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Home My WebLink AboutPOST: 10-07-2019 REGULAR MEETING POST AGENDA REPORT City Council Meeting City Hall Council Chamber City Of Port Arthur October 7, 2019 5:30 PM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartie Mayor Pro Tern Doucet, Sr. Councilmember Scott, Jr. Councilmember Jones Councilmember Kinlaw, III Councilmember Moses Councilmember Frank Interim City Manager Burton City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) Fernando R. Ramirez Regarding The National Hispanic Heritage Month Music Festival In Downtown Port Arthur (2) Greg Richard Regarding Corporate Responsibility In The City (3) Clarence Lyons Sr. Regarding Raw Sewage And Rain Water Runoff (4) Carl Parker Regarding The Housing Authority (5) Dr. Levy Q. Barnes Jr. Regarding Christmas With Dr. Levy B. Presentations — None C. Employee Recognition — None 1 AGENDA OCTOBER 7, 2019 III. PETITIONS & COMMUNICATIONS — CONTINUED D. Correspondence — None E. Discussion — None IV. PUBLIC HEARINGS — 6:00 P.M. (1) A Public Hearing To Receive Public Comment On A Request By Aspect Energy, LLC For A Permit To Drill An Oil And Gas Well In The City Of Port Arthur Aspect Energy, LLC Has Filed A Request To Drill An Oil And Gas Well On Section 9, T&NO RR Survey, Abstract No. 242, Port Arthur, Jefferson County, Texas V. UNFINISHED BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. Motion: CM Second: TK Voting Yes: 7 Voting No: 0 W/O: ADOPTED A. Travel Request — None B. Expense Reports (B1) Valecia Tizeno, City Attorney 84th Annual International Municipal Lawyers Association Conference Atlanta, Georgia September 17 — 21, 2019 $2,106.16 AGENDA OCTOBER 7, 2019 VI. CONSENT AGENDA — CONTINUED C. Minutes — None D. Resolutions (1) P.R. No. 21001 — A Resolution Authorizing The City Manager To Purchase A Well Point System With United Rentals Of Beaumont, Texas, For Pipe Installation At Sabine Pass With A Sourcewell Cooperative Purchasing Program Contract No. 091515-URI And Projected FY2020 Budgetary Impact Of $51,459.52; Funding Available In FY2020 Budget, Account No. 410-1255-532.92-00, Sewer System Maintenance Resolution No. 19-439 (2) P.R. No. 21044 — A Resolution Authorizing The City Manager To Execute An Interlocal Contract With The City Of Beaumont, Jefferson County, Hardin County, Orange County And Jasper County To Secure Grant Funding From The State Of Texas Automobile Theft Prevention Authority For Operation Of The Southeast Texas Auto Theft Task Force Resolution No. 19-440 • (3) P.R. No. 21076 — A Resolution Authorizing The City Manager To Enter Into Contracts Between The City Of Port Arthur And Greenscapes Six LLC Of Baytown, Texas For The Installation Of Sidewalks With A Projected Budgetary Impact Of $420,000.00, And Utility Cut Repairs For Concrete Slabs At Various Locations Throughout The City With A Projected Budgetary Impact Of $50,000.00. Funding Is Available In The Public Work Streets ADA Sidewalks Account Number 001-1203-531.87-00; Street Maintenance Account Number 001-1203-531.46-00; EDC 4B Development Account 120-1429-582.59-05; And Water Distribution Streets Account 410-1253-532.36-00 Resolution No. 19-441 AGENDA OCTOBER 7, 2019 VI. CONSENT AGENDA— CONTINUED (4) P. R. No. 21077 — A Resolution Authorizing The City Manager To Execute Contracts With PC Trucking Co., Of Port Arthur, Texas, C J Express Inc. Of Beaumont, Texas, And Lake City Trucking Of Lake Charles, Louisiana For The Hauling Of Materials (Clay) To The Landfill In An Amount Not To Exceed $775,000.00. Funds Are Available In