HomeMy WebLinkAboutPO 6796: FY 18-19 BUDGET AMENDMENT NUMBER 9 City of ._
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INTEROFFICE MEMORANDUM
Date: August 19, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager
From: Kandy Daniel, Interim Finance Director
RE: P.O. 6796 - FY18-19 Budget Amendment Number 9
Introduction: Budget amendments are requested to appropriate additional funds in the
General Fund, Capital Reserve Fund, Water and Sewer Fund and the Solid Waste Fund to
make sufficient funds available to cover expenditures previously recommended and approved
by City Council, or anticipated needs to complete the fiscal year.
$51,500 is requested to increase the appropriation in the General Fund. $45,000 is requested to
increase the Fire Department to cover repair of Ladder 1 Truck. Insurance proceeds were
received and deposited to the General fund,thereby reducing the fund balance by the
deductible ($2,500). $6,500 is requested to increase transfers to the TIRZ fund. This amount
reflects the City's share of property taxes received for the Zone in FY18 and FY19.
$574,000 is requested to increase the appropriation in the Capital Reserve Fund for drainage,
pipe bursting and landfill equipment originally appropriated in FY2018. Approved purchases
were not made until FY2019 and require re-appropriation.
$1,200,000 is requested to increase the appropriation in the Water and Sewer Fund for various
emergency repairs throughout the year. Jade Avenue, West Port Arthur Road, and PAISD Fire
Suppression cost sharing projects along with billing issues in Customer Service have created
the majority of labor and materials cost overrun.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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$200,000 is requested to increase the appropriation in the Solid Waste Fund. The use of
temporary staffing due to several employees being out on disability for an extended period
along with unforeseen maintenance on equipment is the primary cause of the overage.
Background: The FY 18-19 budget was approved on September 11, 2018. This is the ninth
budget amendment requested for this budget year.
Budget Impact: The above requests decrease the ending fund balance by $9,000 in the
General Fund, by $574,000 in the Capital Reserve Fund, by $1,200,000 in the Water and
Sewer Fund, and by $200,000 in the Solid Waste Fund.
Recommendation: The attached Proposed Ordinance No. 6796 amends the budget to provide
sufficient funding in the General Fund, Capital Reserve Fund, Water and Sewer Fund and the
Solid Waste Fund and we recommend that the City Council approve it as presented.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. O. NO. 6796
KD 9.5.19
ORDINANCE NO.
AN APPROPRIATION ORDINANCE AMENDING THE CITY
OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1,2018 AND ENDING SEPTEMBER 30,
2019 BY $51,500 FOR THE GENERAL FUND, BY $574,000 FOR
THE CAPITAL RESERVE FUND, BY $1,200,000 FOR THE
WATER AND SEWER FUND, AND BY $200,000 FOR THE
SOLID WASTE FUND.
WHEREAS, in accordance with Article XII, Section 9, of the City Charter, the City Council may
make emergency appropriations from time to time; and
WHEREAS, the City Council may make budget amendments for emergencies under Section
102.009 and for Municipal purposes under Section 102.010 Local Government Code; and
WHEREAS, on September 11, 2018, the City Council approved and adopted Ordinance 18-50
which appropriated the 2018-2019 budget; and
WHEREAS, on October 30, 2018, the City Council approved and adopted Ordinance No. 18-66,
which amended ordinance No. 18-50; and
WHEREAS, on November 6,2018,the City Council approved and adopted Ordinance No. 18-68,
which amended ordinance No. 18-66; and
WHEREAS, on January 15, 2019, the City Council approved and adopted Ordinance No. 19-02,
which amended ordinance No. 18-68; and
WHEREAS, on March 19, 2019, the City Council approved and adopted Ordinance No. 19-09,
which amended ordinance No. 19-02; and
WHEREAS, on April 15, 2019, the City Council approved and adopted Ordinance No. 19-16.
which amended ordinance No. 19-09; and
WHEREAS,on June 4,2019,the City Council approved and adopted Ordinance No. 19-28. which
amended ordinance No. 19-16; and
WHEREAS, on June 18, 2019, the City Council approved and adopted Ordinance No. 19-32,
which amended ordinance No. 19-28.
WHEREAS,on July 2,2019,the City Council approved and adopted Ordinance No. 19-35,which
amended ordinance No. 19-32.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the following funds/departments Budget be increased (decreased) as shown:
General Fund Fire $45,000
Transfers $6.500
Capital Reserve Fund $574,000
Water& Sewer Fund $1,200,000
Solid Waste Fund $200,000
Section 3. That Section 4 of Ordinance 18-50 is amended to read:
That there be and is hereby appropriated the sum of Seventy One Million, Four Hundred Forty
Seven Thousand,Nine Hundred Seventy Five Dollars($71,447,975)to the General Fund for the payment
of the Operating Expenses, and necessary Capital Outlay for the City Government for the following
Departments and uses:
Department or Use
Amended Inc./(Dec) Amended
Budget Appropriation Budget
Administration $ 1,905,094 $ 1,905,094
City Secretary 2,097,232 2,097,232
City Attorney 1,127,621 1,127,621
Finance 2,288,445 2,288,445
Information Technology 1,747,846 1,747,846
Human Resources 813,215 813,215
Development Services 5,876,346 5,876,346
Civic Center 872,571 872,571
Police 20,509,145 20,509,145
Fire 14,160,174 45,000 14,205,174
Public Works 8,949,925 8,949,925
Health 1,500,621 1,500,621
Parks &Recreation 3,318,723 3,318,723
Library 1,274,655 1,274,655
Transfers to Other Funds 4,954,862 6.500 4.961,362
Total $ 71,396,475 $ 51.500 S 71,447,975
Section 4. That Section 9 of Ordinance 18-50 is amended to read:
That there be and is hereby appropriated the sum of Two Million, Two Hundred Forty One Thousand,
Six Hundred Ninety Two Dollars ($2,241,692) to the Capital Reserve Fund for the purchase of capital
equipment.
Section 5. That Section 6 of Ordinance 18-50 is amended to read:
That there be and is hereby appropriated the sum of Twenty Eight Million, Two Hundred Three
Thousand, Nine Hundred Thirty Nine Dollars ($28,203,939) to the Water and Sewer Fund for the
payment of the Operating Expenses,and necessary Capital Outlay for the Water and Sewer Department.
Section 6. That Section 7 of Ordinance 18-50 is amended to read:
That there be and is hereby appropriated the sum of Eight Million, Nine Hundred Thirty Three
Thousand, Seven Hundred Thirty Dollars ($8,933,730) to the Solid Waste Fund for the payment of the
Operating Expenses, and necessary Capital Outlay for the Solid Waste Department.
Section 7. That a copy of the caption of this Ordinance be spread upon the minutes of the City
Council.
Section 8. That this Ordinance shall be effective immediately.
READ, ADOPTED, AND APPROVED, this day of September, 2019. AD. at a
Regular Meeting of the City Council of the City of Port Arthur. Texas by the following vote:
Ayes: Mayor
Councilmembers:
NOES:
Thurman"Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
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Valecia Ti no
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APPROVED FOR ADMINISTRATION:
Ron Burton, Interim City Manag r,
Kandy Danie , Interim Director of Finance