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HomeMy WebLinkAbout(3) OCTOBER 7, 2019 REGULAR MEETING REGULAR MEETING — October 7, 2019 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Moses gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, October 7, 2019 at 5:32 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Thurman "Bill" Bartle; Mayor Pro Tern Harold Doucet, Sr.; Councilmembers Raymond Scott, Cal Jones, Thomas Kinlaw, III, Charlotte Moses and Kaprina Frank; Interim City Manager Ron Burton; City Secretary Sherri Bellard; City Attorney Valecia R. Tizeno and Sergeant At Arms Police Chief Tim Duriso. II. PROCLAMATIONS & MINUTES - None III. PETITIONS & COMMUNICATIONS A. Speakers (1) Fernando R. Ramirez Regarding The National Hispanic Heritage Month Music Festival In Downtown Port Arthur Fernando Ramirez, 2735 Lakeshore Drive, appeared before the City Council to discuss the above-mentioned topic. (2) Greg Richard Regarding Corporate Responsibility In The City Not present. (3) Clarence Lyons Sr. Regarding Raw Sewage And Rain Water Runoff Clarence Lyons, Sr., 3893 Meadow Street, appeared before the City Council to discuss the above-mentioned topic. (4) Carl Parker Regarding The Housing Authority Carl Parker, 3838 Chandelle, appeared before the City Council to discuss the above- mentioned topic. (5) Dr. Levy Q. Barnes Jr. Regarding Christmas With Dr. Levy Dr. Levy Barnes, Jr., 3741 Avalon Avenue, appeared before the City Council to discuss the above-mentioned topic. B. Presentations - None C. Employee Recognition - None D. Correspondence - None E. Discussion - None VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions (2) P.R. No. 21105 — A Resolution Designating And Establishing The National Hispanic Heritage Month Music Festival Entertainment Area, Designating Fernando Ramirez And Jose Gutierrez Of Exitos 100.9 FM Radio Station As Exclusive Concessionaires And Authorizing The City Manager To Execute Said Agreement The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Kinlaw, seconded by Councilmember Jones and carried, Proposed Resolution No. 21105 was adopted becoming Resolution No. 19-438. Voting Yes: Mayor Bartie; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Resolution No. 19-438 reads as follows: RESOLUTION NO. 19-438 A RESOLUTION DESIGNATING AND ESTABLISHING THE NATIONAL HISPANIC HERITAGE MONTH MUSIC FESTIVAL ENTERTAINMENT AREA, DESIGNATING FERNANDO RAMIREZ AND JOSE GUTIERREZ OF EXITOS 100.9 FM RADIO STATION AS EXCLUSIVE CONCESSIONAIRES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT IV. PUBLIC HEARING(S) - 6:00 PM (1) A Public Hearing To Receive Public Comment On A Request By Aspect Energy, LLC For A Permit To Drill An Oil And Gas Well In The City Of Port Arthur Aspect Energy, LLC Has Filed A Request To Drill An Oil And Gas Well On Section 9, T&NO RR Survey, Abstract No. 242, Port Arthur, Jefferson County, Texas The Mayor introduced the above-mentioned Public Hearing at 6:08 p.m. Development Services Manager Pamela Langford appeared before the City Council and gave an overview of the above-mentioned item. The Mayor requested to hear from anyone present in the audience who wished to speak regarding the above-mentioned item. The following citizens appeared before the City Council to address the above-mentioned topic: Warren Field, 1147 60th Street John Beard, 501 W. 15th Street Aspect Representative Matt Lichtenauer, 109 N. Post Oak Suite 450, Houston, Texas Upon the motion of Councilmember Moses, seconded by Councilmember Frank and carried unanimously, the City Council closed the Public Hearing at 6:26 p.m. City Council Minutes Regular Meeting —October 7, 2019 2 VI. CONSENT AGENDA Upon the motion of Councilmember Moses, seconded by Councilmember Kinlaw and carried, the following Consent Agenda items were adopted with the exception of Proposed Resolutions No. 21077, 21089, 21093 and 21097: Voting Yes: Mayor Bartie; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. A. Travel Request — None B. Expense Reports (B1) Valecia Tizeno, City Attorney 84th Annual International Municipal Lawyers Association Conference Atlanta, Georgia September 17 — 21, 2019 $2,106.16 C. Minutes — None D. Resolutions (1) P.R. No. 21001 — A Resolution Authorizing The City Manager To Purchase A Well Point System With United Rentals Of Beaumont, Texas, For Pipe Installation At Sabine Pass With A Sourcewell Cooperative Purchasing Program Contract