HomeMy WebLinkAboutPR 20948: AUTHORIZING A CONTRACT WITH PERKINS ROOFING COMPANY City of
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INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: August 12, 2019
To: Ron Burton, Interim City Manager
From: Larry Richard, Fire Chief
RE: Proposed Resolution 20948
Nature of the Request:
That City Council authorize the City Manager to enter into a contract with Perkins Roofing
Company, Inc. of Beaumont, Texas, for a new roof on Fire Station Number 2 (1201 Grannis
Ave.) in the not to exceed amount of$49,100.
Staff Analysis, Considerations:
Fire Station Number 2 requires a new roof. The Fire Department solicited quotes from three
vendors with the following results:
Perkins Roofing, Beaumont, TX $40,100
Construction Managers, Port Arthur, TX $66,700
SETX, Beaumont, TX $76,747
Fascia and decking replacement will be in addition to the base quotes listed above. The cost of
decking and fascia is not expected to exceed $9,000.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
This item has a budgetary impact of $49,100, which is available in Fire Department Building
Maintenance Account No. 001-1121-522.32-00.
"Remember we are here to serve the Citizens of Port Arthur"
P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743
P.R. No. 20948
Idr 8/12/19
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH PERKINS ROOFING COMPANY, INC. , OF
BEAUMONT, TEXAS FOR THE INSTALLATION OF A NEW ROOF AT
FIRE STATION NUMBER 2 (1201 GRANNIS AVENUE) IN THE NOT
TO EXCEED AMOUNT OF $49, 100 ; FUNDING AVAILABLE IN FIRE
DEPARTMENT BUILDING MAINTENANCE ACCOUNT NO. 001-1121-
522 . 32-00 .
WHEREAS, the Port Arthur Fire Department' s Fire Station
Number 2 (1201 Grannis Ave) requires a new roof; and
WHEREAS, the fire department staff solicited quotes from
three vendors; and
WHEREAS, Perkins Roofing of Beaumont, Texas, was the lowest
bidder with base quote of $40, 100, including color upcharge and
performance and payment bond (see bid tabulation attached as
Exhibit "A"; and
WHEREAS, fascia and decking repairs are additional at
$5. 25 per linear foot for fascia repairs and $4 . 00 per square
foot for decking repairs and are not expected to exceed $9, 000;
and
WHEREAS, funds were budgeted and are available for this
project in Fire Department Building Maintenance Account 001-
1121-522 . 32-00; and
WHEREAS , a copy of the for the replacement of the roof is
attached as Exhibit "B" .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That the City Manager is hereby authorized and
directed to execute on behalf of the City of Port Arthur a
contract with Perkins Roofing Company, Inc. of Beaumont, Texas,
in the not to exceed amount of $49, 100, in substantially the
same form as Exhibit "B" .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council .
P.R. No. 20948
ldr 8/12/19
READ, ADOPTED AND APPROVED on this day of
, 2019, at a Regular Meeting of the City Council of
the City of Port Arthur, Texas, by the following vote: AYES
Mayor:
Councilmember:
NOES:
Thurman "Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, Interim City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Ct-� n c
Kandi Dani 1, Clift n Williams, CPPB
Interim Finance Director Purchasing Manager
P.R. No. 20948
1dr 8/12/19
EXHIBIT "A"
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P.R. No. 20948
ldr 8/12/19
EXHIBIT "B"
CONTRACT FOR NEW ROOF ON
FIRE STATION NO. 2 (1201 GRANNIS AVENUE)
THIS AGREEMENT, made this of , 2019, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY", and Perkins Roofing Company, Inc.,
hereinafter called "CONTRACTOR".
WITNESSED: That, for and in consideration of, the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The CONTRACTOR will commence the work required by the Contract Documents
upon Receipt of a Notice to Proceed. The work to be performed under this
Contract will be completed within days of commencement.
2. During the term of this Contract, the CONTRACTOR will furnish at his own expense
all of the materials, supplies, tools, equipment, labor, and other services necessary
to connection therewith, excepting those supplies specifically not required of
CONTRACTOR in the Specifications.
3. The CONTRACTOR agrees to perform all the work described in the Specifications
and Contract Documents and comply with the terms therein for the prices as stated
in the attached bid/quote.
4. The term "Contract Documents" means and includes the following"
a. Agreement
b. Bid/Quote
c. Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each of which
shall be deemed an original on the date first above written.
Signed on the day of , 2019.
OWNER:
City of Port Arthur
BY:
Ronald Burton
Interim City Manager
ATTEST:
Sherri Bellard
City Secretary
Signed on the day of , 2019.
CONTRACTOR:
Perkins Roofing Company, Inc.
BY:
Print Name:
Title:
WITNESS:
Print Name:
Title:
Perkins Roofing Company, Inc.
DATE August 9, 2019
1145 Lindbergh Drive
Beaumont, TX 77707
Phone (409) 842-2212 Fax(409) 842-2213
www.perkinsroofinginc.com
Job Name: Port Arthur Fire Station #2 Quotation valid until: September 8, 2019
Prepared by: David Perkins
We hereby submit specifications and estimates for:
Description AMOUNT
1. Install 1/2" high density Iso insulation.
2. Install 60 mil TPO Roof system.
3. Install new prefinished edge metal flashing. 37,800.00
4. Furnish WPI-8 windstorm compliance certificate.
5. Furnish 20 year material and labor warranty.
Note: If deteriorated fascia or decking is found, it will be replaced at the following
rates.
For performance and payment bond add: $1,500
Fascia: 5.25 per foot
Decking: 4.00 per square foot
Color options are White, Tan, and Gray. $800 upcharge for Tan and Gray
TOTAL $ 37,800.00
If you have any questions concerning this quotation, contact David Perkins at 409-842-2212 or
dperkins12@sbcglobal.net
THANK YOU FOR YOUR BUSINESS!
Acceptance of Proposal
The above prices, specifications and conditions are satisfactory and are hereby accepted.You are authorized to do the
work as specified.
Signature: Date of Acceptance: