HomeMy WebLinkAboutPR 21158: APPROVAL TO ACCEPT THE DONATION OF A 2019 FORD E350 STARCRAFT MOBILE OFFICE CONVERSION VAN FROM THE TEXAS DEPT. OF HEALTH AND HUMAN 4
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City of - Cin
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Texas
Date: November 05, 2019
To: Ron Burton, Interim City Manager
From: Judith A. Smith, RN, BSN,Director of Health
RE: P.R. 21158 Approval to accept the donation of a 2019 Ford E350 Starcraft
Mobile Office Conversion Van from the Texas Department of Health and Human
to be utilized to provide WIC services outside of the clinic. This vehicle is
donated and there is no cost to the City.
Nature of the Request: Recently, as a result of surplus funds from fiscal year 2018, the Texas
Department of Health and Human Services WIC Program was able to purchase twenty-four
E350 Starcraft mobile office conversion vans, and the city of Port Arthur's WIC program will be
the recipient of one of the vans. The van will be used to provide WIC services in the form of
satellite clinics within the community. All vehicle maintenance, inspections, and repair services
will be funded by the WIC Vehicle Maintenance Acct. 101-1331-542.43.00.
Staff Analysis, Considerations: No additional staff needed. The WIC staff will use this van to
provide WIC services within the community.
Recommendations: It is recommended that the City Council approve P.R. No.21158, which is
the acceptance of the donated 2019 Ford E350 Starcraft Mobile office conversion van from
Texas Department of Health and Human Services for the WIC Program.
Budget Considerations: The cost of the van will be $92,713.01, and will be funded by the
Texas Department of Health and Human Services. All funds necessary for vehicle maintenance
will be paid for by WIC grant funds.
"REMEMBER WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHURP.O.BOX 1089•PORT:1RTHUR, TX 77641-1089•
409/983-8101-FAX 409/982-6743
P.R No. 21158
11/05/2019-js
RESOLUTION NO.
A RESOLUTION ACCEPTING THE DONATION OF A 2019 FORD E350
STARCRAFT MOBILE OFFICE CONVERSION VAN FROM THE
TEXAS DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR
THE CITY OF PORT ARTHUR WIC PROGRAM. THE TOTAL COST
OF THE VAN IS $92,713.01 AND WILL BE PURCHASED BY THE
STATE. INSPECTIONS AND REPAIR SERVICES WILL BE FUNDED
BY WIC GRANT FUNDS, VEHICLE MAINTENANCE ACCOUNT, 101-
1331-542.43-00
WHEREAS, recently, as a result of surplus funds from FY 2018, The Texas Department
of Health and Human Services WIC Program was able to purchase twenty-four E350 Starcraft
Mobile office conversion vans for clinics to use to provide WIC services in the community: and,
WHEREAS, the City of Port Arthur WIC Program has been designated as one of the
recipients of the mobile office conversion vans; and,
WHEREAS, the van will be used to provide WIC services in the form of a satellite clinic
within the community; and,
WHEREAS, the Director of Health recommends that the City Manager be authorized to
accept the donation of the vehicle from the Texas Department of Health and Human Services.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves the
acceptance of the donated 2019 Ford E350 Starcraft Conversion Mobile office conversion van.
Section 3. That, the City Council deems it is in the best interest of the City to approve
and ratify the City Manager's execution of all necessary documents for the WIC Program to
receive this vehicle as delineated in Exhibit"A".
P.R. No. 21158
11/05/2019-js
Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED, this day of
2019 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following
Vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Tga
i)
Valecia T n , C' Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, Interim City Manager Judith Smith. R.N. BSN, Director of Health
EXHIBIT "A"
VAcommunity
C t 0/1 IIEAL"Ili SERVICES
PARTNERSHIP
Helping People. Changing Lives.
SOUTH PLAINS COMMUNITY ACTION ASSOCIATION,INC. (800)782-5028
FAX: (806)897-0835
411 Austin Street • P.O.Box 610 • Levelland.Texas 79336 • (806)894-6104 WEBPAGE: www.spcaa.org
August 16, 2019
Contract Development &Support Branch
To Whom It May Concern:
South Plains Community Action Association, Inc. is requesting to purchase twenty-four conversion vans.
These vans will be used for travel thought the WIC counties in Texas. The funds to purchase twenty-four
new conversion vans will be used from FY2018 extra funding and surplus funds.
Approval is requested to accept the bid from Texas Comptroller Smart buy for$2,225,112.24. Each unit will
cost $92,713.01 and this will include the conversion van, graphic and interior design, and install of any
equipment needed.
All documentation will be kept at the WIC admin location in case any additional review is needed.
Conversion vans will be delivered by December 15, 2019.
GC-11 will be updated with the addition of new vehicles upon approval.
If you need more information, please contact me at 806-777.0187 or by email at emendoza@spcaa.or8
Thank you,
& e,, %//.2i1•!(�a
Eileen Mendoza, IBCLC, RLC
South Plains Community Action Association, Inc.
