HomeMy WebLinkAboutPR 21044: INTERLOCAL CONTRACT - SOUTHEAST TEXAS AUTO THEFT TASK FORCE Cif)?of
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INTEROFFICE MEMORANDUM
Date: October 8, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager 416
From: Timothy Duriso, Chief of Polic
RE: PR 21044- Interlocal Contract- Southeast Texas Auto Theft Task Force
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
execute an Interlocal Contract with the City of Beaumont(as grant recipient), Jefferson
County, Hardin County, Orange County and Jasper County to secure grant funding from the
State of Texas Automobile Theft Prevention Authority for the operation of the Southeast Texas
Auto Theft Task Force.
Background:
The Port Arthur Police Department has a long history of participation in the Southeast Texas
Auto Theft Task Force. As part of the interlocal contract, the grant funds will reimburse the
City of Port Arthur approximately 80%of our detective's base salary and will also provide a
vehicle for the detective. As our in-kind match, we will provide for approximately 20%of the
base salary and partial fringe benefits. The contract period runs from September 1, 2019 to
August 31, 2020.
Budget Impact:
The reimbursements for partial personnel salary as a result of our participation will have a
positive impact on the general fund.
Recommendation:
It is recommended that City Council approve the City Manager to execute an Interlocal
Contract with the City of Beaumont (as grant recipient), Jefferson County, Hardin County,
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
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www.PortArthurTx.gov
Orange County and Jasper County to secure grant funding from the State of Texas Automobile
Theft Prevention Authority for the operation of the Southeast Texas Auto Theft Task Force., as
discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No . 21044
mf 9/18/19
RESOLUTION NO .
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AN INTERLOCAL CONTRACT WITH THE CITY OF BEAUMONT,
JEFFERSON COUNTY, HARDIN COUNTY, ORANGE COUNTY AND
JASPER COUNTY TO SECURE GRANT FUNDING FROM THE STATE
OF TEXAS AUTOMOBILE THEFT PREVENTION AUTHORITY FOR
OPERATION OF THE SOUTHEAST TEXAS AUTO THEFT TASK
FORCE .
WHEREAS, the City of Beaumont has received a grant for
the period of September 1, 2019 to August 31, 2020; and
WHEREAS, it is in the best interest of the City of Port
Arthur to enter into an Interlocal Contract and cooperative
working agreement with the City of Beaumont (as grant
recipient) , Jefferson County, Hardin County, Orange County and
Jasper County for the purpose of securing grant funding from
the Automobile Theft Prevention Authority of the State of
Texas for operation of the Southeast Texas Auto Theft Task
Force for the continuation of the grant through August 31,
2020, copy attached as Exhibit "A"; and
WHEREAS, as a result of participation, the City will
receive grant funds and the use of a vehicle to aid in the
City' s efforts at automobile theft prevention and
investigation .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council hereby authorizes the
City Manager to execute an Interlocal Contract and cooperative
working agreement with the City of Beaumont (as grant
recipient) , Jefferson County, Hardin County, Orange County and
Jasper County for the purpose of securing grant funding from
the Automobile Theft Prevention Authority of the State of
Texas for operation of the Southeast Texas Auto Theft Task
Force for the continuation of the grant through August 31,
2020 .
Section 3. That a copy of the Resolution shall be spread
upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of , A. D. ,
2019, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas, by the following vote : AYES :
Mayor:
Councilmembers :
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
4( i) k] e a
' a Aro, ty Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, I terim City Manager
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Timoth Duriso, lief of Police
EXHIBIT A
INTERLOCAL CONTRACT
SOUTHEAST TEXAS AUTO THEFT TASK FORCE
STATE OF TEXAS §
COUNTY OF JEFFERSON §
This Interlocal Contract, ("Contract") is entered into between the City of Beaumont,
a municipal corporation situated in Jefferson County, Texas, ("Beaumont"), the City of Port
Arthur, a municipal corporation situated in Jefferson County, Texas ("Port Arthur") ,
Jefferson County, a political subdivision of the State of Texas ("Jefferson County") ,
Hardin County, a political subdivision of the State of Texas ("Hardin County"), Jasper
County, a political subdivision of the State of Texas ("Jasper County"), and Orange
County, a political subdivision of the State of Texas ("Orange County") pursuant to the
Interlocal Cooperation Act, Tex. Gov't Code Ann. Sec. 791.001 - 791.027 (Vernon 1997).
WITNESSETH
Whereas, Beaumont, Port Arthur, Hardin County, Jasper County, Jefferson
County, and Orange County, collectively herein after referred to as "Parties", seek to
contract or agree with each other to perform certain governmental functions and services in
a joint cooperative agency which is known as the Southeast Texas Auto Theft Task Force
("Task Force"); and
Whereas, the Parties are each independently authorized, pursuant to Tex. Gov't.
Code Ann. Sec. 791.001 to enter into a joint contract to provide a governmental function or
service which each party to the Contract is authorized to perform individually; and
Whereas, the Parties wish to file a joint application for grant funding (FY2020)with
the Motor Vehicle Crimes Prevention Authority of the State of Texas ("Authority") in the
amount of$528,714.00; and
1
Whereas, there are approximately 400,000 registered motor vehicles in Jefferson,
Hardin, Jasper, and Orange Counties combined; and, the Parties believe it to be in the
best interest of the Parties to continue the operation of the Task Force based upon
positive efforts of prior operations of the Task Force to combat auto thefts and auto
burglaries in the region; and
Whereas, the Parties have agreed to provide $361,626 in funding (personnel
services, equipment, vehicle supplies, salaries, benefits, and insurance) to be used to
match the funding sought from the Authority; and
Whereas, the Parties believe that it is in their mutual interest to enter into this
Contract to carry-out operations of the Task Force; and
Whereas, the Parties agree to abide by all pertinent federal, state and local laws
and regulations;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
ARTICLE I.
1.01 The purpose of this Contract is to continue the operation of the Task Force
pursuant to a joint application filed with the Authority for FY 2020 grant funding of
the Task Force. (See Exhibit "A" which is attached hereto and incorporated
herein.)
1 .02 The Parties to this Contract hereby mutually agree to cooperate to whatever extent
is necessary to carry out the work plan set forth in the grant application.
2
ARTICLE II.
2.01 The term of this Contract shall be for a period of one (1) year from and after the
date of August 31, 2019 subject to other termination rights of the Parties as
established in this document.
ARTICLE III.
3.01 As a condition and part of this Contract, the Parties agree to contribute a total
of$361,626 in match funding for operation of the Task Force in the following
amounts:
Match by the City of Beaumont $226,250
Match by the City of Port Arthur $55,582
Match by Jefferson County $55,294
Match by Hardin County $24,500
Match by Jasper County -0-
Match by Orange County -0-
ARTICLE IV.
4.01 The expenditure of funds, including the anticipated receipt of$528,714.00 from
the Authority is set out in Exhibit "B" which is attached hereto and incorporated
herein.
ARTICLE V.
5.01 Beaumont is designated as the primary agency ("GRANTEE") for purposes of
this Contract and for purposes of receipt and disbursement of all funds received
from the Authority. Beaumont shall designate a lieutenant of the Beaumont
3
Police Department to serve as the director for the Task Force who shall be
authorized to establish rules, regulations, directives, etc. for operation of the
Task Force and the administration of funding for the Task Force.
ARTICLE VI.
6.01 Upon termination of this Contract, right, title and ownership of non-expendable
property acquired pursuant to this Contract will revert to the individual party for
which it was acquired, subject to the statutes of the State of Texas and approval
of the Authority.
ARTICLE VII.
7.01 Beaumont, Port Arthur, Hardin County, Jasper County, Jefferson County,
and Orange County as political subdivisions, are governed by the Texas Tort
Claims Act, Chapter 101 .001 et seq., Civil Practice and Remedies Code.
Beaumont, Port Arthur, Hardin County, Jasper County, Jefferson County
and Orange County warrant and represent to each other that they are self-
insured or commercially insured for all claims falling within the Texas Tort Claims
Act.
7.02 Each party to this Contract agrees that it shall have no liability whatsoever for
acts or omissions of an individual employed by another party regardless of where
the individual's actions occurred. Each party is solely responsible for the action
and/or omissions of its employees and officers.
ARTICLE VIII.
8.01 The Parties certify that the Task Force is a program that meets all the
4
requirements of the Authority program, that the information set forth in this
Contract is correct, and that the Parties will comply with the appropriate
provisions of the Authority.
8.02 The Parties assure and certify that they will comply with the regulations, policies,
guidelines, and requirements set forth in the "MVCPA Grant Assurances" section
of the 2018 Grant Application and the Administrative Guide issued by the
Authority pursuant to the acceptance and use of any federal funds. If any of the
provisions of the "Assurances" are applicable pursuant to statutes of the State of
Texas, the Parties will comply with those pertinent parts.
8.03 The Parties assure and certify to the Authority that they are in compliance with
Subtitle A, Title II of the Americans with Disabilities Act (A.D.A.), 42 U.S.C.
12131-12134, and Department of Justice implementing regulation 28 C.F.R.,
Part 35.
8.04 Attached as Exhibit "C" is a digest representing the Authority's approved budget
summary for grant 608-20-1230100. The Parties agree that they shall be
responsible for determining, prior to expenditure of funds, that:
1. Salaries are in accordance with local policy of participating agencies.
2. Personnel are classified in accordance with the needed qualification for
the position.
3. Fringe benefits are in accordance with local policy of the participating
agencies.
4. Travel policy is in accordance with the travel policy of the City of
Beaumont.
5
ARTICLE IX.
9.01 This Contract may only be amended by mutual agreement of the Parties hereto
in writing and any amendments shall be attached to and incorporated into this
Contract.
ARTICLE X.
10.1 In case any one or more of the provisions contained in this Contract shall be
held to be invalid, illegal or unenforceable in any aspect, such invalidity, illegality
or unenforceability shall not affect any other provision of the Contract, and this
Contract shall be construed as if such invalid, illegal or unenforceable provision
had never been contained herein.
ARTICLE XI.
11.01 This Contract supersedes any and all other agreements, either oral or in writing,
between the Parties hereto with respect to the subject matter hereof, and no
other agreement, statement or promise relating to the subject matter of this
agreement which is not contained herein shall be valid or binding.
6
EXECUTED by the City of Beaumont this day of
, 2019.
CITY OF BEAUMONT, TEXAS
By:
Kyle Hayes, City Manager
7
EXECUTED by Jefferson County this day of
, 2019.
JEFFERSON COUNTY, TEXAS
By:
Jeff Branick, County Judge
8
EXECUTED by the City of Port Arthur this day of ,
2019.
CITY OF PORT ARTHUR
By:
Ron Burton, Interim City Manager
9
EXECUTED by Orange County this day of ,
2019.
ORANGE COUNTY, TEXAS
By:
John Gothia, County Judge
10
EXECUTED by Hardin County this day
of , 2019.
HARDIN COUNTY, TEXAS
By:
Wayne McDaniel, Jr, County Judge
11
EXECUTED by Jasper County this day of
, 2019.
JASPER COUNTY, TEXAS
By:
Mark Allen, County Judge
12
EXHIBIT B
City of Beaumont Grant Application Negotiation for Fiscal Year 2020 Page 1 of 25
EXHIBIT A
City of Beaumont Grant Application Negotiation for Fiscal Year 2020
The Application was submitted by Kyle Hayes at 8/8/2019 2:08:00 PM and is now
locked.
The confirmation Number is 2019080800112.
Program Title Please enter a short description of the proposed program that can be used
as the title. Southeast Texas Auto Theft Task Force
Which type of grant are you applying for?
Continued Grant - Only available to agencies that have a 2019 grant. These are annual
competitive grants for the program described in the application. The program must be
submitted for substantially the same program as the previous year. The requested funds,
match funds, and in-kind match must be within 5% of the previous year but in any event
may not go below the 20% minimum cash match requirement. The number of staff
positions must be within 5% of the total positions. Awarded activities are funded on a
reimbursement basis.
To be eligible for consideration for funding, a program must be designed to support one or
more of the following ABTPA program categories.
• Law Enforcement, Detection and Apprehension
• Reduction of the Sale of Stolen Vehicles or Parts
• Education Programs and Marketing
Grant Participation and Coverage Area
• Other Coverage (Describe): Jefferson, Hardin, Orange, and Jasper counties and all
municipalities therein.
• Law Enforcement Grant
Participating and coverage agencies below.
Participating Agencies: agencies that will materially participate in the grant application
through the use of interlocal agreements. The agencies selected in this list only includes
agencies that will receive or provide funding and/or resources. The interlocal agreements
do not need to be submitted with the application. Interlocal agreements will need to be
executed prior to the first payment being made if selected for a grant. Letters of support
with the application from the participating agencies are strongly recommended.
Coverage Agencies: agencies that will be covered by the grant but not materially
participating in the grant application. These agencies will not be covered by a grant
interlocal agreement but as law enforcement agencies may have jurisdictional coverage
agreements unrelated to the grant. The agencies selected in this list only includes
agencies that will be covered or where the chief of police or county sheriff indicates that
their agency will coordinate or call upon the taskforce. These will not directly receive or
provide funding and/or resources. Letters of support with the application from the
participating agencies are strongly recommended.
https://abtpa.tamu.edu/Negotiation/PrintApplication.asp?AppID=I I 2& 9/4/2019
City of Beaumont Grant Application Negotiation for Fiscal Year 2020 Page 2 of 25
Participating Agencies Coverage Agencies
TX1000000 HARDIN CO SO TX1000100 KOUNTZE PD
TX1230000 JEFFERSON CO SO TX1000200 SILSBEE PD
TX1230100 BEAUMONT PD (MIP) TX1000300 SOUR LAKE PD
TX1230700 PORT ARTHUR PD (AE) TX1000900 LUMBERTON PD (IBR)
TX1210000 JASPER CO SO
TX1210100 JASPER PD
TX1210200 KIRBYVILLE PD
TX1230300 GROVES PD
TX1230500 NEDERLAND PD
TX1230800 PORT NECHES PD
TX1231000 LAMAR UNIVERSITY PD
TX1810000 ORANGE CO SO
TX1810100 BRIDGE CITY PD
TX1810200 ORANGE PD
TX1810300 PINEHURST PD
TX1810400 VIDOR PD
TX1810500 WEST ORANGE PD
TX1810800 ROSE CITY PD
Resolution: Complete a Resolution and submit to local governing body for approval.
Sample Resolution is found in the Request for Application or send a request for an
electronic copy to grantsMVCPA@txdmv.gov.
