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Home My WebLink AboutPR 21009: CONTACT WITH SETEX FACILITIES & MAINTENANCE FOR ROOF REPAIRS AT JB MATTHEW BUILDING City of ort rthur— www.P o rtA rt h u rTx.gov INTEROFFICE MEMORANDUM Date: August 10, 2019 To: The Honorable Mayor and City Council Through: Ron Burton, Interim City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R. 21009—Contract with SETEX Facilities& Maintenance for Roof Repairs at JB Matthews Building Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 21009 authorizing the City Manager to execute a contract between the City of Port Arthur and SETEX Facilities & Maintenance, LLC of Beaumont, Texas, for roof repairs at JB Matthews building in the amount of$35,321.53. Background: There was a severe storm on May 10, 2019. The roof at the JB Matthews Building suffered significant damage due to the storm. It is in the best interest of the City of Port Arthur to address the concerns of the roof in order to preserve the existing structures and to provide a safe working space for the employees and the citizens. Budget Impact: Funds are available for this purpose in Account 001-1207-531.39-00 Recommendation: It is recommended that the City Council approve P.R.No.21009 authorizing the City Manager to execute a contract between the City of Port Arthur and SETEX Facilities & Maintenance, LLC of Beaumont, Texas, for roof repairs at JB Matthews building in the amount of $35,321.53. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. # 21009 08/09/2019 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SETEX FACILITIES & MAINTENANCE, LLC OF BEAUMONT, TEXAS THROUGH CHOICE PARTNERS COOPERATIVE CONTRACT NUMBER 15/041 JN FOR ROOF REPAIRS AT THE JB MATTHEWS BUILDING, IN THE AMOUNT OF $35,321.53; FUNDING AVAILABLE IN ACCOUNT NO. 001-1207-531.39-00 WHEREAS, on May 10, 2019, the JB Matthews Building roof sustained damages due to a severe thunderstorm; and, WHEREAS, it is deemed in the best interest of the City of Port Arthur to address the resulting damage to the roof; and, WHEREAS, SETEX Facilities & Maintenance, LLC of Beaumont, Texas has a cooperative contract with Choice Partners; and, WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs such as Choice Partners, a purchasing cooperative, as an alternative to a formal bid process; and, WHEREAS, per Resolution No. 18-445, the City entered into an interlocal agreement for cooperative purchasing with Choice Partners Purchasing Program; and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized and directed to execute on behalf of the City of Port Arthur a contract between the City of Port Arthur and SETEX Facilities & Maintenance, LLC of Beaumont, Texas, through Choice Partners Contract No. 15/041JN-11 for roof repairs at JB Matthews Building, in the amount of $35,321.53, in substantially the same form as attached hereto as Exhibit"A". P. R. # 21009 08/09/2019 ca Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2019, at a Regular Meeting of the City Council of the City of Port Arthur,by the following vote: AYES: (Mayor) Councilmembers: NOES: Thurman "Bill"Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: --- a/ 6e44 /*Por— al i eno, sq. City Attorn y APPROVED AS TO ADMINISTRATION: Ron Burton Interim City Manager P. R. # 21009 08/09/2019 ca Chandra Alpough Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: C C. J Kandy Daniel Interim Director of Finance Clifton illiams, CPPB Purchasing Manager Exhibit "A" AN AGREEMENT FOR ROOF REPAIRS AT TB MATTHEWS BUILDING BETWEEN THE CITY OF PORT ARTHUR AND SETEX FACILITIES & MAINTENANCE, LLC THIS AGREEMENT,made this day of , 2019 by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and SETEX FACILITIES & MAINTENANCE LLC, hereinafter called"CONTRACTOR". WITNESSED: That for and in consideration of the payments,terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The CONTRACTOR will commence the work required by the Contract Documents upon Receipt of a Notice to Proceed. The work to be performed under this Contract will be completed within 30 days of commencement. 2. The CITY can terminate this contract at its convenience,which includes, but is not limited to, funding not being available in any budget cycle with ten (10) days written notice. Any terms and conditions stated in original specifications will apply to any extended periods. 3. The CONTRACTOR will repair the roof at the JB Matthews Building [740 W Rev Dr Ransom Howard Street, Port Arthur, Texas] for the City of Port Arthur as stated in the Contract Documents. 4. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to perform the repairs delineated in the bid specifications. 5. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for a price not to exceed $35,321.53. 6. The CONTRACTOR will ensure that JB Matthews Building is free of all debris and ready for City use once all repairs are complete. 7. The term"Contract Documents"means and includes the following: 1) Agreement 2) Quote/Specifications 3) Notice to Proceed 8. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 9. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2019. ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY Signed on the day of 2019. WITNESS: SETEX FACILITIES & MAINTENANCE, LLC BY Print Name: - a sE _>. a �: er^::1. �• Y' 8 SETEX, ? � FACILITIES&MAINTENANCE 'Strength in Construction" Mailing Address: P.O. Box 20658 July 22, 2019, 2019 Beaumont, Texas 77720-0658 City Of Port Arthur O (409)842-8181 740 Ransom Howard Port Arthur Texas, 77642 I (409)842-2274 ® setex@setexconstruction.com setexconstruction.corn Project: "740 Ransom Howard" General Contracting Subject: "Proposal" Dear Mr. Williams Job Order Contracting This will serve as our proposal to repair roof and repair and paint interior. Costs include supervision, insurance, material, labor and equipment: Facilities Maintenance Proposal Recap: • Clean roof from debris, trash etc. Commercial • Remove all pitch pans in area that will be roofed • Remove all internal drains rings to be cleaned and primed for reuse. • Install Duro-last fan fold insulation over areas to be roofed • Install 50 mil Duro-last roof membrane over existing roof Industrial • Fasten all tabs with 2inch plates and heavy duty fasteners • Remove and replace 601f of 8in flashing across the front at awning • 15 year manufacturer's warranty Government • Wind storm Certificate • Replace all water damaged ceiling tiles to match • Repair all water damaged drywall and texture to match Healthcare • Repaint total interior • Furnish and install new 4in cove base on interior • Clean site daily Infrastructure Total Price $ 35,321.53 Exclusions: Corporate Unforeseen items beyond specified scope listed above scope, overtime, sales tax, permits, and liquidated damages. Education We estimate approximately twenty (20) working days' total duration upon material delivery. This pricing is based on normal hours Monday thru Friday 7:00 am to 4:00 pm. Please Performing Arts contact us at 409-842-8181 at your convenience to go over this estimate. Respectfully submitted, Historical SETEX Facilities 8 Maintenance, LLC. Brian Shipp Project Manager 19-0132 r� • �9 3 .Zl'fl . f NNN j OO'000p 000 o m: cp-O rn t- AI N mC]. O u+Co N 4,,C.4 CD D CO V cn 0 A co NJ.+ zr; N CO 3--1130= a j o b T10• C m( 5 • 3"o m 0.$ 0 X 0 N 5 cNJ r.0 = .• rn m' . • -. 0m c�, c 0.?= m 8.m ' o CO 3 ;.pt mud EDm ,.., c' gc ms3m_m5 aom_? m t!J :e... r m•• c D't O a< ' • � o�•3mm00, m � mA;UO 0 3 O Cm 3 Dco w mg W u' aro 3 q c » COca ac � co o 3 z 7 3c = ao oo oro' �. N O. { A a) 3 3 U) :, O rn -6 N 3 c a H m =co . < c-) D o 2 4,,N W N N i O r►p 6)4, w- 0 ,/1 •w co AOV CD d)WCo OWO 3 O-.00DOW cp. 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