HomeMy WebLinkAboutPR 14470 HEALTH DEPT. RENOVATIONS/REPAIRSMemorandum
City of Port Arth ur, Texas
Purchasing Division
TO: Stephen Fitzgibbons, City Manager
FROM: Joseph Broussard, Purchasing Manager
DATE: November 28, 2007
SUBJECT: Proposed Resolution No. 14470
RECOMME:~IDATION
The Purchasing Division recommends the City Council's approval to authorize an extension to
Pick Two Contractors, Inc. of Port Arthur, Texas for the project at the Health Department for the
renovation of the second (2"d) floor. The completion date will change from November 30, 2007
to January 31, 2008.
BACKGROUND
On June 5, 2007, the City approved Resolution #0~7-268 authorizing the contract between Pick
Two Contractors, Inc. of Port Arthur, Texas and the City of Port Arthur for renovations to the
second floor of the Health Department in the amount of $665,000. Resolution #07-746
authorized an extension to accommodate a change; in the design of the five (5) offices on the
second floor that gave the Health Director and employees sufficient office space.
There is a need to extend Pick Two Contractors, Inc.'s contract for 60 days to complete the five
(5) offices and the electrical work on the second (:?°a) floor of the Health Department. Pick Two
Contractors, Inc of Port Arthur, Texas has hired a new electrical subcontractor, Walker's Electric
Company of Beaumont, Texas as the electrical subcontractor replacement to complete the 2"d
floor renovation of the Health Department. The new completion date for the renovation on the
2"d floor of the Health Department will be January 31, 2008.
BUDGETARY AND FISCAL EFFECT
Account Number #132-1021-514.59-00 Project No. SSBGOI
STAFFING EFFECT
None
SUMMARY
The Purchasing Division recommends the City Council's approval to authorize an extension to Pick
Two Contractors, Inc. of Port Arthur, Texas for the project at the Health Department for the
renovation/repairs of the second (2°a) floor. The completion date will change from November 30, 2007
to January 31, 2008.
PR 14470
P. R. NO. 14470
11/28/07 df
RESOLUTION NO.
A RESOLUTION AUTHORIZING CHANGE ORDER NO. (2) OF
THE CONTRACT BETWEEN THE CITY AND PICK TWO
CONTRACTORS, INC. OF PORT ARTHUR, TEXAS FOR THE
RENOVATION/REPAIRS OF THE SECOND (2ND) FLOOR OF
THE HEALTH DEPARTMENT FOR A SIXTY (60) DAY
EXTENSION. THE NEW COMPLETION DATE WILL BE
JANUARY 31, 2008.
WHEREAS, the Health Department was awarded $823,200 through the Social Services
Block Grant for renovation/repairs of the second (2°d) floor; and
WHEREAS, resolution #07-268 approved the contract between Pick Two Contractors,
Inc. of Port Arthur, Texas and the City in the amount of $655,000 to be completed by August 31,
2007; and
WHEREAS, the Resolution # 07-476 approved a ninety (90) day extension for Change
Order No. 1 to accommodate a change in the design for five (5) offices on the second floor that
would give the Health Director and employees sui-ficient office space and all work was to be
substantially completed by November 30, 2007; a:nd
WHEREAS, a new electrical contractor has been hired by Pick Two Contractors, Inc., of
Port Arthur, Texas as the electrical subcontractor replacement; and
PR 14470
WHEREAS, Pick Two Contractors, Inc. h.as requested an extension; and
WHEREAS, Pick Two Contractors, Inc. will have a deduct for the additional costs
incurred by the City from the architect caused by this extension; and
WHEREAS, the sixty (60) day extension will allow Pick Two Contractors, Inc. to
complete the necessary renovations to the second (2"d) floor of the Health Department; and
WHEREAS, all renovation work will be completed by January 31, 2008.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves Change
Order No. 2 for a sixty (60) day extension in substantially the same form as attached hereto as
Exhibit "A".
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED, AND APPROVED, this day of December,
2007, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
following Vote:
PR 14470
AYES: Mayor:
Council members:
NOES:
Mayor
ATTEST:
Evangeline "Van" Green, City Secretary
APPROVED AS TO FORM:
(SEE CONFIDENTIAL MEMO)
Mark Sokolow, City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
APPROVED AS TO FUND AVAILABILITY
Rebecca Underhill, Director of Finance
PR 14470
"EXHIBIT A"
PR 14470
CHANGE ORDER NO. 2
ORIGINAL AGREEMENT DATE: June 5, 2007
PROJECT DESCRIPTION: Renovation of the 2"d floor at the Health Dept.
CHANGE IN SCOPE: Extension of 60 days to complete project.
CHANGE TO CONTRACT AMOUNT: N/A
ORIGINAL CONTRACT amount: $665,000
CURRENT CONTRACT PRICE (adjusted by previous CHANGE ORDER):
1) $33,870 increase - new contract price $698,870
The Contract Amount due to this CHANGE ORDER will be increased/decreased by:
N/A - 60 DAYS WILL BE ADDED TO THE CONTRACT AND THE COMPLETION DATE OF THE
CONTRACT WILL BE JANUARY 31, 2008.
The new CONTRACT AMOUNT including the CHANGE ORDER will be:
$698,870.
During this extension, Pick Two Contractors, Inc. will have a deduct for the
additional costs incurred by the City from the architect.
SIGNED AND AGREED TO on the day of
BY:
SIGNED AND AGREED TO on the _ day of
200_
CITY OF PORT ARTHUR
BY:
200_.
PICK TWO CONTRACTORS INC.
STEPHEN FITZGIBBONS,
CITY MANAGER