The URL can be used to link to this page

Home My WebLink AboutPR 21079: RECONSTRUCTION OF 15TH STREET FORM VERA DRIVE TO MAIN AVENUE City of A�h.A ` Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 30,2019 To: The Honorable Mayor and City Council Through: Ron Burton, Interim City Manager From: Alberto Elefano, P.E., Public Works Director RE: P.R. 21079—Reconstruction of 15th Street from Vera Drive to Main Avenue Project No. ST1PO4: Change Order No. 2 to decrease original contract amount. Introduction: The intent of this Agenda Item is to authorize the City Manager to accept Change Order No. 2 which decreases the contract amount by $8,845.80 to the new contract amount of$280,504.90 for the Reconstruction of 15th Street from Vera Drive to Main Avenue Project. Background: Excavation & Construction, LLC of Port Arthur, Texas was awarded the project for the Reconstruction of 15t Street from Vera Drive to Main Avenue. Change Order No. 2 has been submitted adjusting bid items and decreasing the contract amount by$8,845.80 from the original contract amount of$289,350.70 to the new contract amount of$280,504.90. Budget Impact: Change Order No. 2 impacts funds in the Capital Improvement Account for the Street Maintenance and Repair, Account No. 307-1601-591.86-00. Project No. ST1PO4. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 21079 with Excavation & Construction, LLC of Port Arthur, Texas authorizing the City Manager to execute Change Order No. 2 decreasing the contract amount by $8,845.80 to the new contract amount of $280,504.90. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No. 21079 09/30/2019 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT CHANGE ORDER NO. 2 THAT ADJUSTS BID QUANTITIES AND DECREASES THE CONTRACT AMOUNT BY $8,845.80 BETWEEN THE CITY OF PORT ARTHUR AND EXCAVATION & CONSTRUCTION OF PORT ARTHUR, TEXAS FOR THE RECONSTRUCTION OF 15TH STREET PROJECT FROM VERA DRIVE TO MAIN AVENUE. CHANGE ORDER NO. 2 IMPACTS FUNDS IN THE CAPITAL IMPROVEMENT ACCOUNT FOR STREET MAINTENANCE AND REPAIR, ACCOUNT NO. 307- 1601-591.86-00. PROJECT NO. ST1PO4. WHEREAS, pursuant to Resolution No. 19-038, the City of Port Arthur City Council awarded a contract for the Reconstruction of 15th Street from Vera Drive to Main Avenue with a projected budgetary impact of $289,350.70 and a term of 150 calendar days; and, WHEREAS, pursuant to resolution 19-340, City Council approved Change Order No. 1 submitted by Excavation & Construction, LLC of Port Arthur, Texas to extend the original contract time by 27 calendar days to 177 calendar days to the new completion date of August 21, 2019; and WHEREAS, proposed Change Order No. 2 is submitted to the contract by Excavation & Construction, LLC of Port Arthur, Texas that adjusts bid quantities and removes bid items not utilized thereby decreasing the contract amount by $8,845.80 from the original contract amount of $289,350.70 to the new contract amount of $280,504.90, attached hereto as Exhibit A; and, WHEREAS, approval of Change Order No. 2 is herein deemed an appropriate action; now, therefore, PR No.21079 09/30/2019 mje Page 2 of 3 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 2 is herein approved and the City Manager is authorized to execute said Change Order No. 2 to the contract between the City of Port Arthur and Excavation & Construction of Port Arthur, Texas; and THAT, Change Order No. 2, submitted by Excavation & Construction, LLC of Port Arthur, Texas will decrease the contract amount by $8.845.80 from the original contract amount of $289,350.70 to the new contract amount of $280,504.90; and, THAT, a copy of the caption of this Resolution No. be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2019 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman "Bill" Bartie Mayor Attest: Sherri Bellard City Secretary PR No.21079 09/30/2019 mje Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: iiIpI A. 1160 •-f Val---or ize • Ron Burton City • orn-, Interim City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance Alberto Elefano, P.E. Director of Public Works (=)4(4, Lie „lr Clifton Williams, CPPB Purchasing Manager EXHIBIT A IIIL / CRAW ARCENEAUX WILSON&COLE engineering I surveying I olonning CHANGE ORDER NO. 2 DATE: August 27, 2019 JOB NO. CPA-960 AGREEMENT DATE: February 5, 2019 NAME OF PROJECT: RECONSTRUCTION OF 15TH STREET FROM VERA DRIVE TO MAIN AVENUE OWNER: CITY of PORT ARTHUR CONTRACTOR: EXCAVATION & CONSTRUCTION, LLC. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Adjust Quantity in the following Bid Items: a. Increase the following Bid Items: i. Bid Item No. 0340-0001 HMA Ty-D (2")(Driving Surface) $ 552.00 4 SY x$138.00/SY ii. Bid Item No. 0360-0001 Concrete Pavement(Class P)(6") $ 1,048.80 19 SY x$55.20/SY iii. Bid Item No. 0531-6001 Concrete Sidewalks $ 96.60 2 SY x$48.30/SY b. Decrease the following Bid Items: i. Bid Item No. 0420-0001 Concrete Ditch Liner(5") $ (3,034.85) -29 SY x$104.65/SY ii. Bid Item No. 0464-6003 RC Pipe(Class III)(18") $ (736.00) -10 LF x$73.60/LF iii. Bid Item No. 0464-6005 RC Pipe(Class III)(24") $ (558.90) -6 LF x$93.15/LF Iftm amic CHANGE ORDER NO. 2 August 27, 2019 +11" Job No. CPA-960 ARCENEAUX WILSON&COLE engineering I surveying I planning iv. Bid Item No. 0496-6007 Remove STR (Pipe) $ (138.00) -12 LF x$11.50/LF v. Bid Item No. 0530-6004 Driveways (Conc) $ (2,125.20) -44 SY x $48.30/SY vi. Bid Item No. 0644-0002 Relocate/Replace Signs $ (2,380.50) -3 EA x$793.50/EA vii. Supplemental Bid Item No. 0132-6002 Embankment $ (1,569.75) -65 CY x$24.15/CY SUBTOTAL $ (8,845.80) 2 of 3 CHANGE ORDER NO. 2 August 27, 2019 ' \. Job No.. CPA-960 AW ARCENEAUX WILSON&COLE engineering I surveying I Planning CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $289,350.70 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $289,350.70 The CONTRACT PRICE due to this CHANGE ORDER will be {inc-reased] [decreased] by: $8,845.80 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 280,504.90 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 150 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 177 Calendar Days CURRENT DATE OF COMPLETION: August 21, 2019 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days The New DATE OF COMPLETION: August 21, 2019 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: 61^C-ie2C/C ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER] EXCAVATION & CONSTRUCTION, LLC ACCEPTED BY: CITY of PORT ARTHUR 3 of 3