HomeMy WebLinkAboutPR 21087: CONTRACT AWARD FOR ROOFING REPAIRS TO THE TRAFFIC DIVISION BUILDING LOCATED AT 320 AUSTIN AVENUE \\�01 /%/7
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INTEROFFICE MEMORAN D U M
Date: September 26, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager
From: Alberto Elefano, P.E.,Public Works Director
RE: P.R. 21087—Contract Award for Roofing Repairs to the Traffic Division
Building located at 320 Austin Avenue
Introduction:
The intent of this agenda item is for the acceptance of the proposal for roofing repairs and for
waterproofing of the Electrical/Traffic Division building, located at 320 Austin Avenue from
SETEX Facilities & Maintenance, LLC of Port Arthur, TX through Choice Partners in the
amount of$43,124.75.
Background:
The roof of the Electrical/Traffic Division building was previously repaired with a roof
covering. This covering has sustained significant puncture damage and it is also separating
from the seal around the roofs perimeter. The roofing damage allows seepage of water into the
building's offices causing considerable internal damage. In accordance with the Choice
Partners Job Order Cooperative Purchasing agreement, SETX Facilities and Maintenance, LLC
of Port Arthur, Texas submitted a proposal for repairs and waterproofing of the roof in the
amount of$43,124.75.
Budget Impact:
This contract impacts funds in the Electrical/Traffic Building Maintenance Account for the
roofing repair and waterproofmg,Account No. 001-1206-531.32-00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4h Street* Port Arthur,Texas 77641-1089 i 409.983.8182 * FAX 409.983.8294
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21087 authorizing the
City Manager to execute a contract with SETX Facilities and Maintenance, LLC of Port
Arthur, Texas through Choice Partner Cooperative Agreement in the amount of$43,124.75.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 * Port Arthur,Texas 77641-1089 s; 409.983.8101 * FAX 409.982.6743
P.R.21087
09/26/2019 fcr
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH SETEX FACILITIES & MAINTENANCE, LLC
OF PORT ARTHUR, TEXAS, THROUGH CHOICE PARTNERS
COOPERATIVE PURCHASING PROGRAM CONTRACT NUMBER
15/0413N-11 FOR ROOFING REPAIRS TO THE ELECTRICAL/
TRAFFIC DIVISION BUILDING LOCATED AT 320 AUSTIN AVENUE,
IN THE AMOUNT OF $43,124.75. FUNDS AVAILABLE FROM THE
ELECTRICAL/TRAFFIC BUILDING MAINTENANCE ACCOUNT NO.
001-1206-531.32-00.
WHEREAS, the Electrical/Traffic Division building's roof experiences substantial
water damage during and immediately following rain events; and,
WHEREAS, observation of the damages indicates that the existing roof covering
contains punctures and is separating from the seal around the roof's perimeter resulting
in seepage that causes damage to the internal roofing system, walls, and ceiling; and,
WHEREAS, SE IX Facilities and Maintenance, LLC of Port Arthur, Texas, has a
cooperative purchasing program contract with Choice Partners Job Order Contracting
(JOC); and,
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution
of its governing body, to participate in cooperative purchasing programs, such as Choice
Partners Purchasing Program, a purchasing cooperative, as an alternative to a formal bid
process; and,
WHEREAS, per Resolution No. 18-445, the City entered into an interlocal
agreement for cooperative purchasing with Choice Partners Purchasing Program; and,
P.R. 21087
09/26/2019 fel-
Page
crPage 2 of 3
WHEREAS, the City received a proposal from SETX Facilities and Maintenance,
LLC of Port Arthur, Texas for the repair and waterproofing of the identified roofing
deficiencies (see Exhibit A), in accordance with the Choice Partners Job Order Contracting
(JOC) agreement Texas Contract Number 15/041JN-11, in the amount of $43,124.75.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to execute
on behalf of the City of Port Arthur a contract with SETX Facilities and Maintenance, LLC
of Port Arthur, Texas, for the completion of the roofing repairs on the Electrical/Traffic
Division building in the amount of$43,124.75; in substantially the same form as attached
hereto as Exhibit A; and,
THAT, a copy of the caption of this Resolution No. be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2019 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
P.R. 21087
09/26/2019 fcr
Page 3 of 3
Thurman "Bill" Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
'Ili . )
Valecia Tizeno sq. Ron Burton
City Attorney Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Daniel
Director of Finance
Alberto Elefano, P.E.
Director of Public Works
/ L1JA .
sw
Clifto' Williams, CPPB
Purchasing Manager
EXHIBIT A
8 -......,""ii
SETE
FACILITIES 8 MAINTENANCE
"Strength in Construction"
Mailing Address:
P.O. Box 20658 August 8, 2019
Beaumont, Texas 77720-0658
D(409)842-8181 Clifton Williams
'(409)842-2274 Cit Of Port Arthur
J.setex@setexconstruction.com y
zusetexconstruction.com 444 4`h Street
Port Arthur, Texas 77640
General Contracting
Project: "Electric Building"
Job Order Contracting Subject: "Roof Repair"
Dear Mr. Williams;
Facilities Maintenance
We are pleased to submit our rough order of magnitude proposal utilizing our 15/041JN-
11-2015 Choice Partners JOC Texas Contract based on local CCI and our coefficient of
Commercial .89
Proposal Recap:
Industrial Roofing Repairs
• Remove Durolast roofing system.
Government • Install tapered insulation in area to force water to drains.
• Install 1/2 inch dens deck with 4"fasteners.
• Install six new wall scuplers.
Healthcare • Install four new drain inserts.
• Install 50 mil DuroLast system with all needed parts as per manufacturer specs.
Waterproofing
Infrastructure • Remove approx. 1200 sq. ft of damaged wall surface and prepare it for coat of 5-
star patching compound.
• Apply sealant to area with gap 5.
Corporate • Apply two coats of Elastomeric coating to all repaired surfaces to match.
Education
Total Price $43,124.75
Performing Arts Exclusions:
Unforeseen items beyond specified scope listed above scope, overtime, sales tax,
Historical permits, and liquidated damages. HVAC work of any kind.
We estimate approximately thirty (30) working days to complete upon material delivery
8 ---.....imi
SETE
FACILITIES&MAINTENANCE
"Strength in Construction"
Mailing Address:
P.O. Box 20658
Beaumont. Texas 77720-0658
O(409)842-8181
0(409)842-2274 This pricing is based on recommended work hours of Monday thru Friday 7:00 am to
@setex@setexconstruction.com 5:00 pm. Once accepted this proposal turns into a lump sum contract. Please contact
dsetexconstruction.com us at 409-842-8181 at your convenience to discuss this estimate.
General Contracting Respectfully submitted,
SETEX Facilities & Maintenance, LLC.
Joh Order Contracting �'l
Michael Waidley
Facilities Maintenance Project Manager
cc SETEX/ide
19-0191
Commercial
Industrial
Government
Healthcare
Infrastructure
Corporate
Education
Performing Arts
Historical