Grant Budget Summary
Cash
ABTPA Match Total In-Kind
Budget Category Expenditures Expenditures Expenditures Match
Personnel $249,535 $249,535 $250,705
Fringe $0 $186,850 $186,850 $0
Overtime $0 $5,000 $5,000
Professional and Contract Services $189,029 $135,376 $324,405
Travel $9,576 $0 $9,576 $0
Equipment
Supplies and Direct Operating $80,574 $34,400 $114,974 $11,500
Expenses (DOE)
Total $528,714 $361,626 $890,340 $262,205
68.40%
Description Subcategory Pct ABTPA Cash Total In-Kind
Time Funds Match Match
Personnel
Investigator/LEO 100.00% $99,729 $99,729
https://abtpa.tamu.edu/Negotiation/PrintApplication.asp?AppID=1 12& 9/4/2019
City of Beaumont Grant Application Negotiation for Fiscal Year 2020 Page 3 of 25
Description Subcategory Pct ABTPA Cash Total In-Kind
Time Funds Match Match
Program
Director/
Commander
Program
Manager / Investigator/LEO 100.00% $0 $92,535
Supervisor
Investigator 1 Investigator/LEO 100.00% $76,783 $76,783
Investigator 2 Investigator/LEO 100.00% $73,023 $73,023
Investigator 3 Investigator/LEO 100.00% $0 $79,082
Investigator 4 Investigator/LEO 100.00% $0 $79,088
Total Personnel $249,535 $249,535 $250,705
Fringe
Program
Director/ Investigator/LEO $0 $34,544 $34,544
Commander
Program
Manager/ Investigator/LEO $0 $33,047 $33,047
Supervisor
Investigator 1 Investigator/LEO $0 $29,771 $29,771 $0
Investigator 2 Investigator/LEO $0 $28,989 $28,989 $0
Investigator 3 Investigator/LEO $0 $30,249 $30,249
Investigator 4 Investigator/LEO $0 $30,250 $30,250
Total Fringe $0 $186,850 $186,850 $0
Overtime
Program
Manager/ Investigator/LEO $0 $1,000 $1,000
Supervisor
Investigator 1 Investigator/LEO $0 $1,000 $1,000
Investigator 2 Investigator/LEO $0 $1,000 $1,000
Investigator 3 Investigator/LEO $0 $1,000 $1,000
Investigator 4 Investigator/LEO $0 $1,000 $1 ,000
Total Overtime $0 $5,000 $5,000
Professional and Contract Services
Jefferson County Investigator/LEO - 100.00% $68,662 $17,166 $85,828
SO Investigator personnel
Hardin County Investigator/LEO - 100.00% $57,089 $57,089
SO Investigator personnel
100.00% $63,278 $15,820 $79,098
https://abtpa.tamu.edu/Negotiation/PrintApplication.asp?AppID=1 12& 9/4/2019
City of Beaumont Grant Application Negotiation for Fiscal Year 2020 Page 4 of 25
Description Subcategory Pct ABTPA Cash Total In-Kind
Time Funds Match Match
Port Arthur PD Investigator/LEO -
Investigator personnel
Hardin County Investigator/LEO - o
SO (Fringe) fringe 100.00/o $0 $24,500 $24,500
Jefferson County Investigator/LEO - o
SO (Fringe) fringe 100.00/o $0 $38,128 $38,128
Port Arthur PD Investigator/LEO - o
(Fringe) fringe 100.00/o $0 $39,762 $39,762
Total Professional
and Contract $189,029 $135,376 $324,405
Services
Travel
Annual TAVTI Law enforcement In-
Conference State $3,875 $0 $3,875 $0
ABTPA Law enforcement In-
Workshop / State $936 $0 $936 $0
Board Meetings
Auto-Crime Law enforcement In- $3,765 $0 $3,765 $0
Related Training State
Unplanned
Investigative or Law enforcement In- $1,000 $0 $1,000 $0
Administrative State
Travel
Total Travel $9,576 $0 $9,576 $0
Equipment
Total Equipment
Supplies and Direct Operating Expenses (DOE)
Office Lease $52,650 $0 $52,650 $0
TAVTI
Conference $600 $0 $600 $0
Registration Fees
Office, Field, &
Operational $11,100 $0 $11,100 $0
Supplies
Office
Maintenance / $10 $0 $10 $0
Cleaning
Auto Insurance $700 $0 $700 $0
for HCSO Vehicle
https://abtpa.tamu.edu/Negotiation/PrintApplication.asp?AppID=1 1 2& 9/4/2019
City of Beaumont Grant Application Negotiation for Fiscal Year 2020 Page 5 of 25
Description Subcategory Pct ABTPA Cash Total In-Kind
Time Funds Match Match
Office Utilities $3,544 $0 $3,544 $0
Office Phone &
Data Service $3,200 $0 $3,200 $0
Public
Awareness $10 $0 $10 $0
Advertising
Bait and Tracking $10 $0 $10 $0
Air Time
Cell Phone $1 ,500 $0 $1,500 $0
Service
Postage $50 $0 $50 $0
Vehicle Lease 1 $0 $0 $0 $7,200
Vehicle Lease 2 $7,200 $0 $7,200 $0
Fuel, Oil, & $34,400 $34,400 $4,300
Maintenance
Total Supplies and
Direct Operating $80,574 $34,400 $114,974 $11,500
Expenses (DOE)
Budget Narrative
Personnel: Commander:
The Task Force Commander will serve as the Program Director and macro-manage all
task force personnel and associated law enforcement operations; oversee fiscal matters
relating to the grant; complete payroll; direct priorities, establish expectations, enforce
accountability, and initiate corrective actions; work closely with ABTPA, Beaumont Chief
of Police, Beaumont CFO Office and its grant coordinator, and the Program Manager in
efforts to maintain grant compliance and the continuance of mutually beneficial outcomes;
liaison with officials of participating and coverage agencies; attend appropriate meetings,
seminars, training, and webinars; administer or supervise any official task force webpage
or social media presence; ensure that required ABTPA reports are submitted by the
Program Manager; monitor progress and document accordingly; and, delegate to
personnel as needed. The Commander will hold the rank of Lieutenant in the Beaumont
Police Department and will spend 100% of work hours on task force and grant-related
activities or functions. The position will be completely funded with ABTPA Funds. Clothing
allowance, clothing maintenance, and all fringe benefits will be cash-matched. Only actual
figures will be submitted.
Supervisor:
The Task Force Supervisor will serve as Program Manager, supervise task force
investigators, and monitor law enforcement activities on a first-line basis; schedule
personnel, set goals, manage after-hour callouts, analyze available intelligence on trends
or areas of increased criminal activity, and disseminate information to investigators and
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City of Beaumont Grant Application Negotiation for Fiscal Year 2020 Page 6 of 25
Budget Narrative
the Commander (Program Director) to facilitate the most effective and efficient approach
to task force endeavors; review offense reports and make appropriate case assignments;
assess risk, complete paperwork, and organize special projects, including both overt and
covert operations and proactive enforcement; compile data and draft activity summaries
for necessary periodic or recurring reports; complete and submit ABPTA quarterly reports;
assist with activities associated with those of an investigator when required; delegate to
personnel as needed; and, perform additional duties and/or complete other assignments
as directed by the Program Director. The Supervisor will hold the rank of Sergeant at the
Beaumont Police Department with 100% of work hours being dedicated to task force
duties or functions. The salary will be shown as an in-kind match based on actual figures.
Beaumont Police Investigators (1-4):
The BPD Investigators will conduct investigations of auto-related cases as assigned,
prepare and present completed cases to the District Attorney; identify and develop
suspects; recover stolen vehicles and auto-related property; assist with other cases
outside Beaumont but within Task Force jurisdiction; make recommendations to the
Supervisor on special projects based on identifiable trends; forward information on
suspects and trends; assist with special projects and operations; assist with 68A
inspections and inspections of salvage yards and repair shops when necessary; and,
complete other duties or assignments as directed.
Pursuant to Task Force goals and ABTPA expectations, as individually assigned,
investigators will also develop and present crime prevention and awareness programs;
conduct media interviews; disseminate public information on task force accomplishments
or cases; issue official press releases to media; email suspect BOLO reports inter-
departmentally; attend relevant neighborhood association or community-led meetings;
liaison with participating agencies; obtain and maintain crime statistics for coverage areas;
as appropriate, mail or email case update notices to crime victims; assist other task force
personnel with assigned duties including investigations, inspections, and back up;
maintain all surveillance equipment and assist with its use during investigations or covert
operations; cooperate with probation and parole offices to stay informed of the statuses of
known auto crime recidivists; coordinate and conduct inspections of salvage dealers and
repair shops within the scope of the task force jurisdiction; monitor local auctions where
insurance-totaled vehicles are sold; in conjunction with the Supervisor, organize covert
sting operations as needed to identify illegal activities by salvage dealers or repair shops;
coordinate and conduct VTR-68A inspections; complete seizure paperwork, organize
seized property inventory, prepare seized property for auction, and work closely with
personnel who are associated with the process; and, complete other assignments as
directed by the Supervisor or Commander.
