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Home My WebLink AboutPR 20999: AMENDING EDC CONTRACT WITH SITEK OMNI SERVICES Interoffice MEMORANDUM To: Mayor, City Council, City anager From: Floyd Batiste, CEO Date: August 20,2019 Subject: P.R. No. 20999; Council Meeting of August 27,2019 ATTACHED IS PROPOSED RESOLUTION NO. 20999, A RESOLUTION AMENDING THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND SITEK OMNI SERVICES, LLC FOR ADDITIONAL ABATEMENT OF IDENTIFIED ASBESTOS CONTAINING MATERIAL NOT IDENTIFIED IN ORIGINAL ASBESTOS SURVEY AND FOUND UNDER EXISTING WOOD FLOORING AND WINDOWS DURING DEMOLITION AS WELL AS SELECTIVE DEMOLITION WORK OF EXTERIOR PANEL FINISH IN SELECT AREAS OF THE VACANT SECOND STORY OF THE FORMER PORT ARTHUR NEWS BUILDING LOCATED AT 549 4TH STREET IN PORT ARTHUR, TEXAS INCREASING THE CONTRACT AMOUNT BY $42,200 TO A NEW TOTAL OF $356,240; FUNDS AVAILABLE IN EDC ACCOUNT NO. 305-1606-591.82-00 P.R. No. 20999 08/13/2019 FB RESOLUTION NO. A RESOLUTION AMENDING THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND SITEK OMNI SERVICES, LLC FOR ADDITIONAL ABATEMENT OF IDENTIFIED ASBESTOS CONTAINING MATERIAL NOT IDENTIFIED IN ORIGINAL ASBESTOS SURVEY AND FOUND UNDER EXISTING WOOD FLOORING AND WINDOWS DURING DEMOLITION AS WELL AS SELECTIVE DEMOLITION WORK OF EXTERIOR PANEL FINISH IN SELECT AREAS OF THE VACANT SECOND STORY OF THE FORMER PORT ARTHUR NEWS BUILDING LOCATED AT 549 4TH STREET IN PORT ARTHUR, TEXAS INCREASING THE CONTRACT AMOUNT BY $42,200 TO A NEW TOTAL OF $356,240; FUNDS AVAILABLE IN EDC ACCOUNT NO.305-1606-591.82-00 WHEREAS, per Resolution 19-214, the City Council of the City of Port Arthur approved the City of Port Arthur Section 4A Economic Development Corporation("PAEDC") to contract with Sitek Omni Services, LLC of Humble, Texas for asbestos, lead and mold abatement and interior demolition at the former Port Arthur News building located at 549 4th Street, Port Arthur, Texas; and WHEREAS, the amount of the contract agreed upon was $293,400.00 for the work to be completed by Sitek Omni Services, LLC; and WHEREAS, per PR No. 20998, Sitek Omni Services, LLC submitted a change order increasing the contract amount by $20,640 for additional work and change in work for the removal and disposal of unknown asbestos containing material encountered in the 2"d floor areas within the vacant former Port Arthur News building evidenced in the new scopes of work detailed in the proposal attached hereto as Exhibit"A"; and WHEREAS, Sitek Omni Services, LLC submitted the attached Exhibit "B" for additional abatement of identified asbestos containing materials not identified in original asbestos survey and found under existing wood flooding and windows as well as selective demolition work of exterior panel finishes in select areas of the vacant 2-story former Port Arthur News building located at 549 4th Street in Port Arthur; and WHEREAS, the additional cost for the removal of approximately 1,350 sq. ft. of plywood, underlying vinyl floor tile and associated felt paper, and the removal and disposal of approximately 22 exposed windows is $42,200 increasing the contract total to $356,240; and WHEREAS, PAEDC has budgeted sufficient funds for the additional cost. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council of the City of Port Arthur hereby approves the amendment to the contract between PAEDC and Sitek Omni Services, LLC increasing the contract total to $356,240. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2019, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: #1679332 Page 2 Thurman Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED: Floyd Batiste, 'AEDC CEO APPR. ED • S TO FORM: 1/ Guy N. Good PAEDC Attorney APPROVED AS TO FORM: 7/11/P Valecia R. Tizeno, C. Attorney APPROVED AS TO AVAILABILITY OF FUNDS: Kandy Danie rInterim Director of Finance #1679332 Page 3 Exhibit "A " Week anlnir *Selective and Structural Demolition SO rtilbm *Asbestos and Lead Abatement • TDSHS Asbestos license #80-1070 * Hazardous and Mold Remediation • TDSHS Lead License #2110624 • TDLR Mold license #RCO.1218 July 25, 2019 Mr. Floyd Batiste Port Arthur Economic Development Corp. 501 Procter Street, Suite 100 Port Arthur,Texas. 