HomeMy WebLinkAboutPR 21127: CONTACT AWARD FOR SEALING AND WATERPROOFING THE CITY HALL COMPLEX LOCATED AT 444 4TH STREET ,r„„, 1.
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INTEROFFICE MEMORANDUM
Date: October 28, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager
From: Alberto Elefano, P.E., Public Works Director
RE: P.R. 21127—Contract Award for Sealing and Waterproofing the City Hall
complex located at 444 4th Street
Introduction:
The intent of this agenda item is for the acceptance of the proposal for waterproofing the City
Hall complex, located at 444 4th Street from SETEX Facilities & Maintenance, LLC of Port
Arthur, Texas through Choice Partners in the amount of$211,799.13.
Background:
The City Hall complex, which comprises the City Hall building and the City Hall Annex,
experiences severe leakages. While most leakage occurs during rain events, some occur during
dry weather events. These leakages cause disruptions in vital services to the City's citizens.
Therefore,the City Hall complex requires area resealing and waterproofing. In accordance with
the Choice Partners Job Order Cooperative Purchasing agreement, SETX Facilities and
Maintenance, LLC of Port Arthur,Texas, submitted a proposal for sealing and waterproofing of
the City Hall complex in the amount of$211,799.13.
Budget Impact:
This contract impacts funds in the Capital Improvement Program(Building)for the sealing and
waterproofing of the City Hall complex, Account No. 307-1601-591.82-00.
"Remember,we are here to serve the Citizens of Port Arthur”
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 21127 authorizing the
City Manager to execute a contract with SETX Facilities and Maintenance, LLC of Port Arthur,
Texas through Choice Partner Cooperative Agreement in the amount of$211,799.13.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 >C Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. 21 127
10/25/2019 ace
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH SETEX FACILITIES & MAINTENANCE, LLC
OF PORT ARTHUR, TEXAS, THROUGH CHOICE PARTNERS
COOPERATIVE PURCHASING PROGRAM CONTRACT NUMBER
15/0413N-11 FOR THE SEALING AND WATERPROOFING OF THE
CITY HALL COMPLEX LOCATED AT 444 4TH STREET, IN THE
AMOUNT OF $211,799.13. FUNDS AVAILABLE FROM THE CAPITAL
IMPROVEMENT PROGRAM (BUILDING) ACCOUNT NO. 307-1601-
591.82-00.
WHEREAS, the City Hall complex, 444 4th Street, Port Arthur, Texas, comprises
City Hall and the City Hall Annex building; and,
WHEREAS, the City Hall complex experiences leakages throughout the buildings;
and,
WHEREAS, observation of the leakages indicates that the basement and the
second, third, fourth, and fifth floors of City Hall and the first floor of the City Hall Annex
experience significant leakage; and,
WHEREAS, SETX Facilities and Maintenance, LLC of Port Arthur, Texas, has a
cooperative purchasing program contract with Choice Partners Job Order Contracting
(JOC); and,
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution
of its governing body, to participate in cooperative purchasing programs, such as Choice
Partners Purchasing Program, a purchasing cooperative, as an alternative to a formal bid
process; and,
P.R. 21 127
10/25/2019 ace
Page 2 of 4
WHEREAS, per Resolution No. 18-445, the City entered into an interlocal
agreement for cooperative purchasing with Choice Partners Purchasing Program; and,
WHEREAS, the City received a proposal from SETX Facilities and Maintenance,
LLC of Port Arthur, Texas, for the sealing and waterproofing of the external buildings (see
Exhibit A), in accordance with the Choice Partners Job Order Contracting (JOC) agreement
Texas Contract Number 15/041JN-11, in the amount of $211,799.13; and,
WHEREAS, the Public Works Department recommends to the City Council that
the City Manager be authorized to enter into a contract with SETEX Facilities &
Maintenance, LLC through Choice Partners Cooperative Purchasing Program Contract
Number 15/041JN-11 for the sealing and waterproofing of the City Hall Complex located
at 444 4th Street.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to execute
on behalf of the City of Port Arthur a contract with St I X Facilities and Maintenance, LLC
of Port Arthur, Texas, for the sealing and waterproofing of the City Hall complex in the
amount of $211,799.13; in substantially the same form as attached hereto as Exhibit A;
and,
THAT, a copy of the caption of this Resolution No. be spread upon the Minutes of
the City Council.
P.R. 21127
10/25/2019 ace
Page 3 of 4
READ, ADOPTED AND APPROVED this the day of , A.D. 2019 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
��i►.
OA klehe(f d�
aleci of izen Esq. Ron Burton
City A orney Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
C
Kandy Daniel .�
Director of Finance
P.R. 21127
10/25/2019 ace
Page 4 of 4
Alberto Elefano, P.E.
Director of Public Works
4:414,,,,
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
8SETS
CONSTRUCTION CORP.
"Strength in Construction"
LA License#54937
Mailing Address: October 17, 2018
P.O. Box 20678
Beaumont, Texas 77720-0678 Cliff Williams
City Of Port Arthur
O (409)842-8181 444 4th Street
Port Arthur, Texas 77640
Ii (409)842-2274
® setex@setexconstruction.com Project: "City Hall Waterproofing"
4
e. setexconstruction.com
Subject: "Proposal"
General Contracting Dear Mr. Williams :
Construction Management We are pleased to submit our proposal utilizing our 15/041JN-11-2015 Choice Partners JOC
Texas Contract based on local CCI and our coefficient of.89.