Clothing allowance, clothing maintenance, and all fringe benefits will be cash-matched. All
BPD investigators will devote 100% of work hours toward auto-crime and grant-related
activities. Two (2) BPD salaries will be in-kind match and two (2) will be funded by
ABTPA. Only actual figures will be submitted.
https://abtpa.tamu.edu/Negotiation/PrintApplication.asp?AppID=1 12& 9/4/2019
City of Beaumont Grant Application Negotiation for Fiscal Year 2020 Page 7 of 25
Budget Narrative
Fringe: Fringe benefits include FICA, retirement withholding, and health insurance. City of
Beaumont withholds FICA - Med at rate of 1.45% (except a Sgt who was hired before
April 1, 1986). TMRS Retirement withholdings including agency contributions: City of
Beaumont (19.35% Rate). Total Fringe is 20.80%. Health Insurance is $13,800 per
employee. Only actual figures will be submitted.
*Note: the totals for fringe benefits as cash match are for six (6) Task Force members
whereas ABTPA only funds the salaries of three (3) Task Force members; therefore, at
first glance, the fringe totals may appear disproportionately high.
Overtime: Criminal behavior is unpredictable; consequently, so are overtime expenses. In
the majority of circumstances, task force personnel will flex hours to accommodate events
or unexpected incidents that require an extended period of work beyond what is
scheduled. However, upon occasion and within reason, overtime will be unavoidable due
to the complexity of an incident, the hour it originated, the inability to flex due to personnel
having already met the 40-hour limitation per week, or stipulations of a Collective
Bargaining Labor Contract. Overtime is unpredictable, so rounded estimates are provided
and, when necessary, it will be considered as part of cash match. Only actual figures will
be submitted.
Professional and Contract Services: The Investigators (PAPD, HCSO, JCSO) will lead
investigations of auto-related cases as assigned by each investigator's respective agency;
prepare and present completed cases to the District Attorney; identify and develop
suspects; recover stolen vehicles and auto-related property; make recommendations to
the Supervisor on special projects based on identifiable trends; forward information on
suspects and trends to the Supervisor; assist with special projects and operations; assist
with 68A inspections and inspections of salvage yards and repair shops when necessary;
and, complete other duties or assignments as directed. All contracted Task Force Officers
will assist on auto-related cases and operations within coverage jurisdiction.
HCSO investigator will be the primary VTR-68A inspector for the Task Force and the
salary will be fully funded by ABTPA.
JCSO and PAPD salaries will be primarily funded by ABTPA, both including an estimated
20% cash-match contribution. That is, both JCSO and PAPD salaries are expected to be
reimbursed 80%. Only actual figures will be submitted.
Fringe benefits include FICA, retirement withholding, and health insurance for all
contributing agencies. Workers Compensation and TEC figures for Jefferson County,
Hardin County, and the City of Port Arthur. Workers Comp and TEC are figured together
for Jefferson County at 5% whereas The City of Port Arthur is at 5% (WC) and 3.48%
(TEC) respectively. Hardin County figures WC at 1.47% and TEC at 0.08%. FICA is
withheld at a rate of 7.65%. Retirement withholdings including agency contributions are
taken at the following rates: Jefferson County (14.9%), City of Port Arthur (13.1%), and
Hardin County (13.62%). Health insurance costs also vary between agencies.
Participating agencies are expected to submit only actual figures.
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City of Beaumont Grant Application Negotiation for Fiscal Year 2020 Page 8 of 25
Budget Narrative
Travel: Annual TAVTI Conference / Board Meeting ($3875):
Estimated price per night is $165 per room. Three rooms for five nights is $2475 (3 x $165
x 5 = $2475). Based on current GSA for Waco, per diem cost is estimated at $56 per day
per person (56 x 5 x 5 attendees = $1400). Conference attendees would include
investigators, program manager, and program director who are all law enforcement and
funded or partially funded by the grant, cash-matched, or in-kind-matched.Only program
manager and program director would attend any board meeting.
ABTPA Workshop / Board Meetings ($936):
Estimated price per night is $190 per room. Budgeting for a potential of three separate
occasions. One room for three nights (3 x 190 = $570). Based on current GSA for Austin,
per diem cost is estimated at $61 per day per person (61 x 3 x 2 attendees = $366).
Attendees would include program manager and program director who are both law
enforcement personnel whose salaries are funded or partially funded by grant, cash-
match, or in-kind match.
Auto Theft Training ($3765):
Potential training for new investigator(s) or other relevant training for Task Force
members. Estimated price per night is $190 per room. One room for five nights (190 x 5 =
$950) and budgeting for potentially three training opportunities (3 x $950 = $2850). Per
diem estimate at $61 per person (61 x 5 x 3 attendees = $915). Attendees would include
any investigator potentially in need of training that is either funded directly, cash-matched,
or in-kind match of the grant. Only actual figures will be submitted if this line item is
utilized.
Unplanned Investigative or Administrative Travel ($1000):
During the course of any given year, unplanned meetings are scheduled or investigations
lead out-of-town and become an unfunded expense. If needed, only law enforcement
personnel listed on the ABTPA grant will utilize these funds for proper purposes. The
availability of these designated funds will prevent budget adjustments for unexpected
travel. However, only actual costs, if any, will be filed for reimbursement.
Supplies and Direct Operating Expenses (DOE): Office Lease ($52,650):
Lease includes two adjacent sections of the same building owned by the same lessor.
One section is for office space for investigators and garage space that includes a vehicle
lift for assisting with inspections and investigations. The second section is warehouse
space for storage of seized property pending court dispositions, recovered stolen
property, task force vehicles, and other task force property (tools, equipment, etc). Cost is
based on current payments of$4,387.50 per month.
Office, Field, & Operational Supplies ($11,100):
These funds are used to purchase standard office supplies such as printing paper, photo
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Budget Narrative
paper, storage media, toner, ink cartridges, presentation / binding services, pens,
letterhead, business cards, etc. It also covers field and operational supplies as needs
arise such as hand cleaner, paper towels, degreaser, paint, paint stripper, official weight
slips, small electronics, computer accessories, vehicle accessories, surveillance tools,
mechanical tools, vehicle sanding material, acid restoration materials, vehicle cleaning
and care, disposable gloves, logo attire, etc. This line item is intended as a readily
accessible fund for unexpected expenses to better assist task force without budget
adjustments. These are estimates, not allocations. Only actual costs will be submitted for
reimbursement.
Office Maintenance ($10):
Cost of cleaning and maintaining the office is based a city-wide contractual arrangement
by the City of Beaumont. This is an estimate. **Due to budget shortfalls, this line item has
been absorbed into the CID budget.
Auto Insurance for HCSO Vehicle ($700):
Hardin County is not self insured. Estimate of premium. Only actual cost will be submitted.
Office Utilities ($3500):
This is an estimate, not an allocation. Only actual expenses will be submitted for
reimbursement.
Office Phone & Data Service ($3000):
This expense includes the estimated cost for the multiple business lines (office phones
and internet service) and a designated secure data line for communication with city and
county computers. These are estimates not allocations. Only actual expenses will be
submitted for reimbursement. **Due to budget shortfalls, this line item has been reduced
and may total less than actual expenses. Only actual expenses up to agreed amount will
be submitted.
Public Awareness Advertising ($10.00):
Due to the priority of increasing personnel costs, the original funds for this sub-category
had to be removed. The line item remains as a placeholder in the event any surplus would
permit the expense to be revisited.
Bait and Tracking Air Time ($10):
*Due to budget shortfalls, this variable line item was made a placeholder for which the City
may not be reimbursed unless a surplus develops elsewhere during FY20. It appears this
line item has been absorbed by another city budget in the past.
The Task Force bait vehicle system will require monthly GPRS communication. The Task
Force also intends to operate a web-based camera system and tracker that each require
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Budget Narrative
air time. These are estimates, not allocations. Only actual costs will be submitted for
reimbursement.
Cell Phone Service ($1500):
****Due to budget shortfalls, this line item has been reduced and may total less than
actual expenses. A portion of actual expenses may be absorbed into other City budgets.
Only actual expenses up to agreed amount will be submitted.
Service cost based on reasonable monthly average allowance of$50 per month. There
are eight task force members, which would total $4800 annually ($400 per month).
Postage ($50):
Estimated cost of postal fees or delivery services.
Vehicle Lease ($14,400):
The vehicle lease is calculated at $600 per month based on a local dealer estimate for a
statewide leasing program to law enforcement agencies. It is also the ABTPA cap. The
Beaumont Police Department currently provides two vehicles for investigators. Due to one
being previously budgeted by BPD, its expense is listed as an in-kind match. The second
one was recently acquired to replace an ABTPA-purchased vehicle, so it will be submitted
for reimbursement.
