HomeMy WebLinkAboutPR 21171: ESTABLISHING ENTERTAINMENT AREA FOR THE 6TH ANNUAL CHRISTMAS WITH DR. LEVY TOY GIVEAWAY AND CHRISTMAS EXTRAVAGANZA P.R. No. 21171 11. 18 . 19 ht RESOLUTION NO. A RESOLUTION ESTABLISHING THE 6TH ANNUAL CHRISTMAS WITH DR. LEVY TOY GIVEAWAY AND CHRISTMAS EXTRAVAGANZA ENTERTAINMENT AREA, DESIGNATING DR. LEVY BARNES AND BETHEL TEMPLE OF DELIVERANCE AS EXCLUSIVE CONCESSIONAIRES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT WHEREAS, Dr. Levy Barnes and Bethel Temple of Deliverance, a nonprofit organization, have expressed interest in hosting the 6th Annual Christmas with Dr. Levy Toy Giveaway and Christmas Extravaganza in the City' s downtown area; and WHEREAS, the annual event is free to the public and will include toy and bike giveaways, car show, live music, food, petting zoo, pictures with Santa and much more; and WHEREAS, Dr. Levy Barnes, on behalf of Bethel Temple of Deliverance, is requesting City Council approval for the use of the Downtown Pavilion for their upcoming events on Saturday, December 21, 2019; and WHEREAS, it is in the best interest of the City of Port Arthur to promote the events as a means to stimulate business and commercial activity within the City; and WHEREAS, the Director of Parks and Recreation deems that it is in the best interest of the City of Port Arthur to designate Dr. Levy Barnes on behalf of Bethel Temple of Deliverance as exclusive concessionaire and to enter into an agreement under Section 380 . 001 of the Texas Local Government Code. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council hereby establishes the entertainment area for the 6th Annual Christmas With Dr. Levy Toy Giveaway and Christmas Extravaganza to be that certain area known as the Downtown Pavilion and surrounding areas as depicted and in Exhibit "C" . Section 3 . That Dr. Levy Barnes and Bethel Temple of Deliverance are hereby designated as the exclusive concessionaires of the 6th Annual Christmas with Dr. Levy. Section 4 . That the City Manager is hereby authorized to execute an Agreement with Dr. Levy Barnes on behalf of Bethel Temple of Deliverance, with said Agreement containing the duties and responsibilities of each party, in substantially the same form attached hereto as Exhibit "A" . Section 5. That Dr. Levy Barnes and Bethel Temple of Deliverance have provided a Certificate of Insurance coverage to the City as depicted in Exhibit "B" . Section 6 . That the relevant City department staff members shall meet with Dr. Levy Barnes on behalf of Bethel Temple of Deliverance at least seven (7) days prior to the event to discuss the specifics . Section 7 . That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED, AND APPROVED, this day of , 2019 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote : AYES : Mayor: ; Councilmembers : , • • NOES : . Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: pAke ,/-1'of al- '- R. T' zeno, Cit for APPROVED FOR ADMINISTRATION: Ronald Burton, City Manager Timothy Duriso, Police Chief Larry Richard, Fire Chief Chandra Alpough, Director of Parks and Recreation Darlene Thomas Pierre, Code Compliance Manager Judith Smith, Director of Health Department Exhibit "A" AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND DR. LEVY BARNES AND BETHEL TEMPLE OF DELIVERANCE THIS AGREEMENT is made by and between the City of Port Arthur, Texas ("City") and Dr. Levy Barnes and Bethel Temple of Deliverance by and through its Director, Dr. Levy Barnes. WITNESSETH: WHEREAS, the City and Dr. Levy Barnes and Bethel Temple of Deliverance, are desirous of continuing the 6th Annual Christmas with Dr. Levy Toy Giveaway Christmas Extravaganza herein referred to as "Festival" to enhance the development of the tourist industry in Port Arthur and improve the economic environment of the City in general; and, WHEREAS, the City and Dr. Levy Barnes and Bethel Temple of Deliverance desires to enter into this Agreement defining and coordinating the duties and responsibilities of the parties to this Agreement, to facilitate the expeditious and efficient organization of the Event activities; and, NOW, THEREFORE, it is hereby agreed that the City and Dr. Levy Barnes and Bethel Temple of Deliverance hereby enter into this Agreement regarding said Festival activities: 1. General Provisions. During the Festival, Dr. Levy Barnes and Bethel Temple of Deliverance shall, as the exclusive concessionaire, on behalf of the City, coordinate and schedule all public events and functions. 1 2. Duties of Dr. Levy Barnes and Bethel Temple of Deliverance. Dr. Levy Barnes and Bethel Temple of Deliverance due hereby agree to be responsible for the following activities in connection with the Festival, at its expense, and the City does hereby delegate said responsibilities to Dr. Levy Barnes and Bethel Temple of Deliverance along with certain income or revenues associated therewith: (a) Dr. Levy Barnes and Bethel Temple of Deliverance shall recommend the area for such Festival celebration, subject to the approval and designation of the City Council. (b) Dr. Levy Barnes and Bethel Temple of Deliverance are hereby appointed