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INTEROFFICE MEMORANDUM
Date: August 5, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager
From: Alberto Elefano, PE—Director of Public Works
RE: PR 20988—Change Order No. 1 for 15th Street from Vera Drive to Main Avenue
increasing the contract term by 27 calendar days to a new contract time of 177 calendar days.
Introduction:
The intent of this Agenda Item is for the acceptance of Change Order No. 1 for the Reconstruction of 15th Street
from Vera Drive to Main Avenue. This change order is to request a time extension by adding 27 calendar days
due to delays in local concrete mix plants(Martin Marietta and Knife River)and reworking driveway and culvert
elevation errors found in the field. The delays were caused by the back order of concrete this summer(three to
four weeks delay). Contract amount will remain the same.
Background:
Excavation and Construction LLC of Port Arthur,Texas was awarded the contract to reconstruct 15th Street from
Vera Drive to Main Avenue with a contract amount of$289,350.70. The project is being funded through the
City's Capital Street Improvement Program. The agreed upon contract term for this project is 150 calendar days
Budget Impact:
Funds are available in account 307-1601-591.86-00, Capital Improvement Account. Project No. ST1PO4.
Contract amount stays the same.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 20988 authorizing the City Manager to
execute Change Order No. 1 with Excavation and Construction LLC of Port Arthur,Texas for the Reconstruction
of 15th Street from Vera Drive to Main Avenue.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. 20988
08/5/19 ace
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND EXCAVATION AND CONSTRUCTION, LLC OF
PORT ARTHUR, TEXAS FOR 15TH STREET IMPROVEMENTS FROM
VERA DRIVE TO MAIN AVENUE INCREASING THE CONTRACT
COMPLETION TERM BY 27 CALENDAR DAYS TO A NEW TERM OF
177 CALENDAR DAYS WITH NO CHANGE TO THE CONTRACT
AMOUNT OF $289,350.70. FUNDING IS AVAILABLE IN THE
CAPITAL IMPROVEMENT STREETS ACCOUNT NUMBER 307-1601-
591.86-00. PROJECT NO. ST1PO4
WHEREAS, pursuant to Resolution No. 19-038, the City of Port Arthur City
Council awarded a contract for the Reconstruction of 15th Street Improvements from
Vera Drive to Main Avenue to Excavation and Construction, LLC of Port Arthur, Texas
with a projected budgetary impact of $289,350.70 and a completion term of 150
calendar days; and,
WHEREAS, proposed Change Order No. 1 increases the contract completion
term by 27 calendar days due to the delays in local concrete mix plants (Martin Marietta
and Knife River) and reworking the driveway and culvert elevation errors found in the
field; attached hereto as Exhibit "A"; and,
WHEREAS, the delays were caused by the back order of concrete this summer
(three to four weeks delay); and,
WHEREAS, approval of Change Order No. 1 herein deemed an appropriate
action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P.R. 20988
Page 2
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 1 is herein approved and the City Manager is
authorized to execute said Change Order No. 1 (Attached as Exhibit A) to the contract
between the City of Port Arthur and Excavation and Construction, LLC of Port Arthur,
Texas; and,
THAT, Change Order No. 1 will increase the contract term by 27 calendar days
to a new contract time of 177 calendar days and the contract amount will remain the
same; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2019
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R. 20988
Page 3
APPROVED /IS TO FORM: APPROVED FOR ADMINISTRATION:
V I
Valecia Tizeno Ron Burton
City Attorney ( Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS: p
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Kandy Daniel ')
Interim Director of Finance
L�..L(r-tib• C . �G
Alberto Elefano, P.E.
Director of Public Works
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Clifton Williams, CPPB
Purchasing Manager
Exhibit A
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.. ARCENEAUX WILSON&COLE
engineering I surveyirg I planning
CHANGE ORDER NO. 1
DATE: July 22. 2019 JOB NO. CPA-960
AGREEMENT DATE: February 5, 2019
NAME OF PROJECT: RECONSTRUCTION OF 15TH STREET FROM VERA DRIVE TO MAIN
AVENUE
OWNER: CITY of PORT ARTHUR
CONTRACTOR: EXCAVATION & CONSTRUCTION, LLC.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Extend contract time by 27 calendar days
A" CHANGE ORDER NO. 1
gArAll L cnic
July 22, 2019
T1 War Job No. CPA-960
.. ARCENEAUX WILSON&COLE
engineering I surveying I planning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $289,350.70
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $289,350.70
The CONTRACT PRICE due to this CHANGE ORDER will be [increased} [decreased]
by: $0.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 289.350.70
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 150 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendar Days
CURRENT DATE OF COMPLETION: July 25. 2019
CONTRACT TIME due to this CHANGE ORDER will be increased by 27 Days
The New DATE OF COMPLETION: August 21, 2019
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC I[CONTRACTOR,000OR OWNER]
EXCAVA ON & CONSTRUCTION, LLC
ACCEPTED BY:
CITY of PORT ARTHUR
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