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Home My WebLink About(3) AUGUST 13, 2019 REGULAR MEETINGREGULAR MEETING — AUGUST 13, 2019 I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartie gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, August 13, 2019 at 5:35 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Thurman 'Bill' Bartie; Mayor Pro Tem Harold Doucet, Sr.; Councilmembers Raymond Scott, Cal Jones, Thomas Kinlaw, III, Charlotte Moses and Kaprina Frank; Interim City Manager Ron Burton; City Secretary Sherri Bellard; City Attorney Valecia R. Tizeno and Sergeant At Arms Police Chief Tim Duriso. II. PROCLAMATIONS - None III. PETITIONS & COMMUNICATIONS A. Speakers (1) Greg Richard Regarding The Undisputed Truth Greg Richard, 509 H.O. Mills, appeared before the City Council to discuss the above- mentioned topic. (2) Joan Minard Jones Regarding The Hiring Of The City Manager Joan Minard, 640 E. 10th Street, appeared before the City Council to discuss the above- mentioned topic. (3) Hilton Kelly, Arthur Charles III, And Leon Wright, Sr. Regarding Creating A Workable Dialogue Between Council Of Governing Body And Renters Impacted By Hurricane Harvey Hilton Kelly, Arthur Charles, III. and Leon Wright, Sr. appeared before the City Council to discuss the above-mentioned topic. B. Presentations - None C. Employee Recognition - None D. Correspondence - None E. Discussion (1) Implementation Of A Pilot Program With Regard To Traffic Control Devices On Bernhardt Drive (Requested By Councilmember Kinlaw) Public Works Director Alberto Elefano appeared before the City Council to answer inquiries regarding the above-mentioned program. IV. PUBLIC HEARING - 9:00 AM (1) To Consider A Zoning Change From Single Family "SF" To Heavy Commercial "HC". Approximately 8.512 Acres Of Land, Consisting Of Part Of Block 386, And All Of Blocks 387, 402, And 403, Together With Adjacent Alleys And Rights -Of -Way, City Of Port Arthur, Jefferson County, Texas. 1401 19th Street (Former Water Treatment Plant Site) Upon the motion of Councilmember Moses, seconded by Councilmember Frank and carried, the above-mentioned Public Hearing was removed from the agenda. Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. VI. CONSENT AGENDA Upon the motion of Councilmember Kinlaw, seconded by Councilmember Moses and carried, the following Consent Agenda items were adopted with the exception of Proposed Resolutions No. 20901, 20976 and 20995: Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. A. Travel Request (Al) Mayor Thurman Bill Bartie: Pre -Approval To Attend The Texas Public Policy Foundation Austin, TX August 18 — 20, 2019 B. Expense Reports — None C. Minutes July 3, 2019 Special Meeting July 16, 2019 Special Executive Meeting July 16, 2019 Regular Meeting July 30, 2019 Regular Meeting August 5, 2019 Special Meeting D. Resolutions (1) P.R. No. 20827 — A Resolution Authorizing The City Manager To Reject A Bid From Daniels Building & Construction Inc., Of Beaumont, Texas To Rehabilitate Port Arthur Transit's (PAT) Transit Terminal And Authorize Re - Advertisement For Bids Proposed Resolution No. 20827 was adopted becoming Resolution No. 19-327. (2) P.R. No. 20893 — A Resolution Authorizing The City Manager To Enter Into A Contract With DNB Enterprises Of Houston, Texas To Furnish And Install A New 10,000 Gallon Split Double Wall Tank With New Piping, Fuel Management System And Single Hose Fuel Dispenser At Port Arthur Transit's (PAT) Propane Station, In The Amount Of $216,500.00. Funds Available In Account 401-1509- 561.82-00 City Council Minutes Regular Meeting — August 13, 2019 2 Proposed Resolution No. 20893 was adopted becoming Resolution No. 19-328. (4) P.R. No. 20918 — A Resolution Authorizing The Purchase Of A 2019 Ford F750 8YD Dump Truck From Chastang Ford Of Houston, Texas, Under BuyBoard Contract No. 06-18, For The Public Works Drainage Division, With A Projected Budgetary Impact Of $77,825.00; Funds Are Available In The Capital Reserve Funding Public Works Drainage 625- 1801-531.92-04 Proposed Resolution No. 20918 was adopted becoming Resolution No. 19-329. (5) P.R. No. 20942 — A Resolution Authorizing The City Manager Purchase