HomeMy WebLinkAboutPR 20949: PORT ARTHUR TRANSIT'S ELECTRIC VEHICLE PURCHASE City of Port Arthur
Transit Department
Memorandum
To: Ron Burton,Interim City Manager
From: Ivan Mitchell,Transit Director
Date: November 7,2019
Re: P.R.20949—Port Arthur Transit's Electric Vehicle Purchase
Nature of Request: Authorize the City Manager to enter into a contract with Proterra,Inc. of
Burlingame,California to purchase six(6)battery electric vehicles and charging infrastructure for Port
Arthur Transit(PAT).
Background: In 2016,PAT was awarded FTA section 5339(c)funds to purchase six(6)battery
electric buses(BEB). Under the FTA's section 5339(c)Low or No Emission guidelines,PAT was
permitted to select a direct vendor without undergoing the FTA's standard Request for Proposal(RFP)
process. PAT selected Proterra, Inc.as the vendor to procure six(6)BEB's.
PAT has completed the planning and design process for all the vehicles. The deployment of the six
(6)BEB's requires extensive engineering to PAT's maintenance facility which is also currently
underway.
Recommendation: It is recommended Proposed Resolution No. 20949 be approved. This resolution
would authorize the City Manager to enter into a contract with Proterra, Inc.to purchase six(6)battery
electric vehicles and charging infrastructure in the amount of$4,823,545.00.
Budgetary/Fiscal Effect: Funding to pay for the tank and canopy removal is funded by a Federal
Transit Administration(FTA)grant in account number 401-1509-561-82-00.
P.R. No. 20949
11/6/2019 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH PROTERRA, INC. OF BURLINGAME, CALIFORNIA TO
PURCHASE SIX (6) BATTERY ELECTRIC VEHICLES AND CHARGING
INFRASTRUCTURE FOR PORT ARTHUR TRANSIT, IN THE AMOUNT OF
$4,823,545.00; FUNDS AVAILABLE IN ACCOUNT 401-1509-561.93-00.
WHEREAS, the City Council authorized the City Manager to accept a FTA section
5339(c) grant in the amount of $3,905,377.00 for the purchase and deployment of six (6)
battery electric vehicles (BEB's); and,
WHEREAS, Port Arthur Transit (PAT) has been allotted 5307 funds in the amount of
$1,666,048.00 and City local appropriate $885,075.00 in matching funds to supplement the
remaining balance required for purchase and deploy six (6) BEB's; and,
WHEREAS, Under the FTA's section 5339(c) Low or No Emission guidelines, PAT
was permitted to select a direct vendor without undergoing the FTA's standard Request for
Proposal (RFP)process; and,
WHEREAS, PAT selected Proterra, Inc. as the vendor to procure six (6) BEB's; and,
WHEREAS,PAT's recommendation is sign the contract with Proterra, Inc. as delineated
in Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to enter into a contract with Proterra, Inc.
of Burlingame, California to purchase six (6) battery electric vehicles and charging infrastructure
in the amount of$4,823,545.00.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this day of A.D. 2019 at a
Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
P.R. No. 20949
11/6/2019 IM
Mayor: ,
Councilmembers: ,
,
NOES:
ATTEST:
Sherri Bellard, City Secretary Thurman "Bill"Bartie, Mayor
APPROVED AS TO FORM:
Val Tizeno, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
401-1509-561.93-00
Ron Burton Kandy Daniel
Interim City Manager Interim Director of Finance
Clifton Williams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
EXHIBIT "A"
WILL BE PRESENTED AT
OR
BEFORE THE COUNCIL MEETING