Design-Build Proposal Recap:
Job Order Contracting Cleaning of Exterior Surface:
1. Clean all surfaces by cold water restoration method. We would be using high
pressure water through a special pump and gun capable of producing 200 to
Facilities Maintenance 3200 PSI, depending on the surface, to remove any dirt, mildew, loose or
peeling paint and Ect., leaving the surface clean and bright in appearance.
Commercial
Masonry Repairs:
1. All settlement cracks in stone, precast o structure masonry shall be cut by
Industrial power grinding method to a depth of 1 inch and width of 3/8 inch.
2. Back caulk with Sonneborne's Sonolatic 150 sealant, % inch in depth, then
tuck point remaining to flush, uniform, watertight surface.
Government 3. The joints shall then be air or water cleaned under sufficient pressure to
remove all dust, dirt, and particles of mortar.
Healthcare 4. All rusted rebar or steel shall be cleaned by proper method, then apply a rust
inhibitor. Allow dry time before applying one coat of primer.
5. All areas being repaired will receive a brush coat of acrylic bonding agent.
Infrastructure Then apply Sonneborne's Sonopatch 300 by hand trowel flush to surrounding
surface. Then hand floated to match in color and texture to surrounding areas.
Then damp cured.
Corporate
Caulk All Horizontal and Vertical Control Joints:
1. Remove all old deteriorated caulk sealant then dispose of in the proper
Education manner.
2. Prime all joints to receive caulk with Sonneborne's 733 Primer applied by
Performing Arts brush.
3. Install Denver Foam's Soft Cell Backer Rod 25% larger than the joint to width
and depth of joint to manufacturer's specification.
Historical 4. Apply Sonneborne's Sonolactic 150 Sealant by hand gun method to all areas
receiving sealant then hand tool to a neat, straight, watertight seal.
Established 1990
8SETS
CONSTRUCTION CORP.
"Strength in Construction"
LA License#54937
Mailing Address:
P.O. Box 20678
Beaumont, Texas 77720-0678
al (409)842-8181
6 (409)842-2274
® setex@setexconstruction.com
.A.
�, setexconstruction.com Door and Window Frame Caulking and Glazing:
1. Remove all loose and deteriorated caulking from perimeter of frames the
General Contracting dispose of in a proper manner.
2. Clean all areas receiving sealant with approved cleaner, denatured alcohol.
3. Apply Sonneborne's 733 primer by brush leaving a thin film. Allow to dry to
Construction Management tacky to the touch.
4. Apply a bead of Sonneborne's Sonolastic 150 sealant by hand gun method
to all door and window frames. Frame to glass then hand tooled to a straight,
Design-Build neat, watertight finish.
Job Order Contracting Door and Window Frame Painting—Painted Surfaces Only:
1. Remove all loose or peeling paint by scraping, hand or power sanding down
to original wood surface.
Facilities Maintenance 2. Apply Sherwin Williams oil based primer to all wood or steel frames by brush
or roller, and then allow to dry.
3. Apply Sherwin Williams oil-based enamel to all wood or steel frames by
Commercial brush or roller a minimum of two coats.
Industrial Elastomeric Wall Coating on Brick and Stucco Previously Painted:
1. After cleaning, all repairs, and caulking have been completed, two full coats
of elastomeric coating will be applied by brush, roller or spray at the rate of 1
Government gallon per 80 sq. ft. per coat to waterproof and preserve the aging precast
stone color of owner's choice.
Healthcare Transparent Waterproofing to Unpainted Precast:
1. After cleaning, all repairs, caulking, and coating has been completed; one
coat of Prime a Pell H2O Transparent Waterproofing will be applied by low
Infrastructure pressure spraying or long nap roller at the rate of 1 gallon per 175 sq. ft. in
strict accordance with manufacturer's specifications.
Corporate 2. All grass, shrubs, and etc. Will be protected.
Balcony Deck Coating System:
Education 1. Clean all Floor Surface
2. Caulk around all perimeters of floor to walls or windows, etc.
3. Apply Master Seal 200 Urethane Waterproof deck coating system to all floor
Performing Arts area at the rate of 25 sq. ft. per gallon by roller or brush to allow set time.
4. Apply one coat of Master Seal 225 to top coat at the rate of one gallon per 80
Historical sq. ft. —add non-skid texture back roll into wet material.
Proposal Cost $ 206,633.30
Bond (if applicable) $ 5,165.83
Total Price $ 211,799.13
Established 1990
8SETS
CONSTRUCTION CORP.
"Strength in Construction"
LA License#54937
Mailing Address.
P.O. Box 20678
Beaumont, Texas 77720-0678
Exclusions:
Unforeseen items beyond specified scope listed above, overtime, and liquidated damages.
0 (409)842-8181
fI (409)842-2274 We estimate approximately sixty (60)working days to complete upon material delivery
® setex@setexconstruction.com
st. setexconstnrction.com This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00
pm. Once accepted this proposal turns into a lump sum contract. Please contact us at
409-842-8181 at your convenience to discuss this estimate.
General Contracting
Respectfully submitted,
Construction Management SETEX Construction Corp.
Bri Shipp
Design-Build
Project Mana
18-0217
Job Order Contracting
AGREED TO:
Facilities Maintenance
CITY OF PORT ARTHUR
Commercial BY:
Ronald Burton
Industrial Interim City Manager
Government
Healthcare
Infrastructure
Corporate
Education
Performing Arts
Historical
Established 1990
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