Landfill Account 403-1274-533.59-02 Motion: HD Second: CM Voting Yes: 7 Voting No: 0 W/O: ADOPTED Resolution No. 19-454 (5) P.R. No. 21079 — A Resolution Authorizing The City Manager To Accept Change Order No. 2 That Adjusts Bid Quantities And Decreases The Contract Amount By $8,845.80 Between The City Of Port Arthur And Excavation & Construction Of Port Arthur, Texas For The Reconstruction Of 15th Street Project From Vera Drive To Main Avenue. Change Order No. 2 Impacts Funds In The Capital Improvement Account For Street Maintenance And Repair, Account No. 307-1601-591.86-00. Project No. ST1PO4 Resolution No. 19-442 (6) P.R. No. 21081 — A Resolution Authorizing The City Manager To Enter Into A Contract With Clifford Power Systems Of Houston, Texas For Preventative Maintenance And Repair Of All City Backup Generators With A Projected Budgetary Impact Of $30,000.00. Funds Are Available In Utility Operations Department Account Numbers 410-1252-532.42-00, 410-1253-532.42-00, 410-1255- 532.42-00, And 410-1256-532.42-00 (Equipment Maintenance) Resolution No. 19-443 (7) P.R. No. 21082 — A Resolution Authorizing The City Manager To Enter Into A Professional Services Contract With RWL Group For Risk Management Consulting Services At The Not To Exceed Cost Of $15,000.00 For The 2019-2020 Fiscal Year Fund No. (S): 612- 1702-581.52-00 Resolution No. 19-444 4 AGENDA OCTOBER 7, 2019 VI. CONSENT AGENDA — CONTINUED (8) P.R. No. 21083 — A Resolution Authorizing The City Manager To Enter Into A Professional Services Contract With J.S. Edwards & • Sherlock Insurance Agency For Employee Health Insurance And Benefits Consulting Services At A Cost Of $2,075.00 Per Month ($24,900.00 Annually) Effective 11/01/2019 Fund No. (S): 614- Health Insurance Fund Resolution No. 19-445 1 (9) P.R. No. 21086 — A Resolution Accepting A Water Utilities Easement From Jose And Maria Estupinan For The Construction, Installation, Laying, And Maintaining Of Water Utilities For A Sewer Connection To A Smaller Sewer Main On Their Property On 5924 Ash Avenue In The City Of Port Arthur Resolution No. 19-446 (10) P.R. No. 21087 — A Resolution Authorizing The City Manager To Enter Into A Contract With SETEX Facilities & Maintenance, LLC Of Port Arthur, Texas, Through Choice Partners Cooperative Purchasing Program Contract Number 15/041JN-11 For Roofing Repairs To The Electrical/ Traffic Division Building Located At 320 Austin Avenue, In The Amount Of $43,124.75. Funds Available From The Electrical/Traffic Building Maintenance Account No. 001- 1206-531.32-00. Resolution No. 19-447 (11) P.R. No. 21089 — A Resolution Authorizing The City Manager To Enter Into A Contract With IMS Infrastructure Management • Services, LLC Of Tempe, Arizona, For The Survey And Analysis Of All City Roadways And The Development Of A Five-Year Roadway Rehabilitation Plan In The Not-To-Exceed Amount Of $98,500.00. Funding SIS Available In The Capital Streets Account No. 307-1601- 591.86-00 Motion: HD Second: KF Voting Yes: 7 Voting No: 0 W/O: TABLED 5 AGENDA OCTOBER 7, 2019 VI. CONSENT AGENDA — CONTINUED (12) P.R. No. 21091 — A Resolution Approving An Amendment To The Contract Between The City Of Port Arthur And The Port Arthur Convention And Tourist Association Which Manages And Operates A Convention/Visitors Bureau In Order To Provide Funding Of The 2019-2020 Fiscal Year In The Amount Of $700,000.00, Hotel Occupancy Tax Account No. 140-1405-551.59-00, M97912 Resolution No. 19-448 (13) P.R. No. 21092 — A Resolution Approving A Contract Between The City Of Port Arthur And Southeast Texas Arts Council (SETAC) For The Purpose Of Funding SETAC For The 2019-2020 Fiscal Year In The Amount Of $30,000.00, Hotel Occupancy Tax Account No. 140- 1405-551.59-00, M97901 Resolution No. 19-449 (14) P.R. No. 21093 — A Resolution Approving A Contract Between The City Of Port Arthur, And The Port Arthur Historical Society For The Purpose Of Funding The Museum Of The Gulf Coast For The 2019- 2020 Fiscal Year In The Amount Of $246,336.00, Hotel Occupancy Tax Account No. 140-1405-551.59-00, M97904 Motion: HD Second: CM Voting Yes: 7 Voting No: 0 W/O: ADOPTED Resolution No. 19-455 (15) P.R. No. 21095 — A Resolution Approving Permit No. 172 For Drilling An Oil And Gas Well By Aspect Energy LLC Resolution No. 19-450 6 AGENDA OCTOBER 7, 2019 VI. CONSENT AGENDA — CONTINUED (16) P.R. No. 21097 — A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And Weaver And Tidwell, LLP As Independent Auditor For The City Of Port Arthur For Fiscal Year 2019 With The Option To Renew For Four Subsequent Years Motion: HD Second: 0 Voting Yes: 7 Voting No: 0 W/O: ADOPTED Resolution No. 19-456 (17) P.R. No. 21100 — A Resolution Authorizing The City Manager To Execute Amendment No. 3 To The Contract Between The City Of Port Arthur And Berg Oliver Associates, Inc. Of Houston, Texas, For Additional Environmental Assessments At Bryan Park; Increasing The Contract Amount By $11,035.00 For Additional Soil Samples And Soil Deposit Fee, To A New Contract Total Of $26,943.00; Funding Available In Hurricane Harvey Account No. 147-2300- 91.54-00, Project No. 082617 Resolution No. 19-451 (18) P.R. No. 21101 — A Resolution Ratifying The Repairs To Equipment No. 1954, A Caterpillar D7E Dozer, For The Landfill By Mustang Cat Of Houston, Texas, In The Amount Of $37,982.05. Funds Available In Account No. 403-1274-533.43-00 Resolution No. 19-452 (19) P.R. No. 21103 — A Resolution Authorizing The City To Enter Into A Long Term Temporary Street Closure Agreement With SpawGlass Construction Corporation For The Construction And Remodeling Of The Federal And A.E. Scott Buildings, From Date To Be Determined Through December 31, 2021 Resolution No. 19-453 AGENDA OCTOBER 7, 2019 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 21088 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Beautification Commission (Requested By Councilmember Jones) Motion: CM Second: TK Voting Yes: 7 Voting No: 0 W/O: ADOPTED Resolution No. 19-457 (2) P.R. No. 21105 — A Resolution Designating And Establishing The National Hispanic Heritage Month Music Festival Entertainment Area, Designating Fernando Ramirez And Jose Gutierrez Of Exitos 100.9 FM Radio Station As Exclusive Concessionaires And Authorizing The City Manager To Execute Said Agreement Motion: TK Second: 0 Voting Yes: 7 Voting No: 0 W/O: ADOPTED Resolution No. 19-438 B. Ordinances — Non-Consent (1) P.O. No. 6804 — An Ordinance Amending Appendix A (Zoning), Section 7, Use Of Land And Buildings And Section 13, Mobile Home District Regulations Of The City Of Port Arthur Code Of Ordinances Providing That Violation Of This Ordinance Is Punishable As Provided In Section 1 — 8 Of The City Code Of Ordinances As Amended By A Fine Not To Exceed Two Thousand Dollars [$2,000.00] And Providing For Publication In The Official Newspaper Of The City Of Port Arthur And Effective Immediately After Publication Motion: KF Second: TK Voting Yes: 7 Voting No: 0 W/O: ADOPTED Ordinance No. 19-51 8 AGENDA OCTOBER 7, 2019 VIII. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On October 8, 2019. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** 9