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HomeMy WebLinkAbout(1) PRESENTATION BY STAFF REGARDING THE AUGUST FINANCIAL REPORT City of .. :Y 101!) ort rtli u r Texas 2018-2019 Budget Monthly Report August 2019 City of Port Arthur 2018 -2019 Budget Monthly Report August 31, 2019 Highlights: General Fund Overall the General Fund revenues are approximately$1.5 million above the expected amount. 99% of the property tax budget has been received and collections are expected to be slightly below budget at year end. Industrial payments received this fiscal year are$700,000 above the budgeted amount due to expansions at BASF and BASF TOTAL Petrochemicals(BTP). Sales tax collections continue to trend below last year as expected. Sales tax through July is 4.9%below last fiscal year but 1.2% above the budgeted level. Utility franchise fees,which are made up of electric, gas,telephone and cable categories are at budget and miscellaneous revenue including interest earnings, land sales and insurance have exceeded budgeted levels by$460,000. Operating expenditures total $55.3 million at August 31,2019. Year to date actual is below the budgeted level by$5.2 million. Departments are continuing to work on hiring needed personnel. There are currently 45 vacancies in the General Fund which is down slightly from the previous month. Budget amendments are requested throughout the year as needed so that the amended budget will closely reflect where we expect to be at the end of the year. Water Fund The Water Fund revenues for all sources reflect a current budget shortfall of approximately$350,000 but are expected to be slightly above budgeted levels by year end. Water service charges received from industry are currently$1.1 million over budget estimates. Residential and commercial revenue is $2.4 million under budget. Water Fund operating expenses exceed budget by$530,000 at August,2019. A budget amendment approved in September will increase the appropriation to cover labor and material cost overruns throughout the year. Some expenses may be able to be reclassified for potential reimbursement from FEMA,thereby reducing the deficit. Staff is still working to identify those costs. There are currently 16 vacant positions which is down slightly from last month. The Water Fund budget is balanced with a net budgeted revenue over expenses of$900,000. Year to date actual currently reflects a net revenue over expense of$36,000. Staff will continue to monitor the fund and work with the Water Department on cost cutting measures to keep expenses in line with available revenues. Solid Waste Fund Solid Waste revenues are currently below budget by $225,000. This is mostly attributable to Landfill dumping fees which are $240,000 below the estimated amount. In FYI8 we saw a significant increase in Landfill fees due to Hurricane Harvey. The revenue estimate was reduced this year to FY16 levels with an increase of$750,000 for a new major customer. However, current revenues for the customer continue to be below the projection. Commercial container fees are 6%above the budgeted amount. Solid Waste Operating expenses are currently over budget by approximately$200,000. Staff will keep the Council updated on the efforts to keep costs in line with available revenues. Pleasure Island Fund Pleasure Island revenues are down slightly at this time which can be attributed to reduced rentals at the RV Park. Expenses are currently below the budgeted level by$150,000 and year to date actual currently reflects a net expense over revenue of$160,000. The original expense budget was amended by a total of $358,000 to cover the bulkhead repairs at the Marina which began last year. Capital Improvement Fund This section includes street projects by district, other general improvements by type and available funding sources for each. The total street program budget is$19.9 million, which reflects the $2.2 million budget amendment Council approved. Funding for the street program is provided through EDC Street Maintenance,CDBG, GLO and prior year General Fund revenues. $7.5 million has been spent to date on the current listed street projects. $3.1 million of that has been spent this fiscal year leaving a balance of $12.4 million to complete the projects. General Improvement projects include building renovations, technology upgrades and parks&recreation renovations. Expenditures on current projects total $2.5 million with $1 million spent this fiscal year and a balance remaining of$2.4 million. Disaster Fund At this time the Hurricane Harvey Disaster Fund has total revenues of$24.1. Expenditures currently total $30.6 million which leaves a deficit of$6.5 million. Pending reimbursements total $3.5 million which will reduce this deficit to $3.0 million. The City continues to make every effort to capture as much Federal assistance as possible. Property insurance claims remain outstanding. City of Port Arthur 2018 - 2019 Budget Monthly Report August 31, 2019 Actual Actual Amended Y-T-D Y-T-D 16-17 17-18 Budget Actual Budget 18-19 Thru Aug Thru Aug Variance General Fund Summary Revenues Taxes Property Taxes 12,518,521 12,316,713 12,540,000 12,404,315 12,447,518 (43,203) Industrial District Payments 31,221,614 30,644,284 30,100,000 30,834,585 30,100,000 734,585 Sales Tax 8,704,353 10,452,255 9,700,000 9,159,288 8,996,711 162,577 Other Taxes 9,703,891 9,190,955 9,270,000 9,241,697 9,229,422 12,275 Total Taxes 62,148,379 62,604,207 61,610,000 61,639,885 60,773,651 866,234 Licenses and Permits 751,937 841,860 441,200 497,639 404,382 93,257 Intergovernmental Revenue 77,112 58,228 141,772 103,036 129,943 (26,907) Charges for Services 325,778 355,557 381,000 401,867 349,184 52,683 Fines and Forfeitures 824,979 850,301 935,100 908,866 857,164 51,702 Interest and Miscellaneous 1,156,481 1,283,617 527,100 944,449 483,142 461,307 Total Operating Revenues 65,284,666 65,993,770 64,036,172 64,495,742 62,997,466 1,498,276 Transfers and Other Revenues 7,881,414 7,091,869 7,091,718 6,500,742 6,500,725 17 Total Revenues 73,166,080 73,085,639 71,127,890 70,996,484 69,498,191 1,498,293 Expenditures Administration 2,138,493 1,447,224 1,905,094 1,506,540 1,736,992 (230,452) City Secretary 1,348,263 1,313,215 2,097,232 1,542,724 1,904,121 (361,397) City Attorney 738,309 984,382 1,127,621 1,006,675 1,022,161 (15,486) Finance 2,099,769 2,186,880 2,288,445 1,908,011 2,076,033 (168,022) Information Technology 578,506 870,033 1,747,846 1,286,111 1,591,253 (305,142) Human Resources 662,471 644,759 813,215 547,827 737,311 (189,484) Development Services 4,398,784 4,852,202 5,876,346 4,889,889 5,336,561 (446,672) Civic Center 788,843 653,306 872,571 788,482 793,395 (4,913) Police 19,600,635 18,314,943 20,509,145 17,670,111 18,569,354 (899,243) Fire 13,426,836 13,538,450 14,160,174 12,874,102 13,012,865 (138,763) Public Works 7,147,945 7,222,861 8,949,925 6,863,476 8,136,119 (1,272,643) Health and Welfare 1,304,852 1,399,065 1,500,621 1,301,884 1,361,564 (59,680) Parks and Recreation 2,497,164 2,253,854 3,318,723 2,040,332 3,020,334 (980,002) Library 1,126,363 951,435 1,274,655 1,071,491 1,156,478 (84,987) Total Operating Expenditures 57,857,233 56,632,609 66,441,613 55,297,655 60,454,541 (5,156,886) Transfers and Other Expenditures $11,105,335 $11,510,853 $4,954,862 4,652,544 4,652,544 - Total Expenditures 68,962,568 68,143,462 71396,475 a 59,950,199 65,107,085 (5,156,886) Net Current Activity 4,203,512 4,942,177 (268,585) 11,046,285 4,391,106 Unassigned Beginning Fund Balance 15,488,267 19,691,779 24,633,956 24,633,956 24,633,956 Unassigned Ending Fund Balance 19,691,779 24,633,956 24,365,371 35,680,241 29,025,062 City of Port Arthur 2018 - 2019 Budget Monthly Report August 31, 2019 lctual Actual Amended 1-"I"-I) Y-T-D 16-17 17-18 Budget lctual Budget 18-19 I"hru:fug Thru Aug Variance Rater Fund Summary Revenues Water Service 8,580,711 11,237,669 13,400,000 11,125,161 12,283,326 (1,158,165) Water Service-Industry 2,138,890 3,992,756 3,734,206 4,560,410 3,423,013 1,137,397 Sewer Service 6,290,565 7,191,114 9,700,000 7,675,996 8,891,663 (1,215,667) Other Charges for Services 441,661 202,596 196,813 627,212 180,389 446,823 Late Fees 414,171 494,418 407,525 782,646 373,560 409,086 Interest and Miscellaneous 583,422 130,709 18,436 49,745 16,896 32,849 Total Operating Revenues 18,449,420 23,249,262 27,456,980 24,821,170 25,168,847 (347,677) Transfers and Other Sources 5,246,449 4,305,408 410,000 375,833 375.826 7 Total Revenues 23,695,869 27,554,670 27,866,980 25,197,003 25,544,673 (347,670) Expenses 1251 Administration 1,935,521 1,356,781 1,077,727 1,250,873 976,686 274,187 1252 Water Purification 4,319,571 5,596,723 5,944,189 4,854,617 5,431,758 (577,141) 1253 Water Distribution 4,589,162 3,476,479 3,562,452 3,047,283 3,235,483 (188,200) 1254 Customer Service 1,050,636 1,194,613 1,260,503 1,465,341 1,142,941 322,400 1255 Waste Water Conveyance 4,447,481 4,002,064 4,259,332 4,601,990 3,873,289 728,701 1256 Wastewater Treatment 1,848,970 1,987,509 2,399,053 2,253,425 2,186,516 66,909 1260 Environmental Regulatory Services 1,003 441,856 619,482 462,949 562,957 (100.008) Total Operating Expenses 18,192,344 18,056,025 19,122,738 17,936,478 17,409,629 526,849 Transfers and Other Uses 5,826,579 7,590,270 7,881,201 7,224,434 7,224,434 (0) Total Expenses and Other Uses 24,018,923 25,646,295 27,003,939 25,160,912 24,634,064 526,848 Net Current Activity (323,054) 1,908,375 863,041 36,091 910,609 Beginning Working Capital Balance (879,632) (1,202,686) 705,689 705,689 705,689 Ending Working Capital Balance (1,202,686) 705,689__ 1,568,730 741,780 _ 1,616,298 (As Adjusted) City of Port Arthur 2018 - 2019 Budget Monthly Report August 31, 2019 Actual Actual Amended Y-T-D Y-T-D 16-17 17-18 Budget Actual Budget 18-19 Thru Aug Thru Aug Variance Solid Waste Fund Summary Revenues Residential Service 4,227,946 4,158,037 4,250,000 3,769,756 3,895,826 (126,070) Commercial Containers 1,907,211 2,015,983 2,000,000 1,950,981 1,833,326 117,655 Landfill Charges 1,403,735 2,335,938 1,650,000 1,268,070 1,512,500 (244,430) Municipal Landfill Contracts 282,522 310,758 285,000 232,446 261,250 (28,804) Late Fees 148,629 173,293 155,000 154,524 142,076 12,448 Interest and Miscellaneous 138,232 696 - 43,544 - 43.544 Total Revenues 8.108.275 8,994,705 8340,000 7.419321 7.644,978 (225,657) Expenses 1271 Trash Collection 1,318,143 1,307,401 1,259,618 1,223,255 1,141,259 81,996 1272 Residential Collection 1,476,416 936,306 1,182,920 1,207,799 1,070,844 136,955 1273 Container Service 889,661 678,516 705,923 729,917 640,718 89,199 1274 Landfill 2,524,882 2,126,943 2,593,673 2,264,728 2,368,554 (103,826) 1275 Administration 176,084 98,186 134,062 120,408 121,375 (9671 Total Operating Expenses 6,385,186 5,147,352 5,876,196 5,546,107 5,342,751 203,356 Transfers and Other Uses 1,155,957 3,039,070 2,857,534 2,619,406 2,619,406 (0) Total Expenses and Other Uses 7,541.143 8.186.422 8,733,730 8,165,513 7,962.157 203,356 Net Current Activity 567,132 808.283 (393,730) (746,192) (317,179) Beginning Working Capital Balance 1,210.795 1.777.927 2.586.210 2,586.210 2.586,210 Ending Working Capital Balance 1,777,927 2,586,210 2,192,480 1,840,018 2,269,031 Pleasure Island Summary Revenues Land Lease&Sales 492,379 594,134 547,000 501,901 501,413 488 Dry Storage Rentals 23,840 29,026 33,000 22,981 30,250 (7,269) RV Park 290,493 285,407 294,000 231,119 269,500 (38,381) Boat Slip Rentals 155,356 130,301 130,000 115,271 119,163 (3,892) Fuel Facility 9,891 4,343 4,000 3.699 3.663 36 Total Revenues 971,959 1,043,211 1,008,000 874,971 923,989 (49.018) Expenses 1291 Administration 555,036 582,864 587,315 462,031 532,565 (70,534) 1292 RV Park 141,778 148,883 184,650 107,907 169,263 (61,356) 1293 Marina 73,740 144,007 411,100 389,069 376,842 12,227 1294 Parks 53,645 67,307 69,200 37,302 63,433 (26,131) Total Operating Expenses 824,199 943,061 1,252,265 996,309 1,142,103 (145,794) Transfers and Other Uses 20,000 (65.444) 40,000 36,667 36,667 0 Total Expenses and Other Uses 844,199 877,617 1,292,265 1,032,976 1,178,770 (145,794) Net Current Activity 127,760 165,594 (284,265) (158,005) (254,781) Beginning Working Capital Balance 269,851 397,611 563,205 563,205 563,205 Ending Working Capital Balance 397.611 563,205 278,940 405,200 308,424 City of Port Arthur 2018 -2019 Budget Monthly Report August 31, 2019 Total FY 18-19 Project To Total Revised Actual Y-T-D Date Project Capital Improvement Fund Summary Estimated Thru 9/30/18 Actual Actual Balance Street Improvements Project Cost Thru August Thru August Remaining District 1 15th Street Stillwell-Vicksburg - - - - El Paso Avenue Lakeshore-Procter - - - - Nashville Street 7th-Proctor 913,290 34,781 111,607 146,388 766,902 Bluebonnet Gulfway-19th 1,328,280 1,227,575 117,927 1,345,502 (17,222) Woodworth Blvd 7th St-Thomas Blvd. 1,186,728 1,057,665 129,333 1.186,998 (270) W 7th/Ransom Howard MLK-Abe Lincoln Ave 1,468,959 1,296,648 172,311 1.468,959 - W.8th Street Foley-Joe Louis 1,254,267 294,165 805,393 1,099,558 154,709 Lakeshore Drive Ph 1 4186-4300 Lakeshore 555,842 199,833 331,945 531,778 24,064 Lakeshore Drive Ph 2 12th Av-4186/4300-Stadium 723,536 - 14,500 14,500 709,036 5th Street Atlanta-Nashville 915,588 - - 915,588 6th Street Atlanta-Nashville 929,588 - - 929,588 48"Storm Sewer Reloc Gulfway-9th 125,911 125,911 - 125,911 - 12th Street 6th Ave-Woodworth 75,926 - - - 75,926 24th Street Gulf Ave to Memorial 105,071 - - - 105,071 9th Street Houston-Ft Worth 31,768 - 24,753 24,753 7,015 Marshall 