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HomeMy WebLinkAboutPR 20995 CONTRACT WITH BKD LLP FOR AUDITING SERVICES , _„... City of ��41 ort Arthu -- - Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: 8/5/19 To: The Honorable Mayor and City Council Through: Ron Burton, Interim City Manager From: Kandy Daniel, Interim Director of Finance RE: Authorize the City Manager to negotiate a contract for auditing services Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to negotiate a contract with BKD, LLP for auditing services for fiscal year 2019 with an option to renew for four subsequent years. Background: According to Article XII, Section 17 of the Charter of the City of Port Arthur, a CPA firm must be engaged annually to perform an audit of all accounts of the City. However the same firm may not conduct the independent audit for more than five (5) consecutive years. Whitley Penn, LLP has performed the audit for the past 5 fiscal years, which requires a new firm to be selected for FY2019. The City of Port Arthur advertised for Request for Qualifications (RFQ's) for auditing services on June 18 and June 25,2019. The scope of services provides for the audit of the general purpose financial statements including the accounts of the Economic Development Corporation, and the Single Audit reports in accordance with Federal requirements. Six (6) proposals were received on July 10, 2019. The RFQ evaluation committee reviewed the proposals using the published evaluation criteria which included firm qualification and experience, personnel qualifications, project approach and quality of response. BKD, LLP scored the highest based on the criteria. BKD is a national firm located in Houston Texas. They have performed audits for over 20 Texas Cities and previously conducted a forensic audit for the City of Port Arthur. The firm's personnel are also experienced in governmental audits and meet all continuing education and quality review requirements. The evaluation matrix is attached as Exhibit A to the Proposed Resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 *Port Arthur,Texas 77641-1089 *409.983.8101 * FAX 409.982.6743 City of �\ l rr rth u Texas www.PortArthurTx.gov Budget Impact: Funds for auditing services are budgeted in the Finance Department account number 001- 1031-515-54-00. Once a contract is negotiated,the results will be submitted to Council for approval. Recommendation: The attached Proposed Resolution No. 20995 authorizes the City Manager to negotiate a contract with BKD, LLP for auditing services for fiscal year 2019 with an option to renew for four subsequent years and we recommend that the City Council approve it as presented. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 20995 KD 8/5/2019 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND BKD, LLP AS INDEPENDENT AUDITOR FOR THE CITY OF PORT ARTHUR FOR FISCAL YEAR 2019 WITH THE OPTION TO RENEW FOR FOUR SUBSEQUENT YEARS. WHEREAS,the City of Port Arthur advertised for Request for Qualifications (RFQs) for auditing services on June 18 and 25,2019 ; and WHEREAS, the City of Port Arthur received qualifications statements from six(6)certified public accounting firms; and, WHEREAS, the RFQ evaluation committee,having reviewed said statements and having used the published evaluation criteria,recommends BKD, LLP for these auditing services; and, WHEREAS, the City Council finds it to be in the best interest of the citizens of Port Arthur to negotiate a contract for the providing of these services; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the City Manager is hereby authorized and directed to negotiate a contract on behalf of the City of Port Arthur with BKD,LLP for an independent audit of all accounts of the City and the Port Arthur Economic Development Corporation for the 2019 fiscal year with an option to renew for four subsequent years. THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of August 2019 AD. at a Regular Meeting of the City Council of the City of Port Arthur,Texas by the following vote: AYES:Mayor: Councilmembers: NOES: Thurman "Bill'' Bartie. Mayor ATTEST: Sherri Bollard. City Secretary APPROVED AS TO FORM: Val Tizeno, City A.rney APPROVED FOR ADMINISTRATION: Ron Burton, Interim City Manager Kandy Daniel, Ierim Director of Finance Exhibit A _ 0.14 .i } Q - m 9 r - Le-; \.....,- \ \ ) S \ oc L5 =� 2 / / k® - Lf) 0) � /_ 0.4 LC; o c o 7 7 % \ _ f 3 / D / © q / � � I"— r-,' 4.4 p. ƒ ? $, Cd e = / \ § k ‘...0 / \ / \ \ cll \ / / 4 \ y 7 2 9 ` / 0 ƒ \ § « § U G > Q 0 / 0 I Lc Ir; q / - - / 6 \ w , % Q ƒ ƒ \ \ \ d ._ Q $ \ / / ,—.1 ƒ J Sc ® ■ E _ .) Do N \ 2 / _ 7 NC § Z _ 0 C \ [ CD .� . — A j 6 % 5 u 2 ��o ƒ / g \ C @ a) = u ■ CY t C •\ { - 2 [ � ~ 3 2 \ V / d / /