HomeMy WebLinkAboutPR 20979: PURCHASE OF AN F-450 REGULAR CAB TRUCK WITH CRANE Ai) •
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INTEROFFICE MEMORANDUM
Date: August 6,2019
To: The Honorable Mayor and City Council
Th rough: Ron Burton,Interim City Manager
From: Alberto Elefano,PE—Director of Public Works
RE: PR 20979—Purchase of a 2019 Ford F-450 Diesel Regular Cab Truck with Crane.
Introduction:
The intent of this Agenda Item is to seek City Council's approval for the City Manager to purchase a 2019 Ford
F-450 Diesel Regular Cab Truck with crane for the Public Works Electrical Department's Traffic Division. A
quote has been provided by Silsbee Ford of Silsbee, Texas through the GoodBuy Purchasing Program in the
amount of$59,274.75.
Background:
The Traffic Maintenance Department of Public Works has the task of insuring that all traffic signals are
maintained and in good operating order throughout the City of Port Arthur. Currently, response times are
compromised due to vehicle availability and lack of manpower to lift large traffic controllers. Securing this Ford
F-450 Diesel Truck will eliminate the regular need to rent equipment and allow the need for fewer employees to
respond to traffic signal outages.
I3ud„et Impact:
Funds are available in the Motor Vehicle Account 001-1205-531.93-00.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 20979 authorizing the City Manager to
purchase a 2019 Ford F-450 Diesel Regular Cab Truck with crane for the Public Works's Traffic Division.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.20979
08/06/2019 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
A 2019 FORD F-450 DIESEL REGULAR CAB TRUCK WITH CRANE
FOR THE PUBLIC WORKS TRAFFIC DIVISION FROM SILSBEE FORD
OF SILSBEE, TEXAS THROUGH THE GOODBUY PURCHASING
PROGRAM WITH A TOTAL BUDGETARY IMPACT AMOUNT OF
$59,274.75. FUNDING AVAILABLE FROM ACCOUNT NO. 001-1205-
531.93-00.
WHEREAS, the City of Port Arthur deems it necessary for public safety to replace,
repair, and maintain the City's traffic signals; and
WHEREAS, it has been recommended by the Public Works Traffic Division's —
Traffic Maintenance to purchase a 2019 Ford F-450 Diesel Regular Cab Truck with an
attached crane that would allow for ease in lifting heavy traffic controller cabinets and
other large traffic devices; and,
WHEREAS, procurement of this vehicle would improve the Traffic Division's ability
to maintain traffic systems safely, improving response times and maintenance
capabilities; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs, such
as GoodBuy Purchasing, as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur, entered
into an interlocal agreement for cooperative purchasing with the GoodBuy Purchasing
Program; and,
PR No.20979
08/06//2019 mje
Page 2 of 3
WHEREAS, Silsbee Ford of Silsbee, Texas through the GoodBuy Purchasing
Program, provided a quote in the amount of $59,274.75 for a Ford F-450 Diesel Regular
Cab with attached auto crane with a fifteen (15) foot boom mount, attached hereto as
Exhibit A; now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase
the Ford F-450 Diesel Regular Cab Truck with attached crane from Silsbee Ford of Silsbee,
Texas through the GoodBuy Purchasing Program in the amount of $59,274.75; and
THAT, funding for this purchase is to be charged to the Motor Vehicle Account No.
001-1205-531.93-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2019
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
PR No.20979
08/06/2019 mje
Page 3 of 3
Thurman Bill Bartie
Mayor
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
hL. 0 64, of
VaI-"i'Tize is Ron Burton
City , orn:" Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
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Kandy Daniel
Director of Finance
Alberto Elefano, P.E.
Director of Public Works
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Clifton illiams, CPPB
Purchasing Manager
EXHIBIT A
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PRODUCT PRICING SUMMARY
GOODBUY 19- 8F000 VEHICLES
VENDOR—Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: CLIFF Phone: 409-880-9191
Email: Email: gangelle.cowboyfleet@gmail.com
Product Description: 2019 F-450 REG.CAB Date: July 23,2019
A. Bid Item: A.Base Price: S 31,026.00
B. FactoryOptions
( ode Options Bid Price Code Options Bid Price
F4G UPGRADE EXT WHITE
POWER WINDOWS/LOCKS $ 915.00
I I IOH CAPASITY TRAILER TOW $ 580.00 EXT.BACK UP ALARM S 140.00
AM/FM/MP3/SYNC $ 550.00 REAR VIEW CAMERA $ 415.00
6.7L V8 DIESEL $ 8,885.00 DAY TIME RUNNING LIGHTS S 45.00
4.30 LIMITED SLIP $ 360.00
PLATFORM RUNNING BOARDS 5 320.00
SPARE TIRE/WHEEL S 350.00
TRAILER BRAKE CONTROLLER $ 270.00
CRUISE CONTROL $ 235.00
Total of B.Published Options: $ 13,065.00
Published Option Discount(5%) S (653.25)
C. Additional Options [not to exceed 25%1 S= 38.5 %
Options Bid I'rice Options Bid Price
9 FT.KNAPHEIDE#6108D54 SERVICE BODY S 16,990.00
AUTO CRANE EHC-3 2000LB CRANE 7 FT.
BOOM,
,RECIEVER HITCH
Total of C.Unpublished Options: $ 16,990.00
D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ -
E. Lot Insurance(for in-stock and/or equipped vehicles): S -
F. Contract Price Adjustment: PREFFERED CUSTOMER DISCOUNT S (1.540.50)
G. Additional Delivery Charge: 50 miles S 87.50
H. Subtotal: $ 58,974.75
I. Quantity Ordered I . K= S 58,974.75
J. Trade in: S -
K. GOODBUY Administrative Fee(S300 per purchase order) S 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE S 59,274.75