No. 091515-URI And Projected FY2020 Budgetary Impact Of $51,459.52; Funding Available In FY2020 Budget, Account No. 410-1255-532.92-00, Sewer System Maintenance Proposed Resolution No. 21001 was adopted becoming Resolution No. 19-439. (2) P.R. No. 21044 — A Resolution Authorizing The City Manager To Execute An Interlocal Contract With The City Of Beaumont, Jefferson County, Hardin County, Orange County And Jasper County To Secure Grant Funding From The State Of Texas Automobile Theft Prevention Authority For Operation Of The Southeast Texas Auto Theft Task Force Proposed Resolution No. 21044 was adopted becoming Resolution No. 19-440. (3) P.R. No. 21076 — A Resolution Authorizing The City Manager To Enter Into Contracts Between The City Of Port Arthur And Greenscapes Six LLC Of Baytown, Texas For The Installation Of Sidewalks With A Projected Budgetary Impact Of $420,000.00, And Utility Cut Repairs For Concrete Slabs At Various Locations Throughout The City With A Projected Budgetary Impact Of $50,000.00. Funding Is Available In The Public Work Streets ADA Sidewalks Account Number 001-1203-531.87-00; Street Maintenance Account Number 001-1203-531.46-00; EDC 4B Development Account 120-1429-582.59-05; And Water Distribution Streets Account 410-1253-532.36-00 City Council Minutes Regular Meeting — October 7, 2019 3 Proposed Resolution No. 21076 was adopted becoming Resolution No. 19-441. (5) P.R. No. 21079 — A Resolution Authorizing The City Manager To Accept Change Order No. 2 That Adjusts Bid Quantities And Decreases The Contract Amount By $8,845.80 Between The City Of Port Arthur And Excavation & Construction Of Port Arthur, Texas For The Reconstruction Of 15th Street Project From Vera Drive To Main Avenue. Change Order No. 2 Impacts Funds In The Capital Improvement Account For Street Maintenance And Repair, Account No. 307-1601-591.86-00. Project No. ST1PO4 Proposed Resolution No. 21079 was adopted becoming Resolution No. 19-442. (6) P.R. No. 21081 — A Resolution Authorizing The City Manager To Enter Into A Contract With Clifford Power Systems Of Houston, Texas For Preventative Maintenance And Repair Of All City Backup Generators With A Projected Budgetary Impact Of $30,000.00. Funds Are Available In Utility Operations Department Account Numbers 410-1252- 532.42-00, 410-1253-532.42-00, 410-1255-532.42-00, And 410-1256-532.42-00 (Equipment Maintenance) Proposed Resolution No. 21081 was adopted becoming Resolution No. 19-443. (7) P.R. No. 21082 — A Resolution Authorizing The City Manager To Enter Into A Professional Services Contract With RWL Group For Risk Management Consulting Services At The Not To Exceed Cost Of $15,000.00 For The 2019- 2020 Fiscal Year Fund No. (S): 612-1702-581.52-00 Proposed Resolution No. 21082 was adopted becoming Resolution No. 19-444. (8) P.R. No. 21083 — A Resolution Authorizing The City Manager To Enter Into A Professional Services Contract With J.S. Edwards & Sherlock Insurance Agency For Employee Health Insurance And Benefits Consulting Services At A Cost Of $2,075.00 Per Month ($24,900.00 Annually) Effective 11/01/2019 Fund No. (S): 614-Health Insurance Fund Proposed Resolution No. 21083 was adopted becoming Resolution No. 19-445. (9) P.R. No. 21086 — A Resolution Accepting A Water Utilities Easement From Jose And Maria Estupinan For The Construction, Installation, Laying, And Maintaining Of Water Utilities For A Sewer Connection To A Smaller Sewer Main On Their Property On 5924 Ash Avenue In The City Of Port Arthur Proposed Resolution No. 21086 was adopted becoming Resolution No. 19-446. (10) P.R. No. 21087 — A Resolution Authorizing The City Manager To Enter Into A Contract With SETEX Facilities & Maintenance, LLC Of Port Arthur, Texas, Through Choice Partners Cooperative Purchasing Program Contract Number 15/041JN-11 For Roofing Repairs To The City Council Minutes Regular Meeting - October 7, 2019 4 Electrical/ Traffic Division Building Located At 320 Austin Avenue, In The Amount Of $43,124.75. Funds Available From The Electrical/Traffic Building Maintenance Account No. 001-1206-531.32-00. Proposed Resolution No. 21087 was adopted becoming Resolution No. 19-447. (12) P.R. No. 21091 — A Resolution Approving An Amendment To The Contract Between The City Of Port Arthur And The Port Arthur Convention And Tourist Association Which Manages And Operates A Convention/Visitors Bureau In Order To Provide Funding Of The 2019-2020 Fiscal Year