Program WIC Director
LA 130& 131
emendoza@spcaa.org
806.777.0187
INIGI1CBuy CONTRACT PRICING WORKSHEET Contract 11.1.01-19 Date 8/9/2019
For MOTOR VEHICLES Only No.: I Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Q°yi"e South Plains Community Action Contractor: Creative Bus Sales
Contact Roger Cardenas Prepared Brent Roy
Person: By:
Phone. 806-778.4538 Phone: 682-805-9830
Foe: Fax: •
Knott!: rcardcnas@spcaa.org t:mau: broy@crcativebussales.com
Product ZBA Description: 22'Starcraft Shuttle Bus
Code:
A-;Prot{ict ItemBase tltiif•Price Per Confractiir'c lI=(.iAC',(oritrsat <> <::> 53,581
)� P.tthlished:Options'- lteiiiize:licloii�:�AttaC111iilclftiDi�'s'I SliCet(s)if UB ssarj!.:^.(nclucic Option C ode in description if:applicable.
(Notei:Psibtislicd Options arc options;which wore:submitted aridpi ced in Contractor's hid}
Description Cost Description Cost
See attached published option detail
t ,
•
Subtotal Front Additional Sheet(s): 15479.21
Subtotal B: 15479.21
C.:Uii ubli hed; { i>t ncct iso:'
(1•lot :Unpubltslteti opnons ale ttetns w1iic were not subm{netl and priced{rt Ct2i ttacioi's fstd) :
DescrIptIon Cost Description Cost
Sec attached unpublished option detail
Subtotal From Additional Sheet(s): 17435
Subtotal C: 17435
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unitl
Price plus Published Options(A+B). For this transaction the percentage is: 25%
D:Total Cast Defoi a Any:Applicable TradetIn I Other Allowances I Dfscoatiis:(A+I3fG7:::;::::::::::::: :::::::':::::: ;:;;: .:>::•
Quantity Ordered: 24 7 X Subtotal of A+B+C: 86495.21 Subtotal 1): 2075885.04
Order.Processitig:Charge(Aiiioitot Per Ctir cut P.obc$:::::::;;::::. ::::> ::<::::>::::::<:?:::: ::::::::::::::::>:::::::::.::::?;::::::: Subtotal E: 6001
.I s 1:5isco........I Other... .s-' ceS 1:. r.I................l.:. . ince 1......-...........
F:.Tt'ddc .nitlSpccta 1..••.•.-.unto•!O h.. AUo.�an.•.•.....J`.,e.gnttlnat>illa?t..,h•/M.�..l unt?ousi�bii'peS:,"::: '�::`:::: :::::: .:: ::.:�:.:::5:.: . :•':. :. :_:_:_:_.:'::.5:...:
Description it Cost Description Cost
Delivery to end users(5396 per vehicle) —S9 9efr-- A' t-.14
Tax,Title,and Licensing fees(55,796.80 per vehicle) 1 5139,123.20
'• • Subtotal l': --t•4�tfLT[��
Dclivery:Date I G. Total Purchase Price (D+IE+IIi'•.) :
12.2'
2i2-2 )1
HLAC BTO1.19 Fungi E.Opt:ans.Aaessortes Unna:1e Prion
G.m.S•SHn •
ITEM NO. MANUFACTURER •• on Dose•tion •W UST PRICE 015(21135 KCAL PRICE '
0601001 GUA4R WS FAUN /RONT MID/WS MA /ALM Salo MAO 3
42414211 MIAMI sus sAllS HGOr DUIT A]/M1RlP A11A01U3140430004 AOAsaCo/omulm[PACE) 14115 Hu+ $1511
301.014 CREAMY 50315142 l7AR TOW BOOM 512167 $17.17 51134
•.4407 CR1JTW26tS SAM! MN 0R UMW,SIT RDAOTTANALED,$00005 555125 5114 $42221
•...-011 USAN LIS WAN MAME&31151Y/Ntt1WSUT,INT 504(1 MIFF 61 HART 5331w5 $1124 Six24
42014111 MANN 613(SAl21 MIN 5350 OCTtAO/R:b2o 0.0.31 111N4 31341191,110 $10(4( 1{042 $1711
(171011 QIAINS PA 1118 55I1111G2310AS1l2AT4W5110001 set/cog 41r•hit&Ma SO N 111 $754242 Sxm $4x70
4201011 C4WM 601 SAUS 134.01115 INN.WINO 60112140 51,4 AO 510420 411101
5101433 CAIATNIIUSSA713 R01/IN 4KOR11C3Y401 1M6a Ma 51442 i
[603 037 C/YAIM WA SNITS 31031x0 St/ACM 00003 ONUS 541316 $dM $57142
.
