HomeMy WebLinkAboutPR 21145: AUTHORIZATION TO PURCHASE A GENERAC SG0625 625KW NATURAL GAS GENERATOR City of :
ort rth«r
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 28 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager
From: DeWayne O. Davis, City Engineer
RE: PR 21145—Authorization to purchase a Generac SG0625 625kw Natural Gas
generator.
Introduction:
Approval of Proposed Resolution Number 21145 authorizing the City Manager to purchase a
Generac SG0625 625kw Natural Gas generator from Waukesha-Pearce Industries Inc. of
Houston, Texas, for the City Hall and City Hall Annex buildings for a quoted price of
$372,056.00 based on BuyBoard pricing. Waukesha-Pearce Industries Inc. will deliver and
install the generator.
Background:
Recent weather situations and neighboring events such as the fire at the Port Arthur Port have
proved that there is a need for our building to have a functioning generator. The current unit is
in need of being replaced.
Budget Impact:
Funds are available in the Capital Improvements Account No. 625-1801-531.92-06.
Recommendation:
It is recommended that City Council approve P.R. No. 21145 authorizing the City Manager to
purchase the Generac SG0625 625kw Natural Gas generator from Waukesha-Pearce Industries
Inc. of Houston, Texas, in the amount of$372,056.00 based on BuyBoard Pricing.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. 21145
11/5/2019 dod, anw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A
GENERAC SG0625 625KW NATURAL GAS GENERATOR THROUGH THE
BUYBOARD COOPERATIVE PURCHASING PROGRAM FROM
WAUKESHA-PEARCE INDUSTRIES INC. IN THE AMOUNT OF
$372,056.00 INCLUDING DELIVERY AND INSTALLATION.FUNDING IS
AVAILABLE IN CAPITAL IMPROVEMENTS ACCOUNT NO. 625-1801-
531.92-06
WHEREAS, recent weather events namely Hurricane Harvey and Tropical Storm Imelda
have shown how the City of Port Arthur is prey to the need of an alternative for electricity in case of
a power outage; and,
WHEREAS,in July 2019,a fire at the Port of Port Arthur forced Entergy to shut-off power
in the Downtown area, which had it not been for our current generator City Hall and the Annex
Building would have been unable to function; and,
WHEREAS,the unit that is currently functioning is a diesel generator and is so old that parts
of it are not sold anymore. We are on borrowed time for the current generator. The unit that is
proposed for purchase is a Generac SG0625 625kw Natural Gas generator and it will be powered by
natural gas.A natural gas generator will eliminate the need for an employee to constantly monitor the
unit for fuel because the current unit does not have a gas gauge; and,
WHEREAS, the old generator needs to be manually transferred on and off this proposed
Generac SG0625 625kw Natural Gas generator will automatically be transferred on when the power
is turned off; and,
WHEREAS,Chapter 271 of the Local Government Code allows a city,by resolution of its
governing body,to participate in cooperative purchasing programs,such as Buyboard,a purchasing
cooperative, as an alternative to a formal bid process; and
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
P. R. 21145
11/5/2019 dod, anw
interlocal agreement for cooperative purchasing with Texas BuyBoard; and
WHEREAS, the City of Port Arthur has received a proposal from Waukesha—Pearce
Industries Inc. in the amount of$372,056.00 with BuyBoard pricing, which includes the Generac
SG0625 625kw Natural Gas generator,delivery and start-up and turn key installation,as delineated
in Exhibit"A"attached hereto; and
WHEREAS,the Director of Public Works recommends the replacement of the current diesel
generator with the purchase a Generac SG0625 625kw Natural Gas generator for City Hall and the
Annex Building, as delineated above; now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the facts and opinions in the preamble are true and correct.
THAT the City Manager of the City of Port Arthur is hereby authorized and directed to
purchase one Generac SG0625 625kw Natural Gas generator from Waukesha-Pearce Industries Inc.
through BuyBoard in the amount of$372,056.00, as delineated in Exhibit "B".
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of November,2019 at a Regular
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor: •
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
P. R. 21145
11/5/2019 dod, anw
ATTEST: APPROVED • S TO FORM:
PiA4. 4 Aid U4\ v�
Sherri Bellard Vale tj
City Secretary City •'i/'orne
APPROVED FOR ADMINISTRATION:
Ron Burton
Interim City Manager
Alberto Elefano, P.E.
Director of Public Works
APPROVED FOR FUNDING:
� 2 , alok
Kandy Danie Clifton Williams, CPPB
Director of Finance Purchasing Manager
P. R. 21145
11/5/2019 dod, anw
EXHIBIT A
kyBoard Texas Association of School Boards
BUYBOARD Quotation
• • Cooperative,Purchasing
Quote Date I October 22, 2019 I Quote Request No. 070119-001 NN
Contract No. 577-18
Quotation To Vendor ID 837
Buying Agency City of Port Arthur Waukesha-Pearce Industries Inc.
Contact Jeffifer Edwards Generator Division
Phone 409-983-8188 Contact Nick Newell
Fax 409-745-2066 Phone 832-350-9168
Email jennifer.edwards c@i,portarthurtx.gol Fax
Email nick.newell(a)wpi.com
1 _ .
Pricing Based On Maunufacturer's Price List Dated: 01/01/17 Contract Discount 33.0%
Factor 67.0%
A. Base Unit:
Brand Model No. Description List Price Net Price
Generac SG0625 625KW Natural Gas Generator $ 429,738.00 $ 287,924.46
Includes All Standard equipment &attachments as listed in attached brochures and delivery to your facility.
B. Factory options and attachments INSTALLED
Sales Code Description List Price Net Price
UDG-750 Upsized 33.9 $ 27,942.00 $ 18,721.14
$
$
Sub Total I $ 18,721.14
C. Non-Factory options and attachments INSTALLED
Sales Code Description Net Price
FRT-STU Delivery& Start-up $ 5,941.00
PSTS600 Service Entrance Rated 1000A ATS $ 14,074.00
TK-IST Turn Key Installation $ 68,387.00
$
Sub Total $ 88,402.00
D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc.
Description Net Price
Generac Facory Rebate and Margine Adjustment $ (22,991.60)
$
Sub Total $ (22,991.60)
TOTAL PURCHASE PRICE: $ 372,056.00
Delivery:I Determined at Time of Order
Pricing valid for sixty(60) days from this date. Orders after that period must be re-quoted.
Transmit copy of quotation with purchase order issued to WPI to:
Texas Association of School Boards, BuyBoard, PO Box 400, Austin, TX 78764-0400 email: buyboard@tasb.org