In The Amount Of $700,000.00, Hotel Occupancy Tax Account No. 140-1405-551.59-00, M97912 Proposed Resolution No. 21091 was adopted becoming Resolution No. 19-448. (13) P.R. No. 21092 — A Resolution Approving A Contract Between The City Of Port Arthur And Southeast Texas Arts Council (SETAC) For The Purpose Of Funding SETAC For The 2019-2020 Fiscal Year In The Amount Of $30,000.00, Hotel Occupancy Tax Account No. 140-1405-551.59-00, M97901 Proposed Resolution No. 21092 was adopted becoming Resolution No. 19-449. (15) P.R. No. 21095 — A Resolution Approving Permit No. 172 For Drilling An Oil And Gas Well By Aspect Energy LLC Proposed Resolution No. 21095 was adopted becoming Resolution No. 19-450. (17) P.R. No. 21100 — A Resolution Authorizing The City Manager To Execute Amendment No. 3 To The Contract Between The City Of Port Arthur And Berg Oliver Associates, Inc. Of Houston, Texas, For Additional Environmental Assessments At Bryan Park; Increasing The Contract Amount By $11,035.00 For Additional Soil Samples And Soil Deposit Fee, To A New Contract Total Of $26,943.00; Funding Available In Hurricane Harvey Account No. 147-2300-91.54-00, Project No. 082617 Proposed Resolution No. 21100 was adopted becoming Resolution No. 19-451. (18) P.R. No. 21101 — A Resolution Ratifying The Repairs To Equipment No. 1954, A Caterpillar D7E Dozer, For The Landfill By Mustang Cat Of Houston, Texas, In The Amount Of $37,982.05. Funds Available In Account No. 403-1274- 533.43-00 Proposed Resolution No. 21101 was adopted becoming Resolution No. 19-452. (19) P.R. No. 21103 — A Resolution Authorizing The City To Enter Into A Long Term Temporary Street Closure Agreement With SpawGlass Construction Corporation For The Construction And Remodeling Of The Federal And A.E. Scott Buildings, From Date To Be Determined Through December 31, 2021 Proposed Resolution No. 21103 was adopted becoming Resolution No. 19-453. City Council Minutes Regular Meeting — October 7, 2019 5 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent - Resolutions (4) P. R. No. 21077 — A Resolution Authorizing The City Manager To Execute Contracts With PC Trucking Co., Of Port Arthur, Texas, C ] Express Inc. Of Beaumont, Texas, And Lake City Trucking Of Lake Charles, Louisiana For The Hauling Of Materials (Clay) To The Landfill In An Amount Not To Exceed $775,000.00. Funds Are Available In Landfill Account 403-1274-533.59-02 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Doucet and seconded by Councilmember Moses that Proposed Resolution No. 21077 be adopted. Public Works Director Alberto Elefano appeared before the City Council to answer inquiries regarding the above-mentioned topic. Voting Yes: Mayor Bartle; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. Proposed Resolution No. 21077 was adopted becoming Resolution No. 19-454. The caption of Resolution No. 19-454 reads as follows: RESOLUTION NO. 19-454 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS WITH PC TRUCKING CO., OF PORT ARTHUR, TEXAS, C J EXPRESS INC. OF BEAUMONT, TEXAS, AND LAKE CITY TRUCKING OF LAKE CHARLES, LOUISIANA FOR THE HAULING OF MATERIALS (CLAY) TO THE LANDFILL IN AN AMOUNT NOT TO EXCEED $775,000.00. FUNDS ARE AVAILABLE IN LANDFILL ACCOUNT 403-1274- 533.59-02 (11) P.R. No. 21089 — A Resolution Authorizing The City Manager To Enter Into A Contract With IMS Infrastructure Management Services, LLC Of Tempe, Arizona, For The Survey And Analysis Of All City Roadways And The Development Of A Five-Year Roadway Rehabilitation Plan In The Not-To-Exceed Amount Of $98,500.00. Funding SIS Available In The Capital Streets Account No. 307-1601- 591.86-00 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tem Doucet and seconded by Councilmember Frank that Proposed Resolution No. 21089 be adopted. Public Works Director Alberto Elefano and Purchasing Director Clifton Williams appeared before the City Council to answer inquiries regarding the above-mentioned topic. City Council Minutes Regular Meeting — October 7, 2019 6 Upon the motion of Councilmember Scott, seconded by Councilmember Moses and carried, Proposed Resolution No. 21089 was tabled. Voting Yes: Mayor Bartle; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. (14) P.R. No. 21093 — A Resolution Approving A Contract Between The City Of Port Arthur, And The Port Arthur Historical Society For The Purpose Of Funding The Museum Of The Gulf Coast For The 2019-2020 Fiscal Year In The