10th-Gulfway 159,616 - 102,369 102,369 57,247 El Paso Ave Lakeshore-Howard 29,598 - - - 29,598 3rd Avenue Gulfway-14th 350,000 - - - 350,000 5th Ave.South Tremont-Broadway 200,000 - - - 200,000 10,353,968 4,236.578 1,810,138 6.046.716 4.307,252 District 2 Williams Avenue Lakeshore-Procter 15,231 - - 15,231 15th Street Vera-Main 289,351 17,555 132,412 149,967 139,384 Carolina Ave Gulfway-Dead End 919,281 28,550 40,360 68,910 850,371 Lakeshore Dr Lakeside-Williams 587,000 - 45,200 45,200 541,800 Lakeshore Dr Williams-Stadium 927,000 - 57,340 57,340 869,660 Williams Avenue Proctor-8th St - - - - 8th Street Williams-Duff 21,313 - 17,660 17,660 3,653 5th Street Stadium-Duff 40,519 - 28,896 28,896 11,623 6th Street Brazos-Duff Dr 51,612 - 64,546 64,546 (12,934) Williams Avenue 5th St-Lewis Dr 550,000 - - 550,000 3,401,307 46,105 386,414 432.519 2.968.788 District 3 Ferndale Drive Highland Dr-S Park Dr 20,188 1,350 1,350 18,838 Northpark Drive W Park-Evergreen 21,420 1,350 1,350 20,070 Wilson Drive Evergreen-Highland 15,392 - - 15,392 Forest Drive Evergreen-Woodrow 344,500 - 82,791 82,791 261,709 8th Ave 32nd-Dead End 881,394 28,550 55,030 83,580 797,814 Sunken Court Ph I/Wilson-Tyrrell 405,393 24,965 56,685 81,650 323,743 Sunken Court Ph 2/Tyrrell-Twin City Hwy 729,887 27,281 28,205 55,486 674,401 38th Street Rachel-Lansing 10,175 - 8,716 8,716 1,459 Forest Dr Griming-Evergreen 51,753 - - 51,753 42nd St 9th Ave-Wentworth 161,028 - 50,685 50,685 110,343 Evergreen Dr. North Park-Tyrrell 62,543 - 58,421 58,421 4,122 3rd Ave 32nd St-36th St - - 67,512 67,512 (67,512) Memorial Bld(Feeder) 29th St-31st St 100,000 - - - 100,000 9th Ave 32nd St-36th St 450,000 - - - 450,000 3,253,673 83,496 408,045 491,541 2362,132 City of Port Arthur 2018 - 2019 Budget Monthly Report August 31, 2019 '1 otal FY 18-19 Project To Total Revised ketual Y-T-D Date Project Capital Improvement Fund Summary Estimated Thru 9/30/18 Actual Actual Balance Street Improvements Project Cost Thru August Thru August Remaining District 4 Viterbo Road Spur 93-End 101,363 - - 101,363 Diamond Avenue 63rd St-Dead End - - - - Willow Avenue Maple-60th St 852,109 26,210 29,323 55,533 796,576 60th Street West Port Arthur-Canal 903,247 32,536 45,446 77,982 825,265 Cedar St 58th St to North End 88,142 - 53,650 53,650 34,492 64th St Garnet-W Port Arthur Rd 201,102 - 140,920 140,920 60,182 58th St Ray Ave to Cedar St 101,013 - 74,235 74,235 26,778 Pine Ave. 60th St.-Dead End 27,681 - 28,604 28,604 (923) Sharon Dr Cambridge-Queens 29,199 - 36,456 36,456 (7,257) Waco Ave Gulfway to Thomas Blvd 50,757 - 15,735 15,735 35,022 Lakeside Plaza H.O.Mills-Cashmere 320,000 - - 320,000 Beaumont Ave Gulfway-15th St 230,000 - - - 230,000 2,904,613 58,746 424,369 483,115 2,42L498 Total Street Improvement Projects 19,913,561 4,424,925 3,028,966 7,453,891 12,459,670 Total Drainage Projects - - 35.323 35,323 (35,323) Funding Sources: EDC Street Maintenance 3,014,123 199,833 368,727 568,560 2,445,563 Community Development Block Grant(CDBG) 603,740 - - 603,740 General Land Office(GLO) 2,374,738 2,088,353 286,385 2,374,738 - General Fund and Miscellaneous 13,920,960 2,136,739 2,409,177 4,545,916 9,375,044 Total Funding Sources 19.913,561 4,424,925 3,064,289 7,489.214 12.424.347 City of Port Arthur 2018 - 2019 Budget Monthly Report August 31, 2019 Total FY 18-19 Project To Total Revised Actual Y-T-D Date