HomeMy WebLinkAboutPR14442: WOODCHIP REMOVALMemorandum
City of Port Arthur, Texas
Purchasing Division
TO: Stephen Fitzgibbons, City Manager
FROM: Joseph Broussard, Purchasing Manager
DATE: November 2, 2007
SUBJECT: Proposed Resolution No. 14442
RECOMMENDATION
The Solid Waste Division recommends the City Council's approval for MeadWestvaco
Corporation, Silsbee, Texas to remove approximately 30,000 cubic yards of woodchips from the
Port Arthur Landfill at No Cost to the City.
BACKGROUND
The Landfill has been grinding the brush and trees that was collected after Hurricane Huberto.
This process expedites the ability to remove the debris. The landfill has accumulated
approximately 30,000 cubic yards of woodchips that needs to be removed because of the fire
hazard it creates. The Purchasing Division received four (4) bids as follows:
MeadWestvaco Corporation, Silsbee, Texas No Charge
DTS, Magnolia, Texas $2.50 per cu yard/$75,000
J.M. Kaufman, Port Arthur, Texas $2.50 per cu. yard/$75,000
Global Disaster Services, Inc., Beaumont, Texas $3.24 per cu yard/$97,500
MeadWestvaco Corporation, Silsbee, Texas will provide all equipment and manpower needed to
complete the job of removing the woodchips from the Landfill at no charge to the City. On
September 21, 2007, TCEQ gave the City permission to store the woodchips for on1y180 days.
BUDGETARY AND FISCAL EFFECT
No Charge
STAFFING EFFECT
None
SUMMARY
The Purchasing Division recommends the City Council's approval for MeadWestvaco
Corporation, Silsbee, Texas to remove approximately 30,000 cubic yards of woodchips from the
Port Arthur Landfill at No Cost to the City.
PR 14442
P. R. NO. 14442
11/02/07 DF
RESOLUTION NO.
A RESOLUTION AUTHORIZING MEADWESTVACO
CORPORATION OF SILSBEE, TEXAS TO REMOVE
APPROXIMATELY 30,000 CUBIC YARDS OF
WOODCHIPS FROM THE PORT ARTHUR LANDFILL
AT NO COST TO THE CITY.
WHEREAS, as a result of Hurricane Humberto, approximately 30,000 cubic yards of
woodchips has accumulated from the grinding of brush and trees; and
WHEREAS, TCEQ determined that the woodchips create a fire hazard and will only
allow the Port Arthur Landfill to store the woodchips for 180 days; and
WHEREAS, the Purchasing Division contacted several businesses and received four (4)
informal bids; and
WHEREAS, MeadWestvaco Corporation of Silsbee, Texas offered a bid to remove the
woodchips at no cost to the City; and
WHEREAS, MeadWestvaco Corporation of Silsbee, Texas will provide all equipment
and manpower necessary to remove all woodchips; and
WHEREAS, MeadWestvaco Corporation of Silsbee, Texas can begin immediately to
remove the woodchips.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That, the City Council deems it is in the best interest of the City to authorize
MeadWestvaco Corporation, Silsbee, Texas to remove approximately 30,000 cubic yards of
woodchips from the Port Arthur Landfill at no cost to the City.
PR 14442
Section 2. That, by accepting the MeadWestvaco Corporation's bid it will be a cost
savings for the City of $75,000 because the next lowest bidder DTS of Magnolia, Texas bid
$75,000 to remove the woodchips.
Section 3. That, MeadWestvaco Corporation will provide all equipment and manpower
necessary to remove approximately 30,000 cubic yards of woodchips at no cost to the City.
Section 4. That, TCEQ determined the woodchips were a fire hazard and gave the City
Landfill permission to store the woodchips for only a 180 day.
Section 5. That, MeadWestvaco Corporation of Silsbee, Texas will sign the Resolution
agreeing to the terms hereof.
Section 6. That, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED, this day of November,
2007, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
following Vote:
AYES: Mayor:
Council members:
NOES:
PR 14442
Mayor
ATTEST:
Evangeline "Van" Green, City Secretary
APPROVED AS TO FORM:
~~
Mark Sokolow, City ttorney ~ Qn1 ~1~-~ ~'~
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
APPROVED AS TO FUND AVAILABILITY
Rebecca Underhill, Director of Finance
AGREED TO TERMS HEREOF:
MeadWestvaco Corporation, Silsbee, Texas
PR 14442