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Home My WebLink AboutPR 21165: PURCHASE CONCRETE TURCK FOR PW STREETS DIVISION Ciry of V ni -t rrhu1� www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 6, 2019 To: The Honorable Mayor and City Council Through: Ron Burton, Interim City Manager From: Alberto Elefano, Director of Public Works RE: P. R. 21165 —Purchase Concrete Truck for Streets Division Introduction: Approval of Proposed Resolution No. 21165 authorizing the purchase of 2020 Mack GU813 Granite 64B concrete truck from Volvo & Mack Trucks of Waco from Robinson, Texas through Buyboard with a projected budgetary impact of$173,767.28. Background: Concrete projects by the city are delayed because of the inability to obtain concrete when needed from our concrete vendors. Concrete projects by the city are considered small and are not prioritized by our vendors and will have a typical turnaround of two (2)to three (3) weeks depending on demand. A concrete truck owned by the city can readily pick up concrete from our vendors without any delays. This concrete truck will be used to assist staff in repairing all concrete roadways. A quote was received from Volvo & Mack Trucks of Waco of Robinson, Texas. Purchase of this item was approved in the FY 2019-2020 budget. Budget Impact: Funds are available in account number 625-1801-531.93-03, Capital Reserve Equipment Replacement Public Works Motor Vehicle Streets. Recommendation: It is recommended that City Council authorize the City Manager to approve P. R. 21165 as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.21165 11/6/19 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A 2020 MACK GU813—GRANITE 64B CONCRETE TRUCK FROM VOLVO & MACK TRUCK OF WACO FROM ROBINSON, TEXAS, UNDER BUYBOARD CONTRACT NO. 521-16 FOR THE PUBLIC WORKS STREETS DIVISION, WITH A PROJECTED BUDGETARY IMPACT OF $173,767.28; FUNDS ARE AVAILABLE IN THE CAPITAL RESERVE EQUIPMENT REPLACEMENT PUBLIC WORKS MOTOR VEHICLE STREETS — ACCOUNT NO. 625-1801- 531.93-03. WHEREAS, this purchase will allow staff the ability to expedite repairs that require concrete in a timelier manner; and, WHEREAS, concrete projects by the City are delayed because of the inability to obtain concrete when needed from vendors; and, WHEREAS, the Public Works Department is recommending that the City Council authorize the purchase of a 2020 Mack GU813 concrete truck from Volvo&Mack Trucks of Waco from Robinson, Texas through Buyboard cooperative pricing for the Streets Division; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission for the purchase contracts of the Commission; and, WHEREAS,per Resolution No. 02-341,the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; and, WHEREAS,the 2020 Mack GUB813 Granite 64B concrete truck would be utilized in the Public Works Streets Division for maintenance of the City's concrete roads; and, WHEREAS, the Director of Public Works recommends the purchase of the 2020 Mack GUB813 Granite 64B concrete truck, as delineated above; and, P.R.21165 11/6/19 aw WHEREAS, a copy of the contract pricing worksheet for this equipment is attached as Exhibit "A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Council authorizes the City Manager to purchase a 2020 Mack GUB813 Granite 64B from Volvo & Mack Trucks from Waco of Robinson, Texas, through Buyboard cooperative pricing, in the amount of$173,767.28, as delineated in Exhibit "A" attached hereto; and, THAT, funding is available in the Capital Reserve Equipment Replacement Public Works Motor Vehicle Streets account no. 625-1801-531.93-03; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED,AND APPROVED this the day of , A.D. 2019 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: Noes: Thurman"Bill"Bartie Mayor ATTEST: AP 'ROVE 1 • S TO FORM: On fullei-P-- Sherri Bellard Valu r: ize1I City Secretary City •I orn:r P.R.21165 11/6/19 aw APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: n CAS I J c,„„0 Ron Burton Kandy Danie Interim City Manager Interim Director of Finance ott Alberto Elefano Clifton Williams Director of Public Works Purchasing Manager P.R.21165 11/6/19 aw Exhibit A �,. . _� Contract Number: 521-16 D.,„ 10-14-2019 bContractor: Volvo & Mack Trucks of Waco ii.vBoai'_I ;,• • 1orrrsth.P ___ Phone: (254) 662-0911 _ Email:jclark@volvomackwaco.com Fax: (254) 662-0558 Buying Agency: City of Port Arthur Public Works Contact Person: Rawetts Baaheth, Sr 2020 Mack GU813(GRANITE 64B) Phone: 409-983-8516 Fax: Email: rawetts.baaheth@portarthurtx.ciov Product DescriptionIMack GU813, Item No. 279 IPO Number: I I A. Product Item Unit Price Per Contract 430-13 I $29,000 B. Published Options- Itemized Below Description Cost Description Cost Mack MP7 365 HP $13,500.00 FRONT TIRES -425/65R22.5 $1,600.00 6 speed Allison -automatic $41,700.00 FRAME UPGRADE 11.81-.4.13'x.437' $13,900.00 20,000 LBS. FRONT AXLE $23,400.00 250-299 INCH WHEELBASE $16,900.00 Mack 46k rear camelback $31,800.00 2020,°., R,oeo1 an„.sn' $9,200.00 Discount -$43,632.72 Subtotal From Additional Sheet(s): F Subtotal B:_ $108,367.28 C. Body Options& Unpublished Options- Itemized Below Description Cost Description Cost 10.5 yard mixer-McNeilus $36,000.00 Subtotal From Additional Sheet(s): I Subtotal C: $36,000.00 D. Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts (A+B+C) Quantity Ordered 1 11X Subtotal of A+B4 $173,367.28 I Subtotal D: $173,367.28 E. Buyboard Fee(From Fee Schedules, Table) Subtotal E: $400.00 F. Trade-Ins/Special Discounts/Other Allowances/Freight/Miscellaneous Charges Description Cost Description Cost I Subtotal F: $0.00 Delivery Date:I30 Days from issued PO G. Total Purchase Price (D+E+F)_ $173,767.28 PLEASE EMAIL A COPY OF THE PO TO INFO@BUYBOARD.COM Volvo Mack Trucks of Waco 1287 Sun Valley Rd., Robinson,TX 76706 Page 1 11/12/2019 Search Results I System for Award Management V iew assistance for SAM.got ssAm SO4 A NEW WAY TO SIGN IN-If you already have a SAM account,use your SAM email for login.gov. SYSTEM FOR AWARD MANAGEMENT Login.gov FAQs LIS, ALERT:SAM.gov will be down for scheduled maintenance Saturday,12/142019,from 8:0o AM to 3:00 PM Search Results Current Search Terms:Volvo&Mack Trucks of Waco' tot tl records:)) Save PDF Export Results Print Result Page: Sort be Relevance • ;, Descending • Your search for Volvo&Mack Trucks of Waco'returned the following results... No records found. Result Pa. 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