HomeMy WebLinkAboutPR 21030: CONTRACT WITH STUART CONSULTING GROUP City of
40,
rt r
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: August 22, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21030—Authorizing the City Manager to negotiate a contract with Stuart
Consulting Group for the Engineering and Design of four(4) Drainage Projects
funded by Hazard Mitigation Grant Program(HMGP) and Community
Development Block Grant—Disaster Recovery(CDBG-DR)
Introduction:
The intent of this Agenda is for the City Council to authorize the City Manager to negotiate a
contract with Stuart Consulting Group of Houston, Texas for the Engineering and Design of
four(4)Drainage Projects funded by HMGP and CDBG-DR.
Background:
The City of Port Arthur applied and was awarded funding for HMGP Phase I (Engineering and
Design) for the following drainage projects: (1) El Vista Subdivision, (2) Port Acres Drainage
and (3) Lake Arthur Detention. The award for the following CDBG-DR (Engineering and
Design) drainage projects: (1) Stonegate Golf Course (Babe Zaharias Golf Course), (2) El
Vista Subdivision and (3) Port Acres Drainage and (4) Lake Arthur Detention will follow at a
later date.
Budget Impact:
HMGP as authorized by section 404 of the Robert T. Stafford Disaster Relief and Emergency
Assistance Act is 75% funded with a 25% local match. The 25% match will come from
Community Development Block Grant — Disaster Recovery (CDBG-DR). The Babe
Zaharias Golf Course is funded with 100%CDBG-DR
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
Approval of P. R. No. 21030 authorizing the City Manager to negotiate a contract with Stuart
Consulting Group of Houston, Texas for the Engineering and Design of four (4) Drainage
Projects funded by HMGP and CDBG-DR.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No . 21030
08-5-19 ace
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
NEGOTIATE A CONTRACT WITH STUART CONSULTING GROUP
(SCG) OF HOUSTON, TEXAS FOR THE ENGINEERING AND
DESIGN OF FOUR (4) DRAINAGE PROJECTS FUNDED BY THE
HAZARD MITIGATION GRANT PROGRAM (HMGP) AND COMMUNITY
DEVELOPMENT BLOCK GRANT - DISASTER RECOVERY (CDBG-
DR) .
WHEREAS, The City of Port Arthur obtained funding from
Hazard Mitigation Grant Program (HMGP) and Community
Development Block Grant - Disaster Recovery (CDBG-DR) to fund
the following four (4) drainage projects : (1) El Vista
Subdivision, (2) Port Acres Drainage, (3) Lake Arthur
Detention and (4) Stonegate Golf Course (Babe Zaharias Golf
Course) ; and
WHEREAS , the City advertised for a Request for
Qualifications (RFQ) for an Engineer to design four (4 )
drainage projects on February 20, 2019 and February 27, 2019;
and,
WHEREAS, the City received proposals from six (6) firms;
and,
WHEREAS, the City staff has reviewed the proposals and
scored each using the published Evaluation Criteria, as
delineated in Exhibit "A"; and,
WHEREAS, the City staff felt that it was prudent to
interview the top three (3) engineers in person on June 13,
2019, see Exhibit "B"; and,
WHEREAS, the City staff finds that Stuart Consulting
Group (SCG) of Houston, Texas has the highest rating as
delineated in Exhibit "C", and recommends SCG to perform the
engineering and design of the four (4 ) drainage projects; and,
WHEREAS, the City Council of the City of Port Arthur
finds it to be in the interest of the citizens of Port Arthur
to negotiate a contract for the four (4) drainage projects
with SCG; and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Manager is authorized to
negotiate a contract with Stuart Consulting Group on behalf of
the City of Port Arthur for the Engineering and Design of four
(4 ) Drainage Projects being subject to final approval by the
City Council .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of ,
A. D. , 2019, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote:
Councilmembers :
NOES:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
�I - o
no
Ci y/tto v ey
APPROVED FOR ADMINISTRATION:
Ron Burton
Interim City Manager
Alberto Elefano, PE
Director of Public Works
APPROVED AS TO AVALIABILITY OF FUNDS:
Ataasa IV 4a4-£itscsc 5
Attlybd Je AWL offS„Pf_ g..d.
dY,J214 -
Kandy Daniels Clifto Wil-Yiams, CPPB
Interim Finance Director Purchasing Manager