HomeMy WebLinkAboutPR 21033: FIRST RENEWAL OF THE CONTRACT WITH DIAMOND SHINE BUILDING SERVICE City of
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INTEROFFICE MEMORANDUM
Date: August 29. 2019
To: The Honorable Mayor and City council
Through: Ron Burton, Interim City Manager
From: (Judith Smith, Director of Health Services)
RE: (P. R# 21033)
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to authorize
the one (1) year contract Renewal with Diamond Shine Building Service of Buna,Texas for janitorial
services for Health Department.
Background:
The Health building needs a higher level of cleaning due to the nature of the services provided. The
level of cleaning in the past has not been up to the standards required by the health department.
Diamond Shine Building Service has proven to provide the level of cleaning needed and the Health
Department would like to renew the contract for the period October 1, 2019 through September 30,
2020.
Budget Impact:
Funds are budgeted in the proposed FY 2020 Health Department Other Contractual Account# 001-
1301-541.59-00
Recommendation:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to renew
the one (1)year contract with Diamond Shine Building Service of Buna,Texas for janitorial services for
Health Department. P.R.No. 21033
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No. 21033
08/29/2019-j s
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
THE SECOND YEAR (FIRST RENEWAL) OF THE CONTRACT WITH
DIAMOND SHINE BUILDING SERVICE, FOR JANITORIAL SERVICES
FOR THE HEALTH DEPARTMENT IN THE NOT TO EXCEED
AMOUNT OF $68,475 ANNUALLY; FUNDS ARE BUDGETED IN THE
PROPOSED FY 2020 OTHER CONTRACTUAL ACCOUNT NO. 001-1301-
541.59-00
WHEREAS, pursuant to Resolution No. 18-395, the City Council approved a one-year
contract with Diamond Shine Building Service, of Buna, Texas in the not to exceed amount of
$68,475.00 for janitorial services for the Health Department, with the option to renew for two (2)
additional one-year periods; and,
WHEREAS, the City desires to renew said janitorial service contract for the first year
renewal in the not to exceed original contract amount of$68,475.00.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves the
second year (first renewal) of the contract between the City of Port Arthur and Diamond Shine
Building Services, of Buna, Texas for the not to exceed amount of $68,475.00 annually, in
substantially the same form as attached hereto as Exhibit"A".
Section 3. That, the City Manager is hereby authorized to execute the second year
(first renewal) of the contract for janitorial services for Health Department, with the option to
renew for one (1) additional one-year period, with Diamond Shine Building Service of Buna,
Texas, in an annual estimated budgetary amount of$68,475.
P.R. No. 21033
08/29/2019-j s
Section 4. That, funds were budgeted in the proposed FY 2020 Health Department
other contractual account, 001-1301-541.59-00.
Section 5. That, a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED on this day of September 2019 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
•
NOES:
Thurman Bartle, Mayor
ATTEST:
Sherri Bellard, City Secretary
P.R. No. 21033
08/29/2019 js
APPROVED AS TO FORM:
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al o, Ci/Attorney
APPROVED FOR ADMINISTRATION:
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Ron Burton, Interim City Manager Juh Smith, Director of Health Services
APPROVED AS TO AV ABILITY OF FUNDS:
Kandy Dail, Interim Finance Director Clifton illiams, CPPB, Purchasing Manager
EXHIBIT "A"
JANITORIAL SERVICES FOR UTILITY SERVICE CENTER
THIS AGREEMENT, made this day of , 2019, by and
between the City of Port Arthur, a municipal corporation organized under the laws of the
State of Texas, hereinafter called "OWNER" or "CITY" and Diamond Shine hereinafter
called "CONTRACTOR"
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 18-395, the City entered into a one (1) year contract with
the option to renew for two additional one-year periods. The parties hereby agree to
exercise said option for the second year(first renewal).
2. The Contractor will perform work as stated in the Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary in
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the following cost:
Janitorial Service $5,706.25 per month
Additional Carpet Cleaning $0.26 per square foot
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) Addenda *
n_)- General Inf tion*
a)_ Speei fcations*
fid*
f) Notice of Award*
g) Notice to Proceed*
*These items were attached to the original letting contract. This agreement is
only included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials,this Agreement in(2 copies)each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2019.
ATTEST: CITY OF PORT ARTHUR
BY:
Sherri Bellard, City Secretary Ronald Burton, Interim City Manager
Signed on the day of , 2019.
ATTEST DIAMOND SHINE
BY:
Sherri Bellard, City Secretary
Print Name:
Title: