The URL can be used to link to this page

Home My WebLink AboutPR 21001: AUTHORIZING THE PURCHASE OF A WELL POINT SYSTEM City of - tit rrlrir, Texas INTEROFFICE MEMORANDUM Date: August 22, 2019 To: The Honorable Mayor and City Council Through: Ron Burton, Interim City Manager From: Donald Stanton, Interim Director of Water Utilities RE: PR 21001 —A Resolution Authorizing the Purchase of a Well Point System Introduction: The collection system in Sabine Pass is in a failed state and under enforcement from TCEQ. Due to the low elevation and sandy soil of Sabine Pass, the groundwater table makes it nearly impossible to dig deeper than a couple of feet before groundwater fills the excavation. A well- point system uses several pipes driven below the excavation depth and a pump header system to dewater the ground around and along the excavation area. Crews have been renting the well- point system to be sure it can meet our needs; the unit has proven to be very effective. Renting the unit for the length of time we will need it will cost an estimated$100,000.00. The purchase appears to be the most economical option. The well point purchase will be from United Rentals of Beaumont, Texas with a Sourcewell quote (091515-URI) for a total projected FY2020 budgetary impact of $51,459.52 from account number 410-1255-532.92-00, Sewer System Maintenance. Background: The collection system in Sabine Pass is in a failed state. In order for the pipebursting crew to replace the pipe, the ground water must be pumped from excavation sites. Budget Impact: The well point system has a Sourcewell quote for a total projected FY2020 budgetary impact of $51,459.52. Purchase of the equipment is in the FY2020 budget in 410-1255-532.92-00, Sewer System Maintenance. Recommendation: It is recommended that City Council approve PR 21001, authorizing the City Manager to purchase the well point system for a total of$51,459.52 in FY2020 budget from account number 410-1255-532.92-00, Sewer System Maintenance. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 21001 8/22/2019 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A WELL POINT SYSTEM WITH UNITED RENTALS OF BEAUMONT, TEXAS, FOR PIPE INSTALLATION AT SABINE PASS WITH A SOURCEWELL COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 091515-URI AND PROJECTED FY2020 BUDGETARY IMPACT OF $51,459.52; FUNDING AVAILABLE IN FY2020 BUDGET, ACCOUNT NO. 410-1255-532.92-00, SEWER SYSTEM MAINTENANCE. WHEREAS,the collection system of Sabine Pass is in a failed state; and, WHEREAS, the ground must be dewatered along and around excavation sites to enable the pipebursting crew to replace pipe and manholes; and, WHEREAS,the total projected budgetary impact is $51,459.52; and, WHEREAS, a copy of the quote is attached hereto as Exhibit"A"; and, WHEREAS,the City of Port Arthur's Water Utilities Department has set aside funding in the FY2020 budget in 410-1255-532.92-00, Sewer System Maintenance; and, WHEREAS,pursuant to Chapter 271 Subchapter D of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission;and, WHEREAS,per Resolution No. 13-556,the City of Port Arthur is authorized to participate in cooperative purchasing with National Joint Powers Alliance, now known as Sourcewell Cooperative Purchasing Program; and, WHEREAS, the Water Department has solicited a quote for a well point system as delineated in our Purchasing Policy; and, WHEREAS,the quote from Sourcewell,through United Rentals, Inc of Beaumont, Texas provided the bid attached as EXHIBIT"A", meeting our specifications. PR No. 21001 8/22/2019 bw Page 2 of 3 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions of the preamble are true and correct. Section 2. That the City Manager is hereby authorized to purchase a well point system with United Rentals of Beaumont,Texas,through the Sourcewell Cooperative Purchasing Program Contract No. 091515-URI, for the dewatering of soil in Sabine Pass for a total FY2020 budgetary impact of$51,459.52 from account number 410-1255-532.92-00, Sewer System Maintenance. Section 3. That a copy of the caption of the Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2019 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: 01/ 464 .(f •V•/A; � Ron Burton Ci ‘t orney Interim City Manager PR No. 21001 8/22/2019 bw Page 3 of 3 Donald Stanton Interim Director of Water Utilities APPROVED AS TO AVAILABILITY OF FUNDS: KandyLA" Daniel Clifto Williams, CPPB Interim Finance Director Purchasing Manager EXHIBIT "A" PuOUnitted Rentals- I III IIIUII LIII IIII1111 II II II1111 EOLUTIONS UIS ENT T ONELE BRANCH I30 3385 WEST CARDINAL DRIVE # 172856596-000 BEAUMONT TX 77705-4416 409-840-5886 409-840-5806 FAX Customer # : 1262716 Reserved Date : 08/19/19 03:02 PM SABINE PASS - BROADWAY ''44913 BROADWAY ST UR Job Loc : 4913 BROADWAY ST, SA co X:BROADWAY@SOUTH 5TH AVE Customer Job ID: 22 SABINE PASS TX 77655 P.O. # : TBD f7 Office: 409-983-8551 Cell: 409-350-8293 Ordered By : BEN FRAIRE Written By : GEORGE MCDONALD Salesperson : RAY WHITT CITY OF PORT ARTHUR PO BOX 1089 PORT ARTHUR TX 77641-1089 This is not an invoice Please do not pay from this document Qty Equipment # Price Amount 1 W490-TP CC: 520-9935 36630.00 36630.00 PUMP 8" TMSN ROTARY WELLPOINT - DIESEL Make: TPM Model: 8RW-DHS-4-4L41C Serial #: W-490 Model Year: 06 HR OUT: 9899.900 34 5451551 CC: 545-1551 35.68 1213.12 WELLPOINT RISER 34 5451560 CC: 545-1560 47.97 1630.98 SWING ARM ASSEMBLY 7 5451570 CC: 545-1570 514.57 3601.99 6X20 WELLPOINT HEADER PIPE 2 5372730 CC: 537-2730 1246.13 2492.26 HOSE 6X20 TANK TRUCK - BAUER 4 5459295 CC: 545-9295 360.00 1440.00 FITTING 6" BAUER 90 DEGREE 1 5451104 CC: 545-1104 458.33 458.33 T'S 6" BAUER T 4 5451111 CC: 545-1111 131.45 525.80 MISC FITTINGS 6" BAUER DUST CAP 13 5451111 CC: 545-1111 143.93 1871.09 MISC FITTINGS 1-1/2" x 50' FIREHOSE FITTING 1 5451111 CC: 545-1111 395.95 395.95 MISC FITTINGS 2"x17' STINGER SALES ITEMS: Qty Item number Stock class Unit Price Amount 1 DELIVERY MCI EA 1200.00 1200.00 DELIVERY RENTAL CONTRACT UM: (EA) EACH Sales/Misc Subtotal: 1200.00 Agreement Subtotal: 51459.52 Total: 51459.52 COMMENTS/NOTES: CO OP PRICING THROUGH SOURCEWELL 091515- URI THIS IS NOT AN EQUIPMENT SALE AGREEMENT/INVOICE.THE SALE OF EQUIPMENT AND ANY OTHER ITEMS LISTED ABOVE IS SUBJECT TO AVAILABILITY AND ACCEPTANCE OF THE TERMS AND CONDITIONS OF UNITED'S EQUIPMENT SALE AGREEMENT/INVOICE,WHICH MUST BE SIGNED PRIOR TO OR UPON DELIVERY OF THE EQUIPMENT AND OTHER ITEMS. Page: 1 PU°Unfitted RentalsI UI III II II I II I E UIS ENT T ON SALE SOLUTIONSBRANCH I30 3385 WEST CARDINAL DRIVE # 172856596-000 BEAUMONT TX 77705-4416 409-840-5886 409-840-5806 FAX Customer # : 1262716 Reserved Date : 08/19/19 03:02 PM SABINE PASS - BROADWAY 4913 BROADWAY ST UR Job Loc : 4913 BROADWAY ST, SA X:BROADWAY@SOUTH 5TH AVE CR Job # : 22 Customer Job ID: SABINE PASS TX 77655 P.O. # : TBD Office: 409-983-8551 Cell : 409-350-8293 Ordered By : BEN FRAIRE Written By : GEORGE MCDONALD Salesperson : RAY WHITT CITY OF PORT ARTHUR PO BOX 1089 PORT ARTHUR TX 77641-1089 This is not an invoice Please do not pay from this document Qty Equipment # Price Amount CONTACT UNITED ACADEMY TODAY 844-222-2345 OR WWW.UNITEDACADEMY.UR.COM TRAINING IS NOT AVAILABLE ON CERTAIN EQUIPMENT IN CANADA. Page: 2 10/3/2019 Search Results I System for Award Management j.\ sr A NEW WAY TO SIGN IN-If you already have ►. login a SAM account,use your SAM email for login.gov. 51St®t FORA taR1,tivis.kmuvr Login.gov FAQs ® ALERT:SAM.gov will be down for scheduled maintenance Saturday,10/12/2019,from 8:00 AM to Loo PM A ALERT:Due to a CAGE service interruption,SAM registrants may encounter an error validating a CAGE Code.If this happens,please try again later. Search Results Current Search Terms:UNITED RENTALS' Save PDF Export Results Print Result Page: i a NEXT ti r, .. Relevance • rd : i,. Descending • Your search for UNITED RENTALS'returned the following results... Entity United Party Rentals Inc Status: Active@ DUNS: 796497170 CAGE Code: 76BY3 /flew Has Active Exclusion?: No DoDAAC: Expiration Date: 03/21/2020 Debt Subject to Offset?: No Purpose of Registration: All Awards Entity United Rentals,Inc. Status: Active(] DUNS: 176333961 CAGE Code: 1PCJa View Details Has Active Exclusion?: No DoDAAC: Expiration Date: 09/10/2020 Debt Subject to Offset?: No Purpose of Registration: All Awards Entity UNITED RENTALS(NORTH AMERICA),INC. Status: Active DUNS: 026629931 CAGE Code: oREL5 Vow Detail Has Active Exclusion?: No DoDAAC: Expiration Date: 12/18/2019 Debt Subject to Offset?: No Purpose of Registration: All Awards Entity UNITED RENTALS(NORTH AMERICA),INC. Status: Active DUNS: 078479295 CAGE Code: 6RQ32 View Details Has Active Exclusion?: No DoDAAC: ---- J Expiration Date: 02/07/2020 Debt Subject to Offset?: No Purpose of Registration: All Awards LEntity UNITED RENTALS NORTH AMER INC Status: Active El DUNS: 603231861 CAGE Code: oRRI5 View Details Has Active Exclusion?: No DoDAAC: Expiration Date: tie/03/2032o Debt Subject to Offset?: No Purpose of Registration: All Awards Entity United Rentals(North America),Inc. Status: Active O* DUNS: 009586041 CAGE Code: oJXS6 View Details Has Active Exclusion?: No DoDAAC: - Expiration Date: 06/24/2020 Debt Subject to Offset?: No Purpose of Registration: All Awards https://sam.gov/SAM/pages/public/searchRecords/searchResults.jsf 1/2 10/3/2019 Search Results I System for Award Management UNITED SUPPLIES AND RENTALS,LLC DUNS: 176079515 CAGE Code: 4ANIC/ View Details Has Active Exclusion?: No DoDAAC: ----- - Expiration Date: 02/19/2020 Debt Subject to Offset?: No Purpose of Registration: All Awards Entity UNITED RENTALS(NORTH AMERICA),INC. Status: Active DUNS: 784980265 CAGE Code: 4IC4Ro View Details Has Active Exclusion?: No DoDAAC: Expiration Date: 02/27/2020 Debt Subject to Offset?: No Purpose of Registration: All Awards Entity i UNITED RENTALS(NORTH AMERICA),INC. Status: Active DUNS: 172997108 CAGE Code: 1PSV7 View Details Has Active Exclusion?: No DoDAAC: ----- - Expiration Date: 08/11/2020 Debt Subject to Offset?: No Purpose of Registration: All Awards i Entity UNITED RENTALS(NORTH AMERICA),INC. Status: Active DUNS: 113947563 CAGE Code: 86JY6 View Details J Has Active Exclusion?: No DoDAAC: Expiration Date: 10/11/2019 Debt Subject to Offset?: No Purpose of Registration: All Awards Result Page: t 2 NEXT Save PDF Export Results Print Search Records Disclaimers FAPIIS.gov Data Access Accessibility GSA.guv/IAL: G Check Status Privacy Policy GS.'t.gov About USA;gov tum-NP-20100S14-1104 wwwHelp Thi::i.a I:S.6rnrrJl Sent..-ldrnre.-tr r•F.demi G,,r,vumo,I run:pwrr a M..,u tl:It i."FOR iFV I(.IAI.r'SE UNIX'I'h•r r.b m..ut;wrt 10 410,10_r ,.:.....n,.. tr•rtz.rn .i nith.i. I 14 l: .....,...il,;...<t 11, n ,:li n:l i..ln :nina4 tr ,:lI II. https://sam.gov/SAM/pages/public/searchRecords/searchResults.jsf 2/2