A G25N-7LP Fork Lift From Associated Supply Company, Inc. Of Beaumont, Texas Under BuyBoard Contract No. 515-16, For The Public Works Solid Waste Division, With A Projected Budgetary Impact Of $26,768.60; Funds Are Available In The Capital Reserve Funding Public Works Drainage 625-1801-533.92-00 Proposed Resolution No. 20942 was adopted becoming Resolution No. 19-330. (6) P.R. No. 20946 — A Resolution Authorizing Acceptance Of The Contractor's Certificate Of Completion And The Contractor's Certificate Of Guarantee For Overseeing Street Improvements At The Home Two Suites Plaza And Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas Proposed Resolution No. 20946 was adopted becoming Resolution No. 19-331. (7) P.R. No. 20947 — A Resolution Authorizing Acceptance Of The Contractor's Certificate Of Completion And The Contractor's Certificate Of Guarantee For Overseeing Street Construction In The Reserve At Pinewood Subdivision And Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas Proposed Resolution No. 20947 was adopted becoming Resolution No. 19-332. (8) P.R. No. 20961 — A Resolution Authorizing The City Manager To Enter Into A Contract For The Purchase Of Sensus Meters For The Water Utilities Operations Department With Aqua -Metric Sales Company Of Selma, Texas In A Not To Exceed Amount Of $280,000.00. Funds Are Available In Water Utilities Operations Account #410- 1253-532.35-00 (Water System Maintenance) Proposed Resolution No. 20961 was adopted becoming Resolution No. 19-333. (9) P.R. No. 20968 — A Resolution Requesting Authorization Of The City Council Of Port Arthur Transit's Intent To Participate In And Apply For The Texas Department Of Transportation's 2019 Transportation Alternatives Set - Aside (TA) Grant Program Proposed Resolution No. 20968 was adopted becoming Resolution No. 19-334. City Council Minutes Regular Meeting — August 13, 2019 3 (11) P.R. No. 20983 — A Resolution Authorizing The City Manager To Enter Into A Contract For One Year For The Utilities Department With Evoqua Water Technologies Of Sarasota, Florida, With A Projected Budgetary Impact Of $351,600.00. Funding Is Available In Account No. 410- 1252-532.29-02 (Treatment Chemicals) Proposed Resolution No. 20983 was adopted becoming Resolution No. 19-335. (12) P.R. No. 20984 — A Resolution Authorizing The City Manager To Enter Into A Janitorial Services Contract For The Utility Service Center With Acire Enterprise, LLC Of Beaumont, Texas With An Annual Projected Budgetary Impact Of $20,800.00, Funding Is Available In Account No. 410-1253-532.59-00, Other Contractual Services Proposed Resolution No. 20984 was adopted becoming Resolution No. 19-336. (13) P.R. No. 20985 — A Resolution Authorizing The City Manager To Execute An Agreement With ICM Of Beaumont, Texas For Removal Of HVAC Controls And Replacement Of New Standard HVAC Controls At The Civic Center, Library, Recreation Center, City Hall And Annex And Water Plant For An Amount Of $45,145.00. Funds Are Available In Accounts 001-1061-518-32-00 (Civic Center), 001-1403- 551.32-00 (Library), 001-1402-551.32-00 (Parks & Recreation) And 001-1206-531.32-00 (Public Works) Proposed Resolution No. 20985 was adopted becoming Resolution No. 19-337. (14) P.R. No. 20986 — A Resolution Authorizing The City Manager To Execute An Agreement Between The City Of Port Arthur And Gulf Coast Electric Co., Inc. Of Beaumont, Texas, For Repairs To The Parking Lot Lights At The Port Arthur Civic Center And Public Library, In The Total Not To Exceed Amount Of $400,620.00. Funds Are Available In The Hurricane Account 147-2300-901-51-00, Project 082617 Proposed Resolution No. 20986 was adopted becoming Resolution No. 19-338. (15) P.R. No. 20987 — A Resolution Authorizing The City Manager To Make A Payment To The Texas Commission On Environmental Quality (TCEQ) For The Third Quarter Fee For Landfill Disposal With A Not To Exceed Amount Of $36,485.42. Funding Is Available In Account No. 403-1274- 533.59-01, Public Works Department Landfill Division - Regulatory Fees/Fines Proposed Resolution No. 20987 was adopted becoming Resolution No. 19-339. (16) P.R. No. 20988 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And Excavation