HomeMy WebLinkAboutPR 21014: PURCHASE OF AZURE CLOUD COMPUTING SERVICES City of
r1 rthu —
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: August 27, 2019
To: The Honorable Mayor and City Council
Through: Ronald Burton, Interim City Manager
From: Fay Young, Information Technology Director
RE: Proposed Resolution No. 21014—Microsoft Azure Cloud Computing Services
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to approve the purchase of Microsoft Azure Cloud Computing Services, for disaster recovery
and business continuity.
Background:
On April 11, 2017 City Council approved a Five Year City-Wide Information Technology
Plan. The plan includes preparing for disaster recovery and business continuity in the event of
system failure or a disaster. Microsoft Azure is a set of cloud computing services that allows
for a business continuity plan that includes disaster recovery without the expense of a
secondary infrastructure(buildings, servers, routers, switches, utilities, etc.). the Government
Cloud Service Agreement is for a period of three years at a cost of$44,206.56.
Budget Impact:
Microsoft Azure Monetary Commitment-US Gov solution is offered through Sill(DIR vendor).The •
government cloud service agreement is for a minimum of three years,with an upfront cost of
$44,206.56. Funds are available in capital account 307-1601-591-92-00
Recommendation:
It is recommended that City Council authorize the City Manager to approve the purchase of
Microsoft Azure Cloud Computing Services, through SHI for a cost of$44,206.56.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 21014
FY 8/27/2019
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
MICROSOFT AZURE GOVERNMENT CLOUD COMPUTING SERVICES THROUGH
SHI FOR A PERIOD OF THREE YEARS AT AN AMOUNT OF$44,206.56. FUNDS
AVAILABLE IN CAPITAL ACCOUNT NO. 307-1601-591-92-00.
WHEREAS, the City of Port Arthur seeks to protect data and system assets from disaster
and to plan for business continuity in the event of a system failure or a disaster; and
WHEREAS, Microsoft Azure government cloud solution is a set of cloud computing
services that allows for a business continuity plan that includes disaster recovery without the
expense of a secondary infrastructure(buildings, servers, routers, switches, utilities, etc.); and
WHEREAS, Microsoft offers a three-year Azure Government Cloud Service Agreement
through Department of Information Resources vendor SHI, in the amount of$44,206.56; and
WHEREAS, the quote is attached as"Exhibit A"; and
WHEREAS, the City Council of the City of Port Arthur finds it to be in the best interest
of the citizens of Port Arthur to purchase Microsoft Azure Government Cloud Computing Services
for a period of three years.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the City Manager to purchase
Microsoft Azure Government Cloud Services in the amount of$44,205.56.
Section3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of August, A.D. 2019 at a
regular meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
P.R. NO. 21014
FY 8/27/2019
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City Attorney
P.R. NO. 21014
FY 8/27/2019
APPROVED FOR ADMINISTRATION:
Ronald burton Clifton Williams
Interim City Manager Purchasing Manager
Fay Young
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
A/•lowd
Kandy Daniel, Interim Director of Finance
P.R. NO. 21014
FY 8/27/2019
Exhibit A
•
Pricing Proposal
....... r)
Quotation#: 17582380
Created On: 8/14/2019
Valid Until: 8/30/2019
Government Solutions
CITY OF PORT ARTHUR Inside Account Manager
Fay Young Rich Lettiere
PO Box 1089 1301 S. Mo-Pac Expressway Suite 375
Port Arthur,TX 77641 Austin TX,78746
United States Send PO's to Texas@SHl.com
Phone:(409)983-8164 Phone: 800-870-6079
Fax: Fax: 512-732-0232
Email: fay.young@portarthurtx.gov Email: Richard_Lettiere@SHL.com
All Prices are in US Dollar(USD)
Product Qty Retail Your Price Total
1 Azure Monetary Commitment-US Gov 12 $4,500.00 $3,683.88 $44,206.56
Microsoft-Part#:J5U-00001
Contract Name: Microsoft Software VAR
Contract#: DIR-TSO-4092
Note:36 Months
Total $44,206.56
Additional Comments
Service Level Agreements:
1.Quotes: Quote requests will be acknowledged within 4 business hours of each request. Under normal
circumstances, quotes will be provided within 24-48 hours of the initial request. If quotes will take longer than this
timeframe, status updates will be provided at reasonable intervals.
2.Orders:All valid orders will be processed within 24 hours.
3.Contract Documents: All submissions will be reviewed and responded to within 24 business hours.Actual
processing time will vary based on quality and complexity of the submission.
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.