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HomeMy WebLinkAboutPR 21015: RELEASE RETAINAGE FOR RENOVATION OF ROSE HILL MANOR City of .�'
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INTEROFFICE MEMORANDUM
Date: 8/14/19
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager
From: Clifton Williams, Purchasing Manger
RE: P.R. 21015 — Release Retainage for Renovation of Rose Hill Manor
Introduction:
Completion and acceptance of the work for the renovations to Rose Hill Manor, and releasing the retainage
amount of$3412.50 to Hampshire Roofing Co, LLC of Lumberton, Texas. Funding available from Hotel
Occupancy Tax Account No. 140-1405-551.59-00, Project No. M97908
Background:
The City Council approved Resolution No. 18-262 executing a contract with Hampshire Roofing Co, LLC of
Lumberton, TX for the amount of$57,000.00 for renovations to Rose Hill Manor. The City is satisfied with
work done by Hampshire Roofing Co, LLC, and request the release of retainage in the amount of$3412.50.
Budget Impact:
Funds are available in the Hotel Occupancy Tax Account No. 140-1405-551.59-00, Project No. M97908
Recommendation:
Approval of P.R. No 21015 to release retainage to Hampshire Roofing Co, LLC of Lumberton, Texas for the
renovation to Rose Hill Manor.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4k'Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. No. 21015
08/15/19 MS
PAGE 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO RELEASE
THE RETAINAGE TO HAMPSHIRE ROOFING CO, LLC OF
LUMBERTON, TEXAS FOR RENOVATIONS TO ROSE HILL MANOR
IN THE AMOUNT OF $3412.50; FUNDING AVAILABLE FROM
HOTEL OCCUPANCY TAX ACCOUNT NO. 140-1405-551.59-00,
PROJECT NO. M97908
WHEREAS, pursuant to Resolution No. 16-246, the City Council authorized the
execution of a contract with Hampshire Roofing Co, LLC of Lumberton, Texas for
renovations to Rose Hill Manor in the amount of $57,000.00; and,
WHEREAS, pursuant to Resolution No. 18-381, the City Council authorized
Change Order No. 1 with Hampshire Roofing Co, LLC of Lumberton, Texas, in the
amount of $11,250; and,
WHEREAS, Hampshire Roofing Co, LLC completed the project to the City's
satisfaction; and,
WHEREAS, the release of the retainage of $3412.50 is requested.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to release the retainage of
$3412.50 to Hampshire Roofing Co., LLC of Lumberton, Texas, as delineated in the
invoice documents attached hereto as Exhibit "B".
THAT, funding is available from Hotel Occupancy Tax Account No. 140-1405-
551.59-00, Project No. M97908.
s.pr21015
P.R. No. 21015
08/15/19 A]S
PAGE 2 of 2
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of September, A.D. 2019, the
following Vote: AYES:
Mayor: ,
Councilmembers: ,
NOES: .
Thurman "Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED • TO FORM:
7/ ,---
Valecia Tizeno, Ci. Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, Interim City Manager
APPROVED AS TO FUND VAILABILITY:
G� D G) , /y�, (v4429•4-e.
Kandy Dani, Interim Director of Finance Clifton illiams, CPPB, Purchasing Manager
s.pr203 17
EXHIBIT "A"
S.pr20317
HAMPSHIRE ROOFING CO., LLC L Invoice
442 FM 421
LUMBERTON, TX 77657 Date Invoice #
12/31/2018 2018-21
Bill To
CITY OF PORT ARTHUR
PO BOX 1089 Project
PORT ARTHUR, TX 77641
ROSE HILL MANOR PHASE II
Purchase Order#
18-262
Description Amount
5% RETAINAGE INVOICE #2018-20 2,850.00
5% RETAINAGE INVOICE #2019-09 562.50
All work is complete!
Total Invoice: $3,412.50
Please Remit To:442 FM 421 Payments/Credits $0.00
Lumberton,TX 77651
Balance Due $3,412.50
Phone# Fax#
4097553215 409-755-0632