Fuel, Oil, & Maintenance ($42,750):
Fuel costs are estimated based on 13,000 miles per year, 14 miles per gallon @ $2.25 per
gallon, totaling approximately $2100 per vehicle per year. Oil changes and other
maintenance costs are estimated at $2200 per vehicle per year to include expendables
such as tires, brakes, shocks, or other necessary repairs. Combining estimates result in
an average cost of$4300 per year multiplied by nine (9) vehicles totaling $38,700. The
$4300 shown for the one vehicle previously budgeted by BPD is listed as an in-kind match
whereas the remaining $34,400 is listed as a cash match. These estimates are not
allocated. Only actual costs will be submitted for reimbursement.
Revenue
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Indicate Source of Cash and In-Kind Matches for the proposed program.
Cash Match
Source of Cash Match
City of Beaumont Grantee $226,250
Hardin County Subgrantee $24,500
City of Port Arthur Subgrantee $55,582
Jefferson County Subgrantee $55,294
Total Cash Match $361,626
In-Kind Match
Source of In-Kind Match
City of Beaumont Grantee $262,205.00
Total In-Kind Match $262,205.00
Statistics to Support Grant Problem Statement
Use UCR data 2016 2017 2018
Larceny from a motor vehicle 2107 2333 1879
Larceny from a motor vehicle - 290 158 184
Parts
Jurisdictions included in totals Statistics a combination of Task Force and
Jurisdiction
Theft of a motor vehicle 916 964 915
Recoveries of Motor Vehicles 521 721 717
Jurisdictions included in totals Statistics a combination of Task Force and
Jurisdiction
Provide any additional information or limitations about the data provide above
Application Narrative
Grant Introduction (Executive Summary)
1 .1 Briefly describe the organization and program operation. Provide a high level summary
to the intent of the application and how it will affect the local community. (500 words or
less)
Since 1993, the Southeast Texas Auto Theft Task Force has continued to provide a
multi-agency, multi jurisdictional effort to reduce auto-related crimes within Jefferson,
Orange, Hardin, and Jasper Counties. According to the most recent U.S. Census
estimates in 2018, the counties have a combined population of over 431,000 folks with
nearly 60% residing in Jefferson County. The Task Force is staffed by sworn
personnel from Beaumont Police Department, Port Arthur Police Department,
Jefferson County Sheriff's Office, and Hardin County Sheriff's Office.
According to TXDOT, there were about 397,000 vehicles registered within our four-
county coverage area in 2018. Corresponding to the population, more than half were
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in Jefferson County, which is primarily urban and suburban areas. Orange County is
mostly suburban and rural areas whereas Jasper and Hardin Counties are markedly
more rural and more heavily wooded.
The Southeast Texas Auto Theft Task Force has been actively combating auto thefts
for about 26 years. Through thorough investigations, development of suspects, crime
prevention awareness and education, combined with surveillance, covert patrol, bait
vehicle operations, and inspections of salvage and repair businesses, Task Force
personnel have done their best to positively impact our communities by facilitating a
reduction in the occurrences of auto-related crimes. Despite these efforts, auto-related
crimes continue to be a major problem with a significantly negative economic impact.
Within the four county project area, there were still over 900 vehicles stolen and nearly
1900 vehicles burglarized in 2018.
Our coverage area denotes being in the top 20 locations where this grant is needed
for both auto burglaries and auto thefts.
Grant Problem Statement
2.1 Provide an assessment of the motor vehicle burglary (including theft of parts) problem
in the coverage area of this application.
It seems that offenses involving auto-related burglaries and thefts are occurring
randomly at a steady pace without any identifiable trends. While window-shattering still
occurs in large numbers due to visible valuables, the most prevalent method of
operation is simply pulling on handles of unlocked doors with little to no suspect
evidence left behind. In Beaumont, 89% of the guns stolen in auto burglaries were
from unlocked cars (2018). When firearms and credit cards are stolen, there is a ripple
effect that includes a myriad of additional crimes against both persons and property.
Solving these crimes has become more challenging, forcing us to rely even more on a
vigilant public, proactive patrolling, video surveillance, and bait operations.
Offenders are becoming more creative, organized, evasive, and brazenly violent in
their predatory theft activities ('jugging') when victims are stalked and followed to or
from banks or after instances of large purchases at retail establishments. Whether it is
due to the fluid circumstances at the time of the offense or to the impromptu
impatience of the offender, what used to be considered only a property crime has
increasingly evolved into aggravated robberies and even murder. We know statistically
that many guns are stolen from vehicles and more suspects are being arrested in
possession of guns. Consequently, auto burglars should no longer perceived in the
vein of harmless, vehicular pickpockets. in 2019, a Beaumont citizen was murdered by
an auto burglar that he confronted. Although these offenses appear to have no
pattern, there is an occasional, albeit unpredictable, ebb and flow to auto burglaries,
leaving investigators to wonder what determines it. We may never know but wondering
is the first step. Are brief pauses uniquely applied to a few recidivists who are
temporarily incarcerated for unrelated crimes? Are we dealing with an increase in
juvenile offenders who operate around school schedules? Are offenses just random
crimes of opportunity? Do some offenders plan when, where, and what to target in
advance or cruise aimlessly? We suspect the answer is yes to all, and when suspect
interviews are productive, information obtained indicates such, which begs the bigger
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question of how we determine how to combat all of these realities the best we can.
The "cause"and "source"of crime are obviously the same: criminal behavior. Plain
and simple. Any statements that claim to know how to eradicate criminal behavior in a
free society are at best, mere guesses, but more likely deceptive, disingenuous, or
ignorant. If there were solutions to individual criminal choices, it would have been
initiated millennia ago and we wouldn't be facing recurring issues, but people are
people. A big part of a perceivable, partial solution still falls on the general public
heeding our advice to simply lock their cars and remove (or at least hide) their
valuables thereby reducing opportunities for criminals. Citizens have a false sense of
security within these "mobile offices"or "homes away from home"and often leave
valuables, including firearms, within their vehicles when unoccupied, which
compounds the problem.
The pervasive problem is further worsened by an apparent disinterest in the
aggressive prosecution of misdemeanor auto burglaries. However, even when we
manage to file felonies, we find the system failing its citizenry. For example, we
recently (2019) filed four felonious Theft of Firearm cases (from auto burglaries) on a
problematic recidivist to which the DA responded by offering a plea 2 years of
probation. As expected, once released, the defendant continued his crimes in two of
our covered counties. Our efforts to communicate persuasively with local District
Attorney Offices are re-doubled, but it can be foreseen that the possible inclusion of a
prosecutorial element in a future grant may reap rewards. Unfortunately, the timing for
FY2020 is not right for such a modification as we struggle to keep our manpower.
Compounding the issues, for reasons that vary from cultural decay, stress
management, financial self-preservation, among others, people are leaving the police
profession, which trickles down to manpower issues within Task Forces as well.
Keeping and/or replacing personnel or vehicles in a timely manner has proven difficult.
Adding personnel seems nearly impossible. With manpower difficulties, the sheer
volume of case-work and law enforcement duties makes it difficult to proactively
address problems with different or creative approaches.
Our three-year average for motor vehicle burglaries (including theft of parts) was in the
top twenty in Texas.
2.2 Provide an assessment of the motor vehicle theft problem in the coverage area of this
application
Overall, the Southeast Texas Auto Theft Task Force has experienced steady declines
in auto thefts since its 1993 inception when the Beaumont area had hit a national high
of nearly 2800 in 1992. In contrast to the astronomical 1992, we are pleased to
maintain these general declines in Jefferson County due to better public awareness,
law enforcement, and manufacturer improvements. With 1992's threshold so high, it'd
be easy to celebrate so-called declines by never reaching that ceiling again, but even
so, we are dissatisfied and we aim to further build on these successes with lower
reductions over the longer term. Despite our ongoing efforts throughout our coverage
area, we see an inexplicable, unpredictable rollercoaster of stats where offenses
spiked in 2017 (964) and then returned to a 2016 level in 2018 (915). Neither statistic
is acceptable nor what we consider "low"at all. Our three-year average for motor
vehicle thefts was in the top twenty of the state.