Amount Of $246,336.00, Hotel Occupancy Tax Account No. 140-1405-551.59-00, M97904 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Doucet and seconded by Councilmember Moses that Proposed Resolution No. 21093 be adopted. Tom Neal appeared before the City Council to answer inquiries regarding the above- mentioned topic. Voting Yes: Mayor Bartie; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. Proposed Resolution No. 21093 was adopted becoming Resolution No. 19-455. The caption of Resolution No. 19-455 reads as follows: RESOLUTION NO. 19-455 A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF PORT ARTHUR, AND THE PORT ARTHUR HISTORICAL SOCIETY FOR THE PURPOSE OF FUNDING THE MUSEUM OF THE GULF COAST FOR THE 2019-2020 FISCAL YEAR IN THE AMOUNT OF $246,336.00, HOTEL OCCUPANCY TAX ACCOUNT NO. 140-1405- 551.59-00, M97904 (16) P.R. No. 21097 — A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And Weaver And Tidwell, LLP As Independent Auditor For The City Of Port Arthur For Fiscal Year 2019 With The Option To Renew For Four Subsequent Years The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Doucet and seconded by Councilmember Jones that Proposed Resolution No. 21097 be adopted. Interim Finance Director Kandy Daniel appeared before the City Council to answer inquiries regarding the above-mentioned topic. Voting Yes: Mayor Bartle; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. City Council Minutes Regular Meeting — October 7, 2019 7 Voting No: None. Proposed Resolution No. 21097 was adopted becoming Resolution No. 19-456. The caption of Resolution No. 19-456 reads as follows: RESOLUTION NO. 19-456 A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND WEAVER AND TIDWELL, LLP AS INDEPENDENT AUDITOR FOR THE CITY OF PORT ARTHUR FOR FISCAL YEAR 2019 WITH THE OPTION TO RENEW FOR FOUR SUBSEQUENT YEARS A. Resolutions (1) P.R. No. 21088 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Beautification Commission (Requested By Councilmember Jones) The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Moses and seconded by Councilmember Kinlaw that Proposed Resolution No. 21088 be adopted. The following nominations were made: Armando Ruiz Sandy Villinueva Karina Shields Loan To Voting Yes: Mayor Bartie; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. Proposed Resolution No. 21088 was adopted becoming Resolution No. 19-457. The caption of Resolution No. 19-457 reads as follows: RESOLUTION NO. 19-457 A RESOLUTION APPOINTING AND/OR REAPPOINTING A MEMBER OR MEMBERS TO THE BEAUTIFICATION COMMISSION (REQUESTED BY COUNCILMEMBER JONES) A. Ordinances (1) P.O. No. 6804 — An Ordinance Amending Appendix A (Zoning), Section 7, Use Of Land And Buildings And Section 13, Mobile Home District Regulations Of The City Of Port Arthur Code Of Ordinances Providing That Violation Of This Ordinance Is Punishable As Provided In Section 1 — 8 Of The City Code Of Ordinances As Amended By A Fine Not To Exceed Two Thousand Dollars [$2,000.00] And Providing City Council Minutes Regular Meeting — October 7, 2019 8 For Publication In The Official Newspaper Of The City Of Port Arthur And Effective Immediately After Publication The Mayor introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Frank, seconded by Councilmember Kinlaw and carried, Proposed Ordinance No. 6804 was adopted becoming Ordinance No. 19-510. Voting Yes: Mayor Bartie; Mayor Pro Tern Doucet; Councilmembers Scott, Jones, Kinlaw, Moses and Frank. Voting No: None. The caption of Ordinance No. 19-51 reads as follows: ORDINANCE NO. 19-51 AN ORDINANCE AMENDING APPENDIX A (ZONING), SECTION 7, USE OF LAND AND BUILDINGS AND SECTION 13, MOBILE HOME DISTRICT REGULATIONS OF THE CITY OF PORT ARTHUR CODE OF ORDINANCES PROVIDING THAT VIOLATION OF THIS ORDINANCE IS PUNISHABLE AS PROVIDED IN SECTION 1 — 8 OF THE CITY CODE OF ORDINANCES AS AMENDED BY A FINE NOT TO EXCEED TWO THOUSAND DOLLARS [$2,000.00] AND PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER OF THE CITY OF PORT ARTHUR AND EFFECTIVE IMMEDIATELY AFTER PUBLICATION VIII. ADJOURNMENT OF MEETING Upon the motion by Mayor Pro Tern Doucet, seconded by Councilmember Moses and carried unanimously, the City Council adjourned their meeting at 7:07 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR THURMAN "BILL" BARTIE ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD October 7, 2019. APPROVED: City Council Minutes Regular Meeting — October 7, 2019 9