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HomeMy WebLinkAboutPR 21015: RELEASE RETAINAGE FOR RENOVATION OF ROSE HILL MANOR City of .�' ort rthr�r Ti•.ras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: 8/14/19 To: The Honorable Mayor and City Council Through: Ron Burton, Interim City Manager From: Clifton Williams, Purchasing Manger RE: P.R. 21015 — Release Retainage for Renovation of Rose Hill Manor Introduction: Completion and acceptance of the work for the renovations to Rose Hill Manor, and releasing the retainage amount of$3412.50 to Hampshire Roofing Co, LLC of Lumberton, Texas. Funding available from Hotel Occupancy Tax Account No. 140-1405-551.59-00, Project No. M97908 Background: The City Council approved Resolution No. 18-262 executing a contract with Hampshire Roofing Co, LLC of Lumberton, TX for the amount of$57,000.00 for renovations to Rose Hill Manor. The City is satisfied with work done by Hampshire Roofing Co, LLC, and request the release of retainage in the amount of$3412.50. Budget Impact: Funds are available in the Hotel Occupancy Tax Account No. 140-1405-551.59-00, Project No. M97908 Recommendation: Approval of P.R. No 21015 to release retainage to Hampshire Roofing Co, LLC of Lumberton, Texas for the renovation to Rose Hill Manor. "Remember,we are here to serve the Citizens of Port Arthur" 444 4k'Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R. No. 21015 08/15/19 MS PAGE 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO RELEASE THE RETAINAGE TO HAMPSHIRE ROOFING CO, LLC OF LUMBERTON, TEXAS FOR RENOVATIONS TO ROSE HILL MANOR IN THE AMOUNT OF $3412.50; FUNDING AVAILABLE FROM HOTEL OCCUPANCY TAX ACCOUNT NO. 140-1405-551.59-00, PROJECT NO. M97908 WHEREAS, pursuant to Resolution No. 16-246, the City Council authorized the execution of a contract with Hampshire Roofing Co, LLC of Lumberton, Texas for renovations to Rose Hill Manor in the amount of $57,000.00; and, WHEREAS, pursuant to Resolution No. 18-381, the City Council authorized Change Order No. 1 with Hampshire Roofing Co, LLC of Lumberton, Texas, in the amount of $11,250; and, WHEREAS, Hampshire Roofing Co, LLC completed the project to the City's satisfaction; and, WHEREAS, the release of the retainage of $3412.50 is requested. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to release the retainage of $3412.50 to Hampshire Roofing Co., LLC of Lumberton, Texas, as delineated in the invoice documents attached hereto as Exhibit "B". THAT, funding is available from Hotel Occupancy Tax Account No. 140-1405- 551.59-00, Project No. M97908. s.pr21015 P.R. No. 21015 08/15/19 A]S PAGE 2 of 2 THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of September, A.D. 2019, the following Vote: AYES: Mayor: , Councilmembers: , NOES: . Thurman "Bill" Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED • TO FORM: 7/ ,--- Valecia Tizeno, Ci. Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, Interim City Manager APPROVED AS TO FUND VAILABILITY: G� D G) , /y�, (v4429•4-e. Kandy Dani, Interim Director of Finance Clifton illiams, CPPB, Purchasing Manager s.pr203 17 EXHIBIT "A" S.pr20317 HAMPSHIRE ROOFING CO., LLC L Invoice 442 FM 421 LUMBERTON, TX 77657 Date Invoice # 12/31/2018 2018-21 Bill To CITY OF PORT ARTHUR PO BOX 1089 Project PORT ARTHUR, TX 77641 ROSE HILL MANOR PHASE II Purchase Order# 18-262 Description Amount 5% RETAINAGE INVOICE #2018-20 2,850.00 5% RETAINAGE INVOICE #2019-09 562.50 All work is complete! Total Invoice: $3,412.50 Please Remit To:442 FM 421 Payments/Credits $0.00 Lumberton,TX 77651 Balance Due $3,412.50 Phone# Fax# 4097553215 409-755-0632