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Nowadays, vehicles cost more than a house did several decades ago. The investment
in vehicles is ever-increasing and therefore, the auto thefts have an ever-increasing
impact on insurance premiums and the local economy.
Auto thefts are often a prerequisite to additional crimes and serve as getaway vehicles
to help mask suspect identities during additional criminal activity. Autos are still targets
for the more violent robberies (car jacking).
Unfortunately many vehicles are not recovered, but when they are, the location is
often outside the jurisdiction of where the vehicles were originally stolen. This fact, in
itself, is reason enough to assist neighboring agencies and to collaborate in efforts to
linking recovery locations to possible suspects and/or larger organized crime
operations.
2.3 Describe the geographical target area intended for this application. Include information
about the taskforce governing and command structure. Include a description of the
coverage area(s) and the nature of support and agreements supporting this
application.
The geographical target area is Jefferson, Orange, Hardin, and Jasper Counties,
which includes all the municipalities therein. Beaumont Police Department contributes
the lion's share of manpower with four investigators, one sergeant as task force
supervisor, and one lieutenant as task force commander. The majority of the Jefferson
County region, including Beaumont and Port Arthur, are primarily urban and suburban.
In contrast, Hardin and Jasper Counties are mostly rural whereas Orange County is
seemingly more a mixture of both Jefferson and Hardin counties. The Jefferson
County Sheriff's Office, Hardin County Sheriff's Office, and the Port Arthur Police
Department contribute one investigator each. Each contributing agency head, whether
City Manager or County Judge, signs the ABTPA inter-local contract as required along
with cooperative working agreements. The Program Director serves as liaison to the
participating agencies. District Attorneys in coverage areas also sign contract on how
to regulate the distribution of seized property and monies.
2.4 Will the program described in the application cover the community(ies) at large or will
all or any part of this program be directed to serve a specific target population? If No
or Both, please describe the problem supporting the need for a special target
population.
Yes - the program will cover the communities at large.
Grant Goals and Activities
There are two parts to this section: 1) Functions of Proposed Program and Goals
Strategies and Activities (GSA). In the following boxes, describe the functions of the
proposed program and then complete a fillable form called GSA.
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ABTPA programs must completely describe the functions they will perform in
implementing the program. If Awarded, funds expended towards activities not described in
this section will result in the reimbursement being denied.
Part 1
3.1 Functions of the Proposed Program Related to Burglary of a Motor Vehicle
The Southeast Texas Auto Theft Task Force will employ multiple Objectives,
Approaches and Actions to reduce the incidence of Burglary of a Motor Vehicle and
Theft From a Motor Vehicle in a comprehensive program to confront and reduce the
problem.
Objective: Reduce the incidence of Burglary of a Motor Vehicle and Theft From a
Vehicle
Approaches: - Identify and Target Offenders and Prolific Offenders - Collaborate with
Law Enforcement Agencies and other Organizations - Community Crime Prevention
Campaign
Actions: Identify and target Offenders and Prolific Offenders: Offenders in motor
vehicle burglary and theft from a motor vehicle will be identified through intelligence
gained from arrests, informants, other law enforcement agencies, surveillance
observations, bait vehicle operations, repair shop inspections, salvage yard
inspections, metal recycler inspections, as well as parts resale location inspections.
The offenders would be the target of investigations based on the method of the crime,
types of vehicles burglarized, property taken, geographical location of the crimes and
any information or evidence pointing to or linking them to the crime(s). The use of
covert operations will be employed to target burglary of a motor vehicle offenders,
such as, buys of stolen property from auto burglaries and predatory theft ('jugger') bait
operations, to identify and determine if there is an organized criminal enterprise
involved.
Collaborate with other law enforcement agencies and other organizations: Collaborate
with law enforcement agencies in and out of the project area, to determine crime
trends, patterns, suspected offenders and recover stolen property, through intelligence
sharing. Assist other agencies with auto crime cases, which involve Burglary of a
Motor Vehicle or Theft of Property or Parts from a Motor Vehicle. This collaboration
will be critical in determining if the crimes are being committed by an organized ring, if
it is one individual or merely a crime of opportunity. The collaboration would include
the District Attorney's Offices in the jurisdictions affected, in order to help them
understand the scope and importance of the crime(s) and provide any additional
information that might be needed to properly prosecute the offender(s) for maximum
result.
3.2 Functions of the Proposed Program Related to Theft of a Motor Vehicle
The Southeast Texas Auto Theft Task Force will employ multiple Objectives,
Approaches and Actions to reduce the incidence of Motor Vehicle Theft in a
comprehensive program to confront and reduce the problem.
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Objective: Reduce the Incidence of Motor Vehicle Theft
Approaches: - Identify and Target Offenders and Prolific Offenders - Collaborate with
Law Enforcement Agencies and other Organizations - Community Crime Prevention
Campaign
Actions: Identify and target Offenders and Prolific Offenders: Offenders involved in
motor vehicle theft will be identified through intelligence gained from arrests,
informants, other law enforcement agencies, surveillance observations, bait vehicle
operations, use of the LPR system, repair shop inspections, used car dealership
inspections, salvage yard inspections, metal recycler inspections, as well as parts
resale location inspections. The offenders would be the target of investigations based
on the method of the crime, types of vehicles stolen, other property taken,
geographical location of the crimes and any information or evidence pointing to or
linking them to the crime(s). The utilization of covert operations, such as surveillance
of offenders and buys of stolen vehicles and/or parts to determine the origin and assist
in the identification of chop shops.
Collaborate with other law enforcement agencies and other organizations: Collaborate
with law enforcement agencies in and out of the project area, to determine crime
trends, patterns, suspected offenders and recover stolen vehicles and other property,
through intelligence sharing. Assist other agencies with auto crime cases, which
involve Theft of a Motor Vehicle, Theft of Property or Parts from a Motor Vehicle. This
collaboration will be critical in determining if the crimes are being committed by an
organized ring, if it is one individual, or merely a crime of opportunity. The
collaboration would include the District Attorney's Offices in the jurisdictions affected,
in order to help them understand the scope and importance of the crime(s), and
provide any additional information that might be needed to properly prosecute the
offender(s) for maximum result. The collaboration would also include working with
NICB and insurance companies on insurance fraud cases, cargo thefts, and gray
market vehicles. It would also entail working with the Texas Department of Motor
Vehicles and local tax offices on fraudulent titles, and conducting 68A inspections, to
determine if vehicles are stolen.
3.3 Functions of the Proposed Program Related to Motor Vehicle Burglary and Theft
Prevention
The Southeast Texas Auto Theft Task Force will employ multiple Objectives,
Approaches and Actions to reduce the incidence of Burglary of a Motor Vehicle and
Theft of a Motor vehicle in a comprehensive Crime Prevention Campaign to inform the
community of methods and practices to avoid being a victim of auto crimes, coupled
with educational presentations to civilian groups and law enforcement agencies to
bring the issue to the forefront, in order to reduce the occurrence and increase the
clearance of auto crimes cases.
Objective: Reduce the incidence of Motor Vehicle Theft through Community Crime
Prevention Campaign and Education
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Approaches: - Administer Community Educational Presentations -Administer Law
Enforcement Educational Presentations - Utilize Local Media Outlets to Propagate
Community Recognition of Auto Crimes and Prevention
Actions:
Administer Community Educational Presentations:
Educational Presentations will be conducted for civilian groups and civic organizations
to promote and educate the civilian population of the seriousness of auto crimes. This
opportunity will be used to inform the community on methods and practices of how to
avoid becoming a victim of an auto crime. Things such as, but no limited to, not
leaving your vehicle unattended with it running or simply with the keys in it. Instruction
on planning ahead for multiple stop trips, such as putting things in a secure place that
cannot be seen from outside the vehicle before arriving at a destination, so that they
are not seen hiding their valuables. Being sure that they don't leave anything in plain
view and explain the most frequent items taken in auto burglaries. Instruct them on
being aware of their surroundings and paying attention to where they park their
vehicles and who might be watching them.
