The URL can be used to link to this page

Home My WebLink AboutPR 21020: INTERLOCAL AGREEMENT WITH PAISD CROSSING GUARDS City of • nrt rtlttt�� Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 27, 2019 To: The Honorable Mayor and City Council a^c' Through: Ron Burton, Interim City Manager - $'t £ 9f? From: Timothy Duriso, Chief of Poli f` RE: PR 21020: Interlocal Agreement with PAISD for Crossing Guards Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to enter into an interlocal agreement with the Port Arthur Independent School District(PAISD) for the school crossing guard program. Background: The City of Port Arthur and PAISD have agreed, in lieu of establishing their own school crossing guard program, PAISD shall outsource school crossing guard services for the benefit of PAISD and the City in the amount of$15.91 per hour, with an annual projected budgetary impact not to exceed $100,000.00, with the option to renew for four(4) one-year terms. PAISD wishes to utilize the option and renew the contract with Kelly Services for the second year. Budget Impact: The City of Port Arthur agrees to responsibility of 50%of the actual cost of the crossing guards; not to exceed $50,000. Funds available in 001-1101-521.54-00. Recommendation: It is recommended that City Council approve the City Manager to enter into an interlocal agreement with the Port Arthur Independent School District (PAISD) for the school crossing guard program, as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 21020 8-19-19 mjf RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE PORT ARTHUR INDEPENDENT SCHOOL DISTRICT (PAISD) FOR THE SCHOOL CROSSING GUARD PROGRAM, NOT TO EXCEED $50 , 000 . 00 ; FUNDING AVAILABLE IN ACCOUNT NO. 001-1101-521 . 54-00 WHEREAS, in June 2018 the Port Arthur Independent School District (PAISD) advertised for bids and awarded a one (1) year contract for crossing guard services to Kelly Services, Inc. of Troy, Michigan, with an option to renew for up to four (4) one-year terms; and WHEREAS, the City of Port Arthur and PAISD have agreed, in lieu of establishing their own school crossing guard program, PAISD shall outsource school crossing guard services for the benefit of PAISD and the City in the amount of $15 . 91 per hour, with an annual projected budgetary impact not to exceed $100, 000 . 00, with the option to renew for four (4) one- year terms; and WHEREAS , PAISD wishes to utilize the option and renew the contract with Kelly Services for the second year (first renewal) ; and WHEREAS, it is in the best interest of the citizens of Port Arthur, to authorize the Interlocal Agreement with PAISD being responsible for 50% of the actual cost of the crossing guard services to be provided by Kelly, not to exceed $100, 000 per year, and the City shall be responsible for the remaining 50%, in substantially the same form as attached hereto as Exhibit "A" . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council authorizes the City Manager to enter into an Interlocal Agreement with the Port Arthur Independent School District for the school crossing guard program, in substantially the same form as attached hereto as Exhibit "A" . Section 3. That a copy of the Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of A. D. , 2019, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES: . Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizenot Attorney APPROVED FOR ADMINISTRATION: Ron Burton, Interim City Manager Timoth Dur' o, Chief of Policd APPROVED FOR THE AVAILABILITY OF FUNDS: `WcA../\_, Kandy Danie , Interim Director of Finance EXHIBIT A STATE OF TEXAS § COUNY OF JEFFERSON § INTERLOCAL AGREEMENT This Interlocal Agreement (hereinafter, the "Agreement") is entered into by and between the City of Port Arthur, a municipal corporation of Jefferson County, Texas (hereinafter, the "City"), and Port Arthur Independent School District(hereinafter,"PAISD"),collectively referred to hereinafter as the "Parties," entities which are authorized to enter into interlocal agreements in accordance with Section 791.001, et seq., Local Government Code. WITNESSETH: WHEREAS, the Parties desire to enter into a one year contract for school crossing guard services on public streets; WHEREAS,in June 2018,PAISD advertised for bids and awarded the contract for crossing guard services to Kelly Services, Inc. of 999 West Big Beaver Rd., Troy, Michigan 48084 (hereinafter, "Kelly"), with an option to renew for up to 4 one-year terms. WHEREAS,the Parties have agreed,in lieu of establishing their own school crossing guard program, PAISD shall outsource school crossing guard services for the benefit of PAISD and the City in the amount of$15.91 per hour, with an annual projected budgetary impact not to exceed $100,000.00, with the option to renew for 3 one-year terms. NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS: I. This Agreement is made pursuant to the procurement method listed in TEX. EDuc. CODE §44.031(a)(4)for the outsourcing of crossing guard services by PAISD and the City,this Interlocal Agreement provides the best value for PAISD and the City. II. • The term of this Agreement shall be for one (1) year, beginning September 1, 2019, and ending on August 31, 2020. III. In determining whether this Interlocal Agreement to hire the services of Kelly provides the best value for PAISD and the City, the Parties considered the following factors: (1) service price; (2) reputation of Kelly and its services; (3) quality of Kelly's services; (4) the extent to which Kelly services meet PAISD and the City's needs; (5)Kelly's past relationship with PAISD;(6)the impact on the Parties to comply with laws and rules relating to historically underutilized businesses; (7) total long-term cost to PAISD and the City to acquire Kelly's services; and (8) all other relevant factors. IV. Dr. Mark Porterie, Superintendent of PAISD, is hereby authorized by this Agreement to contract with Kelly to provide crossing guard services to PAISD and the City in the amount of $15.91 per hour, with an annual projected budgetary impact not to exceed $100,000.00. V. The specifications (scope, standards, duties, etc.)of work to be provided by Kelly is more particularly described in Exhibit A. The Locations of where the services are to be provided within PAISD are detailed in Exhibit B.Further,an unexecuted copy of the contract with Kelly is attached hereto as Exhibit C. The attached Exhibits A,B, and C are incorporated herein by reference. VI. Kelly shall be required to fill and execute the Affidavit of No Debts and Conflict of Interest Questionnaire attached hereto as Exhibits D and E, respectively, both of which are incorporated herein by reference. VII. PAISD is to maintain accurate records for invoicing. These records will be made available for the City to review upon request. VIII. PAISD shall be responsible for 50%of the actual cost of the crossing guard services to be provided by Kelly, not to exceed $100,000 per year, and the City shall be responsible for the remaining 50%. IX. PAISD will submit two invoices per year to the City. The first invoice will be submitted for payment by January 15, 2020 (for the previous year's hours), which will be due by February 15, 2020. The second invoice will be submitted by June 15, 2020, which will be due by July 15, 2020. X. In connection with this Agreement, notification shall be as follows: City of Port Arthur Ronal Burton, Interim City Manager P.O. Box 1089 Port Arthur, Texas 77641 Port Arthur Independent School District Dr. Mark Porterie, Superintendent 4801 9th Avenue Port Arthur, Texas 77642 XI. Either party may cancel this Agreement without cause by providing 60 days written notice to the other party of its intent to do so. XII. This Agreement may be amended by the mutual agreement of the Parties hereto in writing, and any amendment shall be attached to and incorporated into this Agreement. XIII. This Agreement constitutes the entire Agreement and understanding between the Parties and supersedes all previous agreements, understandings, discussions, or representations concerning its subject matter. The Parties to this Agreement may not assign or transfer their interests or obligations under this Agreement. If a court of competent jurisdiction determines that a term or provision of this Agreement is void or unenforceable, the remainder of this Agreement remains effective to the extent permitted by law. EXECUTED in duplicate originals this day of , 2019. PORT ARTHUR INDEPENDENT CITY OF PORT ARTHUR SCHOOL DISTRICT By: By: Dr. Mark Porterie Ronald Burton Superintendent Interim City Manager EXHIBIT C CONTRACT FOR SCHOOL CROSSING GUARD SERVICES Pursuant to the Interlocal Agreement between Port Arthur Independent School District and the City of Port Arthur, THIS AGREEMENT, made this the day of 2019, by and between Port Arthur Independent School District, a governmental unit of the State of Texas, hereinafter called"PAISD," and Kelly Services, Inc. , of Troy, Michigan, a corporation herein acting by and through its authorized , hereinafter called "Contractor." WITNESSETH For and in consideration of the payments, terms, conditions, and agreements set forth herein, PAISD and CONTRACTOR, agree as follows: Contractor agrees to perform all the work described in the specifications and the contract documents and comply with the terms therein; two (2) hours per day, five (5) days a week, holidays excluded, at an hourly rate of $15.91, at a projected annual cost of$100,000.00, from September 1, 2019 to August 31, 2020, with an option to extend the contract for up to three(1) one-year periods. The term "Contract Documents" means and includes the following: (a) this Contract; (b)the Interlocal Agreement between PAISD and the City of Port Arthur; (c) Addenda; (d) Specifications; and (e) Locations. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in duplicate originals on the date first written above. SIGNED on this the day of , 2019. PORT ARTHUR INDEPENDENT SCHOOL DISTRICT By: Dr. Mark Porterie Superintendent KELLY SERVICES, INC. By: President