77640 FBatisteAPAEDC.org SUBJECT: Asbestos Abatement Services Former Port Arthur News Building in Port Arthur, TX Sitek Omni Proposal #19-07-07R1 Mr. Batiste, Sitek Omni Services, LLC (Sitek) submits the following change order request proposal, consisting of the removal and disposal of unknown asbestos containing materials encountered (not identified in the previous asbestos survey report) in two 2nd Floor areas within the vacant Former Port Arthur News Building located at 549 4th Street in Port Arthur, Texas. I. SCOPE OF WORK Sitek Responsibilities: Additive Area#1 A. Working using a combination of existing containments and providing extensions of existing containments, remove and dispose of approximately 4,950 square feet of layered asbestos flooring materials (cork insulation with asbestos mastic over asbestos floor tile and associated asbestos mastic over plywood) in a select area rd Floor. These materials were encountered under other flooring materials and were not identified in the original asbestos survey report. B. Provide OSHA-required air monitoring of Sitek workers in contained areas. Additive Area#2 A. Preparation of the contained work area and removal and disposal of approximately 1,350 square feet of layered asbestos flooring materials (plywood over asbestos containing vinyl floor tile and underlying felt paper stapled to original wood flooring) in a select area the 2nd Floor. These materials were encountered under other flooring materials and were not identified in the original asbestos survey report. B. Provide OSHA-required air monitoring of Sitek workers in contained areas. 1780 Roughneck Drive, Humble TX 77338 Office Phone:281-812-1461 . „ ,ri . . „,SleekOmni Ilorlalem Ur Facility Owner Responsibilities: A. Provide site access, electrical power supply, water supply, parking for Sitek employees and Sitek-supplied waste trucks/dumpsters for the work. B. Provide a third-party Industrial Hygiene firm (Total Safety) for the purposes of providing daily area air monitoring, final air clearances (PCM) and final report. C. Replacement of all materials abated and demolished by Sitek. II. PROCEDURES Sitek Omni Services, LLC is a certified asbestos abatement (TDSHS License #80- 1070) and demolition contractor in Texas. All local, state (TDSHS) and federal (NESHAPS, EPA and OSHA) codes regarding asbestos abatement and structural demolition work shall be strictly implemented. III. DISPOSAL All asbestos containing material will be handled, transported and disposed of as per federal, state and local regulations to an EPA approved landfill. Sitek Omni will prepare waste manifest based on facility ownership entity information provided by client. IV. SCHEDULE Sitek Omni proposes completion of listed change order scopes of work as follows: • Additive Area#1 Five(5) Working Shifts • Additive Area#2 Three(3)Working Shifts Working shifts are defined as Monday—Friday,up to 10 hours per shift(7am— 5:30pm). V. PRICING Lump sum prices per listed added scopes of work: Added Area#1 $ 15,840.00 Added Area#2 $ 4,800.00 Pricing provided is valid for 90 calendar days from the date of this proposal. VI. INSURANCE Sitek Omni carries occurrence-type General Liability coverage totaling $3 million per occurrence and $3 million general aggregate with an additional $10 million umbrella. Sitek also carries a $2 million Pollution Liability policy. Sitek Omni's program also includes Auto Liability, Employer's Liability and statutory limits for Worker's Compensation. Liability and workers compensation policies are provided through Starr Indemnity & Liability Company and Federal Insurance Company and are AM Best Rated A+, XIV. Page 2 of 3 Sitek#19-07-07R1 ;r:'Whbefik Omni Floyd, we wish to thank you for your consideration and look forward to working with you on this project. Should this proposal meet with your approval, please sign below, and return via email or fax as a notice to proceed with the work. Sincerely, JW Jon K. Woodard Vice President—Sales cc: DWardAtotalsafety.com Note: Please sign as an authorization to proceed with the listed change order for additive asbestos flooring abatement work identified in various 2nd Floor areas within the former Port Arthur News Building located at 549 4th Street in Port Arthur, Texas and return via fax or email. Name Date Title Page 3 of 3 Sitek#19-07-07R1 Exhibit " 6 " 11115ftek Omni Donis.HZ *Selective and Structural Demolition • TDSHS Asbestos License #80-1070 *Asbestos and Lead Abatement • TDSHS.AI•btlltiiinme# 082* * Hazardous and Mold Remediation • TDLR Mold License #RCO-1218 August 1, 2019 Mr. Floyd Batiste Port Arthur Economic Development Corp. 501 Procter Street, Suite 100 Port Arthur, Texas. 