Administer Law Enforcement Educational Presentations:
Educational presentations will be conducted for law enforcement agencies to inform
officers on basic auto crime investigations. These presentations would be to inform the
officers of trends pertaining to auto theft, including types of vehicles, organized rings
involved in auto theft, identifying signs and evidence of auto theft, insurance fraud
cases, fraudulent titles and utilizing the Southeast Texas Auto Theft Task Force as a
resource. This opportunity would be used as a tool to build a rapport with other
agencies and build the foundation for a good working relationship and open exchange
for intelligence sharing.
Utilize Local Media Outlets to Propagate Community Recognition of Auto Crimes and
Prevention:
Local Media Outlets will be used to disseminate information to the public, via
television, radio, news publications and other local publications. Interviews and
appearances at local events, civic organization meetings, as well as Neighborhood
Association meetings would be used at opportunities to disseminate information and
stress the importance of preventing auto crimes, placing emphasis of the dangers to
the community of these types of crimes. Auto burglaries are frequently where criminals
gain access to weapons, personal information which could lead to identity theft, as
well as keys to personal spaces and/or the vehicle, stressing the fact that a simple
auto burglary could arm a criminal and give them access to personal information
and/or your home. Economic impact will be addressed as well conveying the fact that
not only is there an immediate monetary loss, but insurance rates are affected as well,
which affects everyone in the state. Each participating agency's Public Relations
personnel and Social Media will be utilized to expand circulation of the prevention
information.
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Community Crime Prevention Campaign:
Crime prevention efforts will be concentrated on educating the community in practices
which would help them avoid becoming a victim of auto crimes. This would be
accomplished by using social media outlets, local television and radio interviews,
public service announcements, press releases, free advertisements in local outlets,
operating vehicle displays, trade shows and community events and educational
presentations for citizens through the Citizens Police Academy, Neighborhood
Association meetings and civic organizations. There will also be parking lot checks,
during which the TFO's will look at vehicles and determine if the vehicle is more or less
likely to be a victim of an auto burglary due to items being left in the vehicle, or it being
left unlocked. Mock citations, noting a passing or failing grade, would be left on the
vehicle in order to make the citizen aware of the grade, would be left on the vehicle in
order to make the citizen aware of the potential of becoming a crime victim.
ABTPA Task Forces are required to collaborate across judicial boundaries and to develop
regional strategies to implement funded activities. Describe how the applicant staff and
jurisdiction will coordinate with other agencies and jurisdictions in the implementation of
this program.
3.4 Collaboration Effort
Objective: Form Working Relationships with other Jurisdictions Pertaining to Burglary
of a Motor Vehicle and Motor Vehicle Theft
Approaches: - Collaborate with other Law Enforcement Agencies - Collaborate with
other Judicial Agencies - Collaborate with other State Agencies
Actions: Collaborate with other Law Enforcement Agencies The Southeast Texas Auto
Theft Task Force has established long lasting working relationships with all local law
enforcement agencies and through the affiliation with the ABTPA has those same
relationships with other Task Forces throughout the state, over the last 26 plus years
as an ABTPA funded task force. The reputation of the Southeast Texas Auto Theft
Task Force is known to be one of competence, dedication and cooperativeness with
all agencies in Texas as well as with agencies in many other states. Intelligence
sharing, outside agency assistance and service to the program area are the backbone
of the working relationships that have been formed. The Southeast Texas Auto Theft
Task Force will continue to work with and share intelligence with agencies in and out
of the program coverage area.
Collaborate with other Judicial Agencies The Southeast Texas Auto Theft Task force
has long established relationships with all four of the District Attorney's Offices in the
program coverage area. These relationships have been cooperative and focused on
the prosecution of criminals in all four jurisdictions. These relationships include
collaborative efforts on numerous cases involving some Organized Criminal
Enterprises and some individuals. This will continue in the future due to the common
interest of reducing auto crimes.
Collaborate with other State Agencies: The Southeast Texas Auto Theft Task Force
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will collaborate with the TXDMV and Local Tax Offices on ensuring that stolen vehicles
are not registered. This will be achieved by the working with both entities in the
matters of Fraudulent Titles and identification of motor vehicles. 68A inspections will
also be conducted on vehicles deemed unregistered or questionable, as required by
TXDMV.
3.5 Functions of the proposed program for other motor vehicle crimes investigations
related to motor vehicle burglary or theft such as motor vehicle fraud related crime,
insurance fraud, preventing stolen vehicles from entering Mexico, bridge/port crime,
cartel or organized criminal enterprises etc...
Functions of the proposed program for other motor vehicle crimes investigations
related to motor vehicle burglary or theft such as motor vehicle fraud related crime,
insurance fraud, preventing stolen vehicles from entering Mexico, bridge/port crime,
cartel or organized criminal enterprises etc...
Part II
Goals, Strategies, and Activities
Select Goals, Strategies, and Activity Targets for the proposed program.
Click on the link above and select the method by which statutory measures will be
collected. Law Enforcement programs must also estimate targets for the ABTPA
predetermined activities. The ABTPA board has determined that grants programs must
document specific activities that are appropriate under each of the three goals. Applicants
are allowed to write a limited number of user defined activities.
ID Activity Measure Target
Mandatory Motor Vehicle Theft Measures Required for all Grantees.
1.1.15 Increase the recovery rate of Report the number of vehicles Mandatory.
stolen motor vehicles recovered Reporting
for Task
Force Only
1.1.16 Increase the clearance rate of Report the number of motor vehicle Mandatory.
motor vehicle thefts theft cases cleared Reporting
for Task
Force Only
1.1.17 Increase the number of Report the number of persons Mandatory.
persons arrested for motor arrested for motor vehicle theft Reporting
vehicle theft for Task
Force Only
Mandatory Burglary of a Motor Vehicle Measures Required for all Grantees
2.1.12 Increase the clearance rate of Report the number of burglary cases Mandatory.
motor vehicle burglaries cleared Reporting
for Task
Force Only
2.1 .13
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ID Activity Measure Target
Increase the number of Report the number of persons Mandatory.
persons arrested for motor arrested for burglary Reporting
vehicle burglary for Task
Force Only
Measures for Grantees. Add Target values for those that you will measure.
1 Goal 1: Reduce the Incidence of Motor Vehicle Theft through Enforcement
Strategies
1.1 Strategy 1: Conduct Activities that Result in the Arrest, Clearance, and
Recoveries of Motor Vehicle Theft
1.1.1 Identify groups of auto theft Number of groups identified 5
offenders through intelligence
gathering, crime analysis and
the use of informants
1.1.2 Identify and document/record Number identified/documented 5
prolific motor vehicle theft offenders
offenders [Prolific is defined as
"linked to MVT offenses three
or more times"]
1.1.3 Collaborate with the District Report the total number of cases 20
Attorneys' offices regarding where LEOs collaborated with
sentencing, case packets or prosecutors
addressing repeat offenders
1.1.5 Conduct inspections of local Number of businesses inspected 60
businesses related to vehicle
enterprise (transportation code
or occupation code authorized
companies such as salvage
yard, repair shop, parts
recycling center, used car
dealership, salvage rebuilder,
title service company, other).
(see 1.3 for number of vehicles
inspected in these businesses)
1.1.6 Conduct bait vehicle operations Number of bait vehicle deployments 12
that target motor vehicle theft
offenders
1.1.8 Deploy license plate readers Number of times LPR deployed 12
(LPR)
1.1.9 Respond to license plate Number of times investigators
reader (LPR) alert notifications responded to LPR alert notifications
1.1.12 Conduct covert operations Number of covert operations 2
targeting motor vehicle theft
offenders
1.1.13 Conduct warrant "round-up" Number of operations
operations targeting auto
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ID Activity Measure Target
crimes offenders, including
those wanted for motor vehicle
thefts, vehicle burglaries and
the theft of vehicle parts
1.2 Strategy 2: Conduct Collaborative Efforts that Result In Reduction of
Incidents of Motor Vehicle Theft
1.2.1 Provide Agency Assists Number of agency assists 120
1.2.2 Collaborate with other units or Number of times collaborated within 100
divisions (i.e. homicide, vice, departments or SOs participating in
narcotics, etc.) where a motor taskforce
vehicle was used in the
commission of the crime
(includes identification of
vehicle).