And Construction, LLC Of Port Arthur, Texas For 15th Street Improvements From Vera Drive To Main Avenue Increasing The Contract Completion Term By 27 Calendar Days To A New Term Of 177 Calendar Days With No Change To The Contract Amount Of $289,350.70. Funding Is Available In City Council Minutes Regular Meeting — August 13, 2019 4 The Capital Improvement Streets Account Number 307- 1601-591.86-00. Project No. ST1PO4 Proposed Resolution No. 20988 was adopted becoming Resolution No. 19-340. (17) P.R. No. 20989 — A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Elite Contractors And Equipment Of Kirbyville, Texas For Willow Avenue Paving Improvements In The Amount Of $603,530.00 And 60th Street Paving Improvements In The Amount Of $775,500.00; For The Total Amount Of $1,379,030.00; Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86- 00 Proposed Resolution No. 20989 was adopted becoming Resolution No. 19-341. (18) P.R. No. 20990 — A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Greenscapes Six, LLC Of Baytown, Texas For Carolina Avenue Paving Improvements In The Amount Of $1,211,583.50. Funding Is Available In The Capital Improvement Streets Account Number 307-1601-591.86- 00 Proposed Resolution No. 20990 was adopted becoming Resolution No. 19-342. (20) P.R. No. 21005 — A Resolution Authorizing The City Manager To Execute The Memorandum Of Understanding With The Port Arthur Independent School District As It Pertains To The Responsibilities Of The Agencies During Hurricane Evacuation Proposed Resolution No. 21005 was adopted becoming Resolution No. 19-343. (21) P.R. No. 21010 — A Resolution Authorizing The City To Enter Into A Long Term Temporary Street Closure Agreement With Spawglass Construction Corporation For The Construction And Remodeling Of The Federal And Adams Buildings, From May 15, 2019 Through December 31, 2021 Proposed Resolution No. 21010 was adopted becoming Resolution No. 19-344. VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON -CONSENT Consent - Resolutions (3) P.R. No. 20901 — A Resolution That Authorizes The City Manager To Provide The 20% Local Match For The Projected Thomas Boulevard Bike/Walking Path And The Seawall Drive Bike/Walking Path Projects Per TXDOT Guidelines With A Projected Budgetary Impact Of $247,998.00. Funds Will Be Included In The FY 2022 Budget The Mayor introduced the above-mentioned Proposed Resolution. City Council Minutes Regular Meeting — August 13, 2019 5 The motion was made by Councilmember Moses and seconded by Mayor Pro Tem Doucet that Proposed Resolution No. 20901 be adopted. Public Works Director Alberto Elefano and Transit Director Ivan Mitchell appeared before the City Council to answer inquiries regarding the above-mentioned topic. Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. Proposed Resolution No. 20901 was adopted becoming Resolution No. 19-345. The caption of Resolution No. 19-345 reads as follows: RESOLUTION NO. 19-345 A RESOLUTION THAT AUTHORIZES THE CITY MANAGER TO PROVIDE THE 20% LOCAL MATCH FOR THE PROJECTED THOMAS BOULEVARD BIKE/WALKING PATH AND THE SEAWALL DRIVE BIKE/WALKING PATH PROJECTS PER TXDOT GUIDELINES WITH A PROJECTED BUDGETARY IMPACT OF $247,998.00. FUNDS WILL BE INCLUDED IN THE FY 2022 BUDGET (10) P.R. No. 20976 — A Resolution Authorizing The City Manager To Negotiate A Contract With Stuart Consulting Group (SCG) Of Houston, Texas For The Engineering And Design Of Four (4) Drainage Projects Funded By The Hazard Mitigation Grant Program (HMGP) And The Community Development Block Grant — Disaster Recovery (CDBGDR) The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Moses and seconded by Mayor Pro Tem Doucet that Proposed Resolution No. 20976 be adopted. Public Works Director Alberto Elefano and Purchasing Director Clifton Williams appeared before the City Council to answer inquiries regarding the above-mentioned topic. Upon the motion of Mayor Pro Tem Doucet, seconded by Councilmember Frank and carried, Proposed Resolution No. 20976 was removed from the agenda. Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. (19) P.R. No. 20995 — A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And BKD, LLP As Independent Auditor For The City Of Port Arthur For Fiscal Year 2019 With The Option To Renew For Four Subsequent Years The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Jones and seconded by Councilmember Moses that Proposed Resolution No. 20995 be adopted. City Council Minutes Regular Meeting — August 13, 2019 6 Interim Finance Director Kandy Daniel appeared before the City Council to answer inquiries regarding the above-mentioned topic. Upon the motion of Councilmember Frank, seconded by Mayor Pro Tem Doucet and carried, Proposed Resolution No. 20995 was removed from the agenda. Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. A. Resolutions (1) P.R. No. 20750 — A Resolution Amending The Certification Process Of The Port Arthur Business Enterprise (PABE) By Adding The Tier II Certification The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Moses, seconded by Councilmember Frank and carried, Proposed Resolution No. 20750 was adopted becoming Resolution No. 19-346. Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Resolution No. 19-346 reads as follows: RESOLUTION NO. 19-346 A RESOLUTION AMENDING THE CERTIFICATION PROCESS OF THE PORT ARTHUR BUSINESS ENTERPRISE (PABE) BY ADDING THE TIER II CERTIFICATION (2) P.R. No. 20895 — A Resolution Authorizing The City Manager To Enter Into A Sale And Purchase Agreement Between The City Of Port Arthur And On Behalf Of Aurora Capital Holdings, LLC., For The Purchase Of The Sabine Hotel (600 Procter) And The Adjacent Sabine Parking Lot Tracts (612, 618, 630, 638 And 648 Procter) The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Moses, seconded by Councilmember Frank and carried, Proposed Resolution No. 20895 was tabled. Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. (3) P.R. No. 20991 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Beautification Commission (Requested By Councilmember ]ones) The Mayor introduced the above-mentioned Proposed Resolution. City Council Minutes Regular Meeting — August 13, 2019 7 Upon the motion of Councilmember Moses, seconded by Councilmember Frank and carried, Proposed Resolution No. 20991 was adopted becoming Resolution No. 19-347. Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Resolution No. 19-347 reads as follows: RESOLUTION NO. 19-347 A RESOLUTION APPOINTING AND/OR REAPPOINTING A MEMBER OR MEMBERS TO THE BEAUTIFICATION COMMISSION (REQUESTED BY COUNCILMEMBER JONES) A. Ordinances (1) P.O. No. 6794 — An Ordinance Approving The Appraisal Rolls For The Year 2019 And Receiving Determinations From The Tax Assessors Under Section 26.04 Of The Texas Property Tax Code The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Moses, seconded by Councilmember Frank and carried, Proposed Ordinance No. 6794 was adopted becoming Ordinance No. 19-41. Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Ordinance No. 19-41 reads as follows: ORDINANCE NO. 19-41 AN ORDINANCE APPROVING THE APPRAISAL ROLLS FOR THE YEAR 2019 AND RECEIVING DETERMINATIONS FROM THE TAX ASSESSORS UNDER SECTION 26.04 OF THE TEXAS PROPERTY TAX CODE (2) P.O. No. 6795 — An Ordinance Authorizing The Retirement Of Police Canine "Taz" And Transferring The Ownership Of The Canine To The Personal Care Of Elite Protective Services, LLC The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Frank, seconded by Councilmember Jones and carried, Proposed Ordinance No. 6795 was adopted becoming Ordinance No. 19-42. Voting Yes: Mayor Bartie; Mayor Pro Tem Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. City Council Minutes Regular Meeting — August 13, 2019 8 The caption of Ordinance No. 19-42 reads as follows: ORDINANCE NO. 19-42 AN ORDINANCE AUTHORIZING THE RETIREMENT OF POLICE CANINE "TAZ" AND TRANSFERRING THE OWNERSHIP OF THE CANINE TO THE PERSONAL CARE OF ELITE PROTECTIVE SERVICES, LLC VIII. ADJOURNMENT OF MEETING Upon the motion by Councilmember Moses, seconded by Councilmember Jones and carried unanimously, the City Council adjourned their meeting at 7:04 p.m. An audio -tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR THURMAN "BILL" BARTIE ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD August 13, 2019. APPROVED: City Council Minutes Regular Meeting — August 13, 2019 9