reseller (VAR)
for Sensus Services such as SaaS in the territory of Central, East and South Texas and
the state of Louisiana.
Please contact Aqua-Metric for all of your Sensus needs. Purchasing Sensus products
and services from the authorized distributor for your area ensures that your products will
be properly supported and warranted.
We look forward to the opportunity of providing your firm with quality water
measurement equipment, solutions and support in the near future. Please feel free to
contact me at jim.cirillo(a�xyleminc.com regarding this or any other matter.
Sincerely
der
James C. Grillo
Mid-West Director of Sales
Sensus USA. Inc
Aqua AAA
q,Metric
July 30,2019
Kelsey Va nCleave
16914 Alamo Parkway Bldg 2•Selma,TX 78154
Phone:(210)967-6300•Fax:(210)967-6305
Email:kelsey.vancleave@aqua-metric.com
www.aqua-metric.com
Quote for City of Port Arthur
Attention Lonnie Linden
Address 111 H.O.Mills Bvd.
City,State,ZIP Port Arthur,Texas 77640
Phone: (409)983-8562
Email: lonnie.linden@portarth urtx.gov
Quantity Description Unit Price Extended
1 5/8"x 3/4"SRII Meter with TRPL Encoded Itron ILC Register USG $136.64 $136.64
1 1"SRII Meter with TRPL Encoded Itron ILC Register USG $212.73 $212.73
1 1 1/2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG $436.41 $436.41
1 1 1/2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG-With Test Port $440.68 $440.68
1 2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG $600.26 $600.26
1 2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG-With Test Port $604.54 $604.54
1 2"OMNI T2 Turbo Meter with TRPL Encoded Itron ILC Register USG $810.95 $810.95
1 2"OMNI T2 Turbo Meter with TRPL Encoded Itron ILC Register USG $810.95 $810.95
1 3"OMNI T2 Turbo Meter with Itron Inline Connector USG $1,003.20 $1,003.20
1 3"OMNI C2 Compound Meter with Itron Inline Connector USG $1,436.16 $1,436.16
1 4"OMNI T2 Turbo Meter with Itron Inline Connector USG $1,924.71 $1,924.71
1 4"OMNI C2 Compound Meter with Itron Inline Connector USG $2,472.36 $2,472.36
1 4"OMNI F2 Compact Fire Service Meter with Itron ILC USG $5,560.73 $5,560.73
1 6"OMNI C2 Compound Meter with Itron Inline Connector USG $4,248.69 $4,248.69
1 6"OMNI F2 Compact Fire Service Meter with Itron ILC USG $7,390.95 $7,390.95
1 8"OMNI C2 Compound Meter with Itron Inline Connector USG $6,845.04 $6,845.04
1 8"OMNI F2 Compact Fire Service Meter with Itron ILC USG $11,050.40 $11,050.40
1 10"OMNI F2 Compact Fire Service Meter with Itron ILC USG 515,793.40 $15,793.40
1 3"OMNI H2 Fire Hydrant Meter w/Techno-Check Valve,Sensus Encoded Register and Couplings $1,524.56 $1,524.56
This quotation on the product and services named.may be subject to the conditions noted below:
I.Net 30 Days to Pay
2 Freight Allow on orders over$10,000
3 All quotes are valid until 12/31/19
4.Return product maybe subject to 25%restocking fee
Exhibit "B"
(Contract)
PURCHASING CONTRACT
AGREEMENT FOR SENSUS METERS
THIS AGREEMENT is made this the of , 2019, by
and between an individual, firm, partnership or corporation, Aqua-Metric Sales
Company, of Selma, Texas, hereinafter called "Vendor", and City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter called
the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions,
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one (1) year from the date that it is
signed by the City unless sooner terminated under the provision hereof. The City can
terminate this contract at its convenience which includes, but not limited to, funding not
being available in any budget cycle with thirty (30) days written notice.
2. The Vendor will provide SENSUS Meters, as delineated and submitted in
their proposal dated July 31, 2019.
3. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the specifications, described as:
SENSUS Meters
4. The Vendor agrees to deliver all materials on an as-needed basis during
the term of this contract, in a not-to-exceed maximum amount of$280,000.00 in the unit
prices as stated the proposal dated July 31, 2019.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications/Proposal
C. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of_ , 2019.
WITNESS: CONTRACTOR:
Aqua Metric Sales Company
SIGNED AND AGREED to on the day of , 2019.
ATTEST: CITY OF PORT ARTHUR:
Sherri Bellard, City Secretary Ron Burton, Interim City Manager
Aqua
AAA
q.Metric
July 30,2019
Kelsey VanCleave
16914 Alamo Parkway Bldg 2•Selma,TX 78154
Phone:(210)967-6300•Fax:(210)967-6305
Email:kelsey.vancleave@aqua-metric.com
www.aqua-metric.com
Quote for City of Port Arthur
Attention Lonnie Linden
Address 111 H.O.Mills Bvd.
City,State,ZIP Port Arthur,Texas 77640
Phone: (409)983-8562
Email: lonnie.linden@portarthurtx.gov
Quantity Description Unit Price Extended
1 5/8"x 3/4"SRII Meter with TRPL Encoded Itron ILC Register USG $136.64 $136.64
1 1"SRII Meter with TRPL Encoded Itron ILC Register USG $212.73 $212.73
1 1 1/2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG $436.41 $436.41
1 1 1/2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG-With Test Port $440.68 $440.68
1 2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG $600.26 $600.26
1 2"OMNI R2 Residential Meter with TRPL Encoded Itron ILC Register USG-With Test Port $604.54 $604.54
1 2"OMNI T2 Turbo Meter with TRPL Encoded Itron ILC Register USG $810.95 $810.95
1 2"OMNI T2 Turbo Meter with TRPL Encoded Itron ILC Register USG $810.95 $810.95
1 3"OMNI T2 Turbo Meter with Itron Inline Connector USG $1,003.20 $1,003.20
1 3"OMNI C2 Compound Meter with Itron Inline Connector USG $1,436.16 $1,436.16
1 4"OMNI T2 Turbo Meter with Itron Inline Connector USG $1,924.71 $1,924.71
1 4"OMNI C2 Compound Meter with Itron Inline Connector USG $2,472.36 $2,472.36
1 4"OMNI F2 Compact Fire Service Meter with Itron ILC USG $5,560.73 $5,560.73
1 6"OMNI C2 Compound Meter with Itron Inline Connector USG $4,248.69 $4,248.69
1 6"OMNI F2 Compact Fire Service Meter with Itron ILC USG $7,390.95 $7,390.95
1 8"OMNI C2 Compound Meter with Itron Inline Connector USG $6,845.04 $6,845.04
1 8"OMNI F2 Compact Fire Service Meter with Itron ILC USG $11,050.40 $11,050.40
1 1D"OMNI F2 Compact Fire Service Meter with Itron ILC USG $15,793.40 $15,793.40
1 3"OMNI H2 Fire Hydrant Meter w/Techno-Check Valve,Sensus Encoded Register and Couplings $1,524.56 $1,524.56
This quotation on the product and services named,may be subject to the conditions noted below:
1.Net 30 Days to Pay
2.Freight Allow on orders over$10,000
3.All quotes are valid until 12/31/19
4.Return product may be subject to 25%restocking fee