1.2.3 Collaborate with LE agencies Number of times collaborated with 80
and other organizations that coverage area agencies or other law
assist in the reduction of motor enforcement agencies
vehicle thefts
1.2.4 Collaborate on investigations Number of cases investigated 50
regarding stolen parts and
other property
1.2.5 Conduct intelligence Number of intelligence meetings 12
information-sharing attended
1.2.6 Conduct intelligence Crime analysis bulletins 12
information-sharing disseminated
1.3 Strategy 3: Prevent and Reduce the Incidence of Motor Vehicle Related
Fraud Activities
1.3.1 Collaborate with agencies Number of collaborations 2
relating to investigation and
enforcement of vehicle
insurance fraud
1.3.2 Conduct 68(A) inspections (for Number of vehicles inspected to 400
TxDMV assignment or complete a serialized 68A inspection
reassignment of VIN) form per TxDMV (VIN assignment,
reassignment, bonded title)
1.3.3 Conduct VIN verification Number of vehicles inspected
inspections. (All other reasons
except bridge or port)
1.3.4 Coordinate with TxDMV/Tax Number of collaborations related to 12
Offices relating to investigation MVT
and enforcement of fraudulent
titles and registration of stolen
vehicles
2 Goal 2: Reduce the Incidence of Theft from Motor Vehicles through
Enforcement Strategies
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ID Activity Measure Target
2.1 Strategy 1: Conduct Activities that Result in the Arrest, Clearance, and
Recoveries of Burglary of Motor Vehicles and Theft of Vehicle Parts and
Accessories
2.1.1 Conduct bait vehicle operations Number of bait vehicle burglary 12
that target vehicle burglary deployments
offenders
2.1.2 Identify "prolific BMV offenders" Number of offenders identified 5
through informants and
intelligence [Prolific is defined
as "linked to BMV and theft of
vehicle parts and accessories
offenses three or more times"]
2.1.3 Collaborate with the District Report the total number of cases 10
Attorneys' offices regarding where LEOs collaborated with
sentencing, case packets or prosecutors
addressing repeat offenders
2.1.4 Conduct inspections of local Number of businesses inspected 20
businesses related to vehicle (see Goal 5 for number and value of
enterprise (transportation code parts recovered)
or occupation code authorized
companies such as salvage
yard, repair shop, parts
recycling center, used car
dealership, salvage rebuilder,
title service company, other).
2.1.5 Conduct warrant "round-up" Number of"round up" operations
operations targeting auto
crimes offenders, including
those wanted for motor vehicle
thefts, vehicle burglaries and
the theft of vehicle parts
2.1.7 BMV related cases presented Report the total number of BMV 10
to prosecutor related cases presented to
prosecutor(s) where there was an
incidence of theft from motor
vehicles (includes criminal
complaints for BMV, Theft, theft of
parts or other cases directly tied to
ABTPA statute of motor vehicle
burglary and economic motor
vehicle theft as defined in ABTPA
statute)
2.2 Strategy 2: Conduct Collaborative Efforts that Result in the Reduction of
Incidents of Theft From a Motor Vehicle
2.2.1 Provide Agency Assists Number of agency assists 120
2.2.2 20
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ID Activity Measure Target
Collaborate with other units or Number of times collaborated within
divisions (i.e. homicide, vice, departments or SOs participating in
narcotics, etc.) where a motor taskforce
vehicle was used in the
commission of the crime
(includes identification of
vehicle).
2.2.3 Collaborate with LE agencies Number of times collaborated with 120
and other organizations that coverage area agencies or other law
assist in the reduction of thefts enforcement agencies.
from a motor vehicle
2.2.4 Investigate cases regarding Number of cases investigated 120
stolen parts and other property
3 Goal 3: Educate/Train Citizens and Qualified Personnel in Detection and
Prevention of Motor Vehicle Theft, Burglary of Motor Vehicles and Theft of
Vehicle Parts and Accessories
3.1 Strategy 1: Conduct Public Awareness Related Activities Used to Educate
Citizens
3.1.1 Conduct educational outreach Number of outreaches 12
events (include trade show,
exhibits, booths at community
events, vehicle displays,
brochures, etc.)
3.1.2 Conduct educational Number of presentations 5
presentations to citizens
3.1.4 Conduct vehicle identification Number of etching events
number (VIN) etchings
3.1.5 Purchase advertisements in Number of advertisements 24
local outlets purchased
3.1.6 Conduct vehicle report card Number report cards issued 100
initiatives.
3.1.7 Utilize social media outlets Number of postings in social media 50
(FaceBook, Twitter, lnstagram, outlets
etc.)
3.1.8 Deploy outdoor public Number of deployments per month 12
notification signage (if sign remains several months,
count as 1 deployment per month)
3.1 .10 Conduct media outreach, Number of outreaches
including, public service
announcements, press
releases, and interviews
3.2 Strategy 2: Conduct Law Enforcement Training Activities to Educate Officers
on Recognition and Apprehension of Stolen Vehicles and Property
3.2.1 Conduct law enforcement Number of classes 2
training (TCOLE)
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ID Activity Measure Target
3.2.2 Conduct law enforcement Number of participants
training (TCOLE)
3.2.3 Conduct vehicle crimes Number of classes
presentations to law
enforcement agencies (non
TCOLE)
3.2.4 Conduct vehicle crimes Number of participants
presentations to law
enforcement agencies (non
TCOLE)
Grant Evaluation
4.1 Describe the method and practice of evaluating the program activities. Including
management and staff participation and systems (forms and software) used to ensure
reliable and accurate data is collected and reported.
The local evaluation process establishes accountability and measurement of progress
through collection of data and information throughout the chain of command.
Investigators are required to keep activity logs and submit monthly reports to the
Program Manager. The Task Force Supervisor reviews cases and monitors the
activities of investigators. The Program Director oversees the entire operation,
including the field supervisor, and maintains records of activity and spending. He
works closely with the Beaumont CFO's grant coordinator and reports as necessary to
the department heads of the participating agencies to discuss progress and/or
problems.
UCR data for all agencies within the project area will be closely monitored to
determine the overall impact of Task Force efforts. Personal activity logs and specific
reports will be maintained to log progress on stated objectives. These include
information detailing such things as the number of bait operations, inspections and
public awareness initiatives performed. They will also record other items like arrests
made, cases filed and vehicles recovered.
Progress of the program will be evaluated monthly. Each investigator will complete a
monthly report based on ABTPA reporting categories and the specific objectives of
this grant. Each report will be accompanied by documentation supporting the
information given. The Project Manager will then compile that information into the
quarterly Progress Reports that are forwarded to ABTPA.
4.2 Provide suggested measures that your think would better reflect the law enforcement
or prevention work that your grant will perform. If the suggested measure fits into one
of the goals 1-3 in the goals list above please indicate. If the suggested measure is a
new kind of goal please suggest what best fits your measure.
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City of Beaumont Grant Application Negotiation for Fiscal Year 2020 Page 25 of 25
Current Documents in folder
Grant Review and Negotiation Document.pdf (8/1/2019 4:32:08 PM)
Resolution.pdf (6/5/2019 9:31:22 AM)
Certifications
The certifying official is the authorized official, Kyle Hayes, City Manager.
By submitting this application I certify that I have been designated by my jurisdiction as the
authorized official to accept the terms and conditions of the grant. The statements herein
are true, complete, and accurate to the best of my knowledge. I am aware that any false,
fictitious, or fraudulent statements or claims may subject me to criminal, civil, or
administrative penalties.
By submitting this application I certify that my jurisdiction agrees to comply with all terms
and conditions if the grant is awarded and accepted. I further certify that my jurisdiction will
comply with all applicable state and federal laws, rules and regulations in the application,
acceptance, administration and operation of this grant.
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