5111024 MAMNE MUS SATS 10.143 1O4ZMA71C•••A3 L1AtT••OM 51C1CLH 4¢
0410000 55111 5411174E0
(374-001 42142.0(61S1522 15075,1101114X10104$551 A4/SSTA/0140D 04473 5111-3WO(LIN n444d0 Roar 425151 and 04.0701m4fron. $74-01 $11.31 56147 {
501426 CUAT/4BUS 142 011/01041142 U3.142 CRIK➢.7A311501 DOUR DRAT OM.13/a ENTRY $34/34 174.42 122440
4274-05$ =Ana 6125 WAS stannous 0C1111OP 1.133 UGIT $4134 5433 Slam
41013.011 CLUNK R1354i11 I E O5T0111AD00010416-STEP 1.101'0.4../05170r101m 01.13om $0113 4547 523101
5101001 MARINLA!ASIS C1113(A14/114.1O7490442111 WNWINPUT A C.00[ 575711 $45.71 140
SUM
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5103000 Cl/AIMNA SA=IS 114
DONNE P/11•3•4440 TIO31 SMIER
F
[!51-010 4110115 610 34 4
13 N5(1ID1R6110T1nH¢nOR MTO •••. 111.11N {II
1241012 MAMA 51u 3542 MI1.01 WAJO3CW 30.301154
II • f i
4264
50CRLAM/WS 131= ACL'.050 0113 LOCUOL
CM/4U MAINE WS SAIF MIMI11A0)I74 CAk
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C606-01/ 1114150 6171 TAM POL1A11M.0455111 SO144.Cp1WA4W10OF URA/.43
C017032 •131145031. 0000,SSRRAl100 M 41CNCCKAWAY WWI O 65471 13.404 .
0110401 CR/AMA MII35112 1015 461 pC1WUSRJI r1/5La1T 51!12{ SUM 517205
5110025 01.1.1.113A3T US3.W3 l5U 10545.0Yr1 111.4 Stu 511.4
2MAIM 01{11 51114113 01 10FSRA 4-50 D CC ML4-50 ;Us. i
C11040:77 C1241M But 41.113 1A140N'r 1141/4011151
7 54131 5411 SS/AO i
4233071 QUAINT 34152 •art MAUI 14ML CI 6(41 $3111. 5375 $x1) f
C110011 MAIM SIMM! MEMO&RATl140144xr nun 511] MU
12011 Mews o 111514111 11/4.GRAS RAI/MANN.10 IN NONCE STEPS(MIA 414•4 MIRO 51114 51!024 I
x11001 C 1411576115!4137 5147033041AM)543101Tl't4N 1.644242 YGI 5207.51 smx 11742 i
4212031 MGM?EMS 14713 OCCO4A305 MA 041151.131750 011002100 211 $41376 SUM 5.3741 1
421542CAU
CA CADT113514115 /n 42GMT C11U ,OT $41 23 551 5 44442 I
4213001 1*W51411131 SAM 500.4-MAR 1/14.31,1.514 514114 $1413 5224A50
4214.551 MANI 4./.11 5.113 MAIM STOMA/W CM 431474141 $137!1 515.73 1141.12
01706{ CWAM&USULU TANU3.5141WORT AMMER AH 3010UU5.4!AIWA Uhl,4 WAY A.113.1114.0.1.4 1.044.0.11,LUSH POOST 1$431 51.73 SMAa y
1
017009 CR/A5M 6US SALTS 0610/4.541( s 04.22 LEV/11 05147/4 SNA WANT 151 1 CO 1O 191414 s 1sn CaSeal? .• Hu2 5114 14221 -.:
a57053 041A5W1 WSlAut7 Ma5MC130Ar COY0MIL 30Wk.41 WANT awl.3 ca.;to 4 111,47 1164 1135.14
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B& N Enterprises DATE: INV#:WIC-22
11652 FM 2868 08/08/2019 PO##:
Flint,Texas 75762 Client:CBS, Inc
Phone:903-253-4199 14740 Ramona Ave.
norma@Ishvans.com Chino CA 91710
End User: WIC
YEAR:2019 MAKE: Ford E350 Starcraft Mobile Office Conversion VIN:
Unpublished Options/Accessories/Equipment
Cummins Onan 4KW Generator-installed with control panel mounted on bus interior wall
Aluminum folding step stool
(2)24" Counter Stool
(3) Bungee Cord set
Rectangular Mat
First Aid kit
Triangle Safety Kit
HemoCue Hb 301 with 300 cuvettes
All-in-One Infant Station—Model#PE-RILB-4100
Doran Adult/Child scale DS6100
The Portable Adult/Infant Measuring Unit Model PE-AIM-101-(w/customization)
Master Lock Combination Padlock
Tower Fan
Safety Tower space heater
Roof Mounted A/C
Power strips (2 units)
Portable storage boxes w/ handles(different sizes)
Storage bin set(different sizes)
Clip-on LED Desk lamp
(3) Battery Cabinet LED Puck Light Kit
Wireless doorbell
Floor Mats
Folding sign
Privacy curtains &hardware
Aluminum shelving •
•
Custom built- 2 desk units
Custom graphics—full body wrap
Shipping, assembly and installation of equipment •
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