HomeMy WebLinkAboutPR 21153: CHANGE ORDER NO. 1 FOR PLEASURE ISLAND GOLF CLUB HOUSE IN THE AMOUNT OF $4,007.82 „,,,,,,,,,,,
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INTEROFFICE MEMORANDUM
Date: October 29, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, Interim City Manager
Kandy Daniel, Interim Finance Director
From: Clifton Williams, Purchasing Manager
RE: P.R. 21153—Change Order No. 1 for Pleasure Island Golf Club House in the
amount of$4,007.82
Introduction:
The intent of this agenda item is for City Council's approval of Change Order No. 1 in the
amount of$4,007.82 for repairs at Pleasure Island Golf Club House.
Background:
On October 24,2018,City Council awarded SpawGlass the contract to repair the golf club house
on Pleasure Island for the amount of$25,600 pursuant to Resolution No. 18-476. City Council
amended Resolution No. 18-476 authorizing the repairs pursuant to Resolution No. 19-391 on
September 10, 2019 in the amount of$25,600. Due to the time gap, there was a slight increase
and some additional repairs were discovered during the renovation. SpawGlass submitted a
Change Order increasing the contract amount by $4,007.82 to a new total of$29,607.82.
Budget Impact:
Funds are available for Change Order No. 1 in Pleasure Island Account No. 450-1291-549.32-
00. The original contract amount of$25,600 was budgeted in FY 2019. The repairs were not
completed prior to the end of the fiscal year, so a budgeted amendment will be presented at a
future date so that the funds can be re-appropriated.
"Remember,we are here to serve the Citizens of Port Arthur”
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City Council authorize the City Manager to execute Change Order
No. 1 to the contract with SpawGlass Building Services of Beaumont, Texas, increasing the
contract by $4,007.82 for additional repairs discovered during the renovation of the Pleasure
Island Golf Club House to a new total of$29,607.82.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur.Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21153
10/29/2019 CEWJ
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND SPAWGLASS BUILDING SERVICES OF
BEAUMONT, TEXAS, FOR ADDITIONAL REPAIRS TO THE
PLEASURE ISLAND GOLF CLUB HOUSE, INCREASING THE
CONTRACT AMOUNT BY $4,007.82 TO A NEW TOTAL OF
$29,607.82; FUNDING IN ACCOUNT NO. 450-1291-549.32-00
WHEREAS, City Council approved Resolution 19-391 on September 10, 2019
amending Resolution No. 18-476 regarding the repairs to the Pleasure Island Golf Club
House; and,
WHEREAS, additional work is needed due damage discovered during the
renovation; and,
WHEREAS, Change Order No. 1 will increase the contract amount by $4,007.82,
to a new total of $29,607.82; and,
WHEREAS, the Director of Pleasure Island recommends that the additional work
be done due to damage discovered during the renovation.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the City Manager to
execute Change Order No. 1 with SpawGlass Building Services of Beaumont, Texas,
increasing the contract amount by $4,007.82 to a new total of $29,607.82, in
substantially the same form as attached as Exhibit "A".
Section 3. That, a copy of this caption be spread upon the Minutes of the City
Council.
P.R. No. 21153
10/29/2019 CEWJ
Page 2 of 3
READ, ADOPTED AND APPROVED on this day of November, A.D.,
2019, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
d/
illi. . 14 119 14i r
va-Nt. Tize •, Esq. Ron Burton
City Lttorn- Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
-1<
Kandy Daniel
Director of Finance
P.R. No. 21153
10/29/2019 CEW]
Page 3 of 3
Jimmy Dike
Director of Pleasure Island
CliftOn Williams, CPPB
Purchasing Manager
EXHIBIT "A"
SlawGBuilding Services
•
SpawGlass Building Services
350 Pine Street,Ste.310-Beaumont,Texas 77701 -Phone(409)681-4547
Answering Service-877-206-0944
Change Order #1
10.29.19
Ron Burton
City of Port Arthur
444 4th Street Port Arthur,TX 77640
Re: Additional work items not in original scope of work document.
SpawGlass Job No.: 4019313.04
Address of Service: 1901 T B Ellison Pkwy, Port Arthur 77640
Dear Mr.Burton,
SpawGlass Construction Corp. is pleased to offer our change order proposal to perform the scope as described in the following
inclusions:
I. INCLUSIONS
We have estimated:
1) Strip Veneer from Door frames to expose damaged(2)door frames.
2) Replace trim with (44')31/2"Colonial trim,due to previous profile that is no longer in
production.
3) Clean out track around drywall repair areas. Reframe area by door(hinge side)
4) Replace wall insulation in (3)areas.
5) Remove wall signage and patch/re texture wall due to adhesive used to hang the signage.
6) Fill in holes between exterior and interior on walls that had drywall damage with Expansion
Foam.
7) Additional cost in regards to updated subcontractor proposal for window caulking scope of
work(Contractor validity period expired from bid date to date of award)
8) All additional labor,materials,equipment,safety equipment,insurance for job scope
above.
Cost of Service $ 4,007.82
Sales Tax(8.25%) TAX EXEMPT
Total Cost of Service $ 4,007.82
II. EXCLUSIONS
1) Any additional areas needing repair
2) State tax
3) Bonding
4) Anything not specifically included above is specifically excluded
III. OWNER-SUPPLIED
Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract
amount.This offer is subject to arrangements being made,which are satisfactory to Contractor,for payment of the contract sum and
security thereof.
Note:This proposal is valid for thirty(30)days only.
10.29.19
Michael Green Date Ron Burton Date
SpawGlass Construction Corp. City of Port Arthur