HomeMy WebLinkAboutPR 20976: CONTRACT WITH STUART CONSULTING GROUP ENGINEERING DESIGN (4) DRAINAGE PROJECTS P.R. No. 20976
08-5-19 ace
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
NEGOTIATE A CONTRACT WITH STUART CONSULTING GROUP
(SCG) OF HOUSTON, TEXAS, FOR THE ENGINEERING AND
DESIGN OF FOUR (4) DRAINAGE PROJECTS FUNDED BY THE
HAZARD MITIGATION GRANT PROGRAM (HMGP) AND THE
COMMUNITY DEVELOPMENT BLOCK GRANT — DISASTER
RECOVERY (CDBG-DR)
WHEREAS, the City of Port Arthur obtained funding from the Hazard
Mitigation Grant Program (HMGP) and the Community Development Block Grant —
Disaster Recovery (CDBG-DR) to fund the following four (4) drainage Projects: (1) El-
Vista Subdivision, (2) Port Acres Drainage, (3) Lake Arthur Detention, and (4)
Stonegate Golf Course (Babe Zaharias Golf Course); and
WHEREAS, the City advertised for a Request for Qualifications (RFQ) for an
Engineer to design the four (4) drainage projects on February 20, 2019 and February
27, 2019; and
WHEREAS, the City received qualification packages from six (6) firms; and
WHEREAS, the City staff evaluated the qualification packages according to
the Evaluation Criteria as delineated in Exhibit "A"; and
WHEREAS, Stuart Consulting Group (SCG) was selected based upon the
evaluation scores as delineated in Exhibit "B" and Exhibit "C", and staff recommends
SCG for the engineering and design the four (4) drainage projects; and
WHEREAS, the City Council of the City of Port Arthur finds it to be in the
interest of the citizens of Port Arthur to negotiate a contract with Stuart Consulting
Group for the engineering and design of the four (4) drainage projects.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to
negotiate a contract with Stuart Consulting Group on behalf of the City of Port Arthur
for the engineering and design of four (4) Drainage Projects being subject to final
approval by the City Council.
Section 3. That a copy of the Resolution shall be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED on this day of , A.D., 2019,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES:
Mayor: ,
Councilmembers: ,
NOES:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Val Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
Interim City Manager
Alberto Elefano
Director of Public Works
APPROVED AS TO AVAILABILITY OF FUNDS
C Lam_ dIn
Kandy Daniel Clifton Williams, CPPB
Interim Finance Director Purchasing Manager
Exhibit A
SELECTION PROCESS
All applications will be screened by an evaluation committee and those applicants selected for a short list
may be invited to attend an interview, at the applicants own expense. The City shall not incur any costs
for applicant preparation and/or submittal of qualifications.
The City will evaluate all responses based on the qualifications, past performance and project approach.
The City reserves the right to negotiate the final fee prior to recommending any Firm for a contract.
The City's process is as follows:
1. The evaluation committee shall screen and rate all of the responses that are submitted.
Evaluation ratings will be on a 100 point scale and shall be based on the following criteria:
a. Experience(Total) 60 pts
a-1. Experience of Firm and Personnel 40 pts
a-2. Knowledge of Port Arthur Drainage System20 pts
b. Project Approach 35 pts
c. Minority Businesses .5 pts
Total 100 pts
2. City staff shall recommend the most qualified Engineering firm.
3. When services and fees are agreed upon, the selected firm shall be offered a contract subject to
City Council approval.
4. This RFQ does not commit the City to pay for any direct and/or indirect costs incurred in the
preparation and presentation of a response. All finalist(s) shall pay their own costs incurred in
preparing for,traveling to and attending interviews.
Page 22 of 36
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