77640 SUBJECT: Added Asbestos and Selective Demolition Services Former Port Arthur News Building in Port Arthur, TX Sitek Omni Proposal #19-08-01asd Mr. Batiste, Sitek Omni Services, LLC (Sitek) submits the following proposal, consisting of abatement of identified asbestos containing window caulking/glazing materials as well as selective demolition work of exterior panel finishes in select areas of the vacant, 2-story Former Port Arthur News Building located at 549 4th Street in Port Arthur, Texas. I. SCOPE OF WORK Sitek Responsibilities: A. Preparation of the contained work area in accordance with Total Safety Technical Specifications, State (Texas DSHS) and Federal (EPA/OSHA) regulations regarding the removal of asbestos containing window caulking/glazing materials from a public building scheduled for renovation. Bid Option #1: Remove and dispose of approximately 22 exposed windows (7 interior via containment and 15 exterior via NESHAP regulations). Provide man-lift as needed to access windows. Bid Option #2: Remove and dispose/recycle exterior metal panels (approx. 28 sections) and associated metal framing as well as concrete decorative concrete associated with the panel system and underlying framing. This scope does not include the removal of asbestos mastic materials coated on the concrete underneath the panels. Provide man-lifts as needed to access metal panels and concrete. B. OSHA required air monitoring of Sitek Omni employees in regulated areas. 1780 Roughneck Drive, Humble TX 77338 Office Phone: 281-812-1461 Omni 0111.11411111.Ur CLARIFICATIONS/QUALIFICATIONS: A. Sitek will use the trucking company and licensed landfill of our choice for demolition and construction debris. B. The testing, removal, handling, transporting and disposing of any unforeseen hazardous waste materials (excluding identified asbestos containing materials) are excluded from this scope of work. C. Dump fees for all waste generated are included in pricing. D. The following potential work items are excluded from this proposal: D Shoring; D Removal of roofing materials; D Site maintenance after Sitek demobilizes from the site; D Security of building. D Payment and performance bonds. Facility Owner Responsibilities: A. Provide site access, electrical power supply, water supply, parking for Sitek employees and Sitek-supplied waste trucks/dumpsters for the work. B. Provide a third-party Industrial Hygiene firm (Total Safety) for the purposes of providing daily area air monitoring, final air clearances (PCM) and final report. C. Replacement of all materials abated and demolished by Sitek. II. PROCEDURES Sitek Omni Services, LLC is a certified asbestos abatement (TDSHS License #80- 1070) and demolition contractor in Texas. All local, state (TDSHS) and federal (NESHAPS, EPA and OSHA) codes regarding asbestos abatement and structural demolition work shall be strictly implemented. III. DISPOSAL All asbestos containing material will be handled, transported and disposed of as per federal, state and local regulations to an EPA approved landfill. Sitek Omni will prepare waste manifest based on facility ownership entity information provided by client. Concrete,brick and metal materials will be recycled to the extent possible. IV. SCHEDULE Sitek Omni proposes completion of listed scopes of work as follows: Bid Option#1 3 Working Shifts Bid Option#2 10 Working Shifts Working shifts consist of Monday—Friday, up to 10 hours per shift(7am— 5:30pm). Page 2 of 3 Sitek#19-08-01asd 111115113ek Omni V. PRICING Lump sum prices per listed scopes of work: Bid Option#1 $ 5,400.00 Bid Option #2 $36,800.00 Pricing provided is valid for 90 calendar days from the date of this proposal. VI. INSURANCE Sitek Omni carries occurrence-type General Liability coverage totaling $3 million per occurrence and $3 million general aggregate with an additional $10 million umbrella. Sitek also carries a $2 million Pollution Liability policy. Sitek Omni's program also includes Auto Liability, Employer's Liability and statutory limits for Worker's Compensation. Liability and workers compensation policies are provided through Starr Indemnity & Liability Company and Federal Insurance Company and are AM Best Rated A+, XIV. Floyd, we wish to thank you for your consideration and look forward to working with you on this project. Should this proposal meet with your approval, please sign below, and return via email or fax as a notice to proceed with the work. Sincerely, JW Jon K. Woodard Vice President— Sales D W and(a&,t o f al s a fety.co m Note: Please sign as an authorization to proceed with the listed added asbestos abatement (windows) and selective exterior demolition work (panels and decorative concrete) identified within the former Port Arthur News Building located at 549 4th Street in Port Arthur, Texas and return via fax or email. Name Date Title Page 3 of 3 Sitek#19-08-01asd