Project Captial Improvement Fund Summary Estimated Thru 9/30/18 Actual Actual Balance General Improvements Project Cost Thru August Thru August Remaining Building Renovation Develop Svcs Building One Stop Shop 2,650,000 101,042 986,928 1,087,970 1,562,030 2,650,000 101.042 986,928 1,087,970 1,562,030 Technology Upgrades Telephone&Infastructure 1,238,000 1,266,128 9,144 1,275,272 (37,272) Police Data Center 133,000 119,006 1,653 120,659 12,341 Network Monitoring Tools 29,000 20,909 90 20,999 8,001 Cloud-based backups 108,000 - - 108,000 Stage I ERP Replacement 80,000 - - 80,000 Phase 1 Paper Digitization 150,000 - - 150,000 1,738,000 1.406,043 10.887 1.416.930 321,070 Parks&Recreation Renovations Recreation Center 230,000 - - 230,000 Mosely Pool 70,000 - - 70,000 Lakeview Pool 250,000 - - 250,000 550,000 - - - 550,000 'Total General Improvement Projects 4,938,000 1,507,085 997,815 2,504,900 2,433,100 Funding Sources: Lease Proceeds(Technology) 1,223,742 1,223,742 - 1,223,742 - General Fund and Miscellaneous 3.714.258 283.343 997.815 1,281.158 2.433.10(1 Total Funding Sources 4.938.000 1.507.085 997.815 2.504.900 2.433.100 City of Port Arthur 2018-2019 Budget Monthly Report August 31,2019 Actual Actual Y-T-D Actual 16-17 17-18 Actual FY17-FY19 Thru August Total Disaster Fund Summar% Revenues . Federal/State Grants 6,092,224 6,407,776 265,650 12,765,650 Contributions-Donations 10,682 27,424 - 38,106 Insurance Proceeds - 10,015,834 1,258,836 11,274,670 Lease Proceeds - 2,646 - 2,646 Total Revenues 6,102,906 16,453,680 1,524,486 24,081,072 Expenditures Salaries and Benefits 3,694,644 790,262 - 4,484,906 Supplies and Materials 63,291 1,636,543 237,361 1,937,195 Maintenance 121,462 2,171,350 1,425,205 3,718,017 Contractual Services 1,082,631 14,882,112 1,504,265 17,469,008 Capital Outlay 1,140,878 1,224,982 609,435 2,975,295 Total Expenditures 6,102,906 20,705,249 3,776,266 30,584,421 Net Current Activity - 14,251.569) (2,251,780) (6.503,349) Beginning Fund Balance - - (4,251,569) Ending Fund Balance - (4,251.569) (6,503.349) Summary by Category Emcrocncs Debris Response Equipment vehicles Facilities Contents Other DAC At Risk Total Revenues FEMA/State $ 12,695,359 $ - $ - $ - $ 65,476 $ - $ 4,815 S - $ - $ 12,765,650 Insurance - - 1,236,997 3,314,837 1,980,668 3,815,558 926,610 - - 11,274,670 Lease Proceeds - - - - - - 2,646 - - 2,646 Donations - - - - - - 38,106 - - 38,106 Total 12,695,359 - 1,236,997 3,314,837 2,046,144 3,815,558 972,177 - - 24,081,072 Expenditures Personnel - 2,911,379 - - - - - - 1,573,527 4,484,906 Supplies&Materials - - - - 1,937,195 - - - 1,937,195 Maintenance - - 521,153 846,502 1,503,394 506,837 340,131 - - 3,718,017 Contractual Servic 12,875,438 - - - - - 2,620,219 1,973,351 - 17,469,008 Capital Outlay - - 317,739 1,474,944 866,404 316,208 - - - 2,975,295 Total 12,875,438 2,911,379 838,892 2,321,446 2,369,798 2,760,240 2,960,350 1,973,351 1,573,527 30,584,421 Balance S (180,079) S(2,911,379) S 398,105 S 993,391 S (323,654) S 1,055,318 S (1,988,173) $ (1,973,351) S (1,573,527) S (6,503,349) Reimbursements fending FEMA Proj 43252 Fire 482,031 482,031 Proj 44081 Police 1,081,723 1,081,723 Proj 2313 Debris 1,169,616 1,169,616 Proj 25340 Sheltering 194,106 194,106 Proj 43250 Hazard Response 614,601 614,601 Proj 40759 Electrical Bldg - - - 6,929 - - - - 6,929 Total 1,169,616 2,372,461 - - 6,929 - - - - 3,549,006