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HomeMy WebLinkAboutPR 21144: PURCHASE OF PORTABLE RADIOS AND MOBILE RADIOS City.of u,'1 rt{ttlr Teras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 28, 2019 To: The Honorable Mayor and City Council Through: Ron Burton, Interim City Manager From: Larry D. Richard, Fire Chief RE: PR 21144 Purchases of Portable Radios and Mobile Radios Introduction: The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution 21144 authorizing the purchase of six (6) Portable Radios and five (5) Mobile Radios from Motorola Solutions of Houston, Texas through HGAC contract RA05-18 for$46,638.13 Background: • The Fire Department has found it necessary to purchase six (6) Motorola APX6000 portable radios with accessories and five (5) Motorola APX6500 mobile radios with accessories. This equipment will be issued to Fire Inspectors and Fire Marshals responsible for enforcing the City of Port Arthur's Gaming Ordinance and life safety codes in gaming locations. The currently utilized radio equipment will no longer be maintained by Motorola. The ability to communicate with Port Arthur Dispatch and other Officers is a critical need. Funds were approved by Ordinance 19-46 which adopted the fiscal budget beginning October 1, 2019. Budget Impact: Funding is available in Vehicle/Equip—Gaming account number 149-1054-517.25-00. Recommendation: The Fire Department recommends approval of this resolution to vendor Motorola Solutions. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No . 21144 10/28/2019 1pw/nmt RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF SIX (6) PORTABLE RADIOS AND FIVE (5) MOBILE RADIOS FOR THE FIRE DEPARTMENT FROM MOTOROLA SOLUTIONS OF HOUSTON, TEXAS, THROUGH HGAC CONTRACT NO. RA05-18 IN THE AMOUNT OF $46, 638 . 13; FUNDING IS AVAILABLE IN VEHICLE/EQUIP - GAMING ACCOUNT NUMBER 149-1054-517 .25-00 . WHEREAS, the Fire Department has found it necessary to purchase six ( 6) portable radios and five (5) mobile vehicular radios for use in gaming enforcement; and, WHEREAS, Port Arthur Fire Department currently utilizes Motorola radios on the existing radio system; and WHEREAS , the Fire Department must use radios that are compatible with the existing radio system and considers it unfeasible to purchase various brands of radios, causing the department to maintain various brands of batteries, chargers, other ancillary equipment, resulting in higher costs; and WHEREAS, pursuant to Chapter 271 Subchapter D of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and WHEREAS , pursuant to Res . 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with H-GAC Buy Cooperative Purchasing Program; and WHEREAS; Motorola Solutions has provided a quote for 5 Motorola APX6500 mobile radios and accessories for $17, 606 . 05 and P.R. No.21144 10/28/2019 1pw/nmt for 6 Motorola APX6000 portable radios and accessories for $29, 032 . 08 for a grand a total of $46, 638 . 13 under HGAC contract pricing; (see quotes attached hereto as Exhibit "A") ; and, WHEREAS, a copy of this line item in the City of Port Arthur 2019-2020 Budget is attached hereto as Exhibit "B"; and, WHEREAS, funds are available for this purchase in Vehicle/Equipment - Gaming account number 149-1054-517 . 25-00 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council hereby authorizes the purchase of six ( 6) portable radios and five (5) mobile vehicular radios from Motorola Solutions of Houston, Texas, in the total amount of $46, 638 . 13 . Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED, AND APPROVED, this day of 2019 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES : Mayor: Councilmembers : NOES: P.R. No.21144 10/28/2019 1pw/nmt Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Ai e6d2(--ro+- /►, ._ Allt""Peno/ City Attor ey APPROVED FOR ADMINISTRATION: Ron Burton Interim City Manager APPROVED AS TO AVAILABILITY OF FUNDS: Kandy Danie Interim Finance Director (W.& 1,14„, Clifton Williams, CPPB Purchasing Manager Exhibit "A" t wr u, o 0 0 0 0 CO H w o 9 ^ W CO .N'^ 01 N Val O 0 X O d C v- N N. N N W N o N K W O x w w..w w w w w 63 Y C .0 N N 7 0 0 Yl O m> .E y N ' 4 CI M to U 'Q Cl = O U lD V M M al a` . vC d (9 (CO.))') 0 1 0 N U a) \ lL L 1. Li_ Z J /-� a U d C ) N co Q 0. 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G z 0 N _ D O Q q Q p k c a < QQQQ pi Q va a . a U N c CO co lD N N H > LL N CD of N 0 L K 00 U) CC O) W Cr, < CO 00 1� CO W rt j 0 (C � a N CD H Z Z Z Z Z o 0 w0a 0 Q 0Q QQ0 Q 0Q 0 CC Ip H H R H -J U V) co <1100 !0010 zzzzav�i 4 c T? co co (D CD CO (D (D fD f0 CO CD [D co co [O y a tt C Q � O C ti E ,_ R .0U U 0, 4- QI L N M 7 to CC t- QO 2 ns to — E x co H C 0 Z O h V O3 m r 2 10 co ai CIS W } 0 - 6 6 - § - / - - ® - 4.9 . §{ § ){ % \ G ) ,7 p \ al } z co \{) _\ ƒ ] CS \)$ - - /i/% 2 # 1- E c 0z ) ow Ik I § F »G E\ _ © iu ) k $E & re q < t Et � ` w� ® , 00gopx \ k} \ } w� �� �� ° � f3 [ G«-7:(10 ,44W B ` W ' q� fl N CaE E 22 0 ■ oiw0 --zW2/ 2 a 2\ _ < = � 3k «z < 60 � . $ f ��¥v £�5§000, , § § =� ) & - -� k} ■ £ WO2w-e- ©Z 000a= \). « o zg@§k0S ■ WE ■ t— ozm,ce ._ cN_u � ww |$ co 76 % ° E w &SmE)§�2re�g000 - m & 2� 1. $0&m3� W� E\ # « S «« « .z«_a«OWM § q §a6§oaa��6aaakt &@22222awwaaakre( Q < g O''.:3. U w \ I, •:• & mwo § muj �§- uk » W « « « CeN ® mM«4D«u«e, .: 2 muo «(D-rmNo O» 3 .- � ` ■ ■ s �m°a ~ ~> #» goG / Mcocoo&ea00) )t c wwwwmo10 � owowoow iii :\ ) \\§0} E e .0o 10= - ..Y - fes� A\} k :A C RGz) Exhibit "B" Wiz' w City of Port Arthur,TX ,3-io New Program Requests-Excluding Personnel ~'a FY2019-2020 Requests Dept. Category Department Division Description Est Cost 120.1429.582.92.00 Vehicle/Equip EDC EDC Toro Z Master 3000-Ferris replacement 11,000 120.1429.582.21.00 Other EDC EDC New Community&Business Dev.Ctr-Supplies 2,000 120.1429.582.59.00 Other EDC EDC New Community&Business Dev.Ctr-Janitorial 2,000 120.1429.582.61.01 Other EDC EDC New Community&Business Dev.Ctr-Elec 5,000 120.1429.582.61.02 Other EDC EDC New Community&Business Dev.Ctr-Gas 5,000 120.1429.582.91.00 Other EDC EDC New Community&Business Dev.Ctr-Furn/Fix 1,000,000 1,025,000 • t aQ9 l ' • C.rdit 1, • -. �OOU,•>^. 149.1054.517.25.00 Vehicle/Equip Gaming Gaming 5 Portable Radios and Accessories-Police 25,200 149.1054.517.25.00 Vehicle/Equip Gaming Gaming 6 Portable Radios and Accessories-Fire 26,000 149,1054.517.25.00 Vehicle/Equip Gaming Gaming 8 Mobile Radios and Accessories(5 Fire,3 Police) 35,200 86,400 '140.1405.551.59.00 Other Hotel Rosehill Hotel set-aside for repairs and restoration 179,000 179,000 rn-�rr .. •r tea" _ �r r� r: • , .fid, ` .1421.553.32.00 Other Library Special Fund 0 0 103.2001.601.87.00 Other Golf Course Fund Repair handrails on South Bridge at Babe Zaharias 40,000 40,000 ',�rr.,.^.•`cam '' "j''t x�'�''`�'��;`�-T"`a [� _ n�" =�' a'. -�z'i'-✓�'"�i° ��'sr ti t.' ""` ,� • r? �.�s,.x�, 104.1012.513.29.00 Other Municipal Court Tech Fund Additional security cameras in lobby&courtroom 5,500 5,500 �,a�Otai � I'kYC 2�gCOUY�F•eG i nO ��C(-xF5 C��r `b'r��,:�'•` ._ �=�*"� `�°y� `��`:s � �,,t���`�'S�Cj'� �'i .E} �.. '.A���3.._s:.._3�'i..� is�,.��,... {r.'. .. a. .� _� � _�'°' ���aua�..�fic��ss*st4'-:"'-?�s::tr�;.�3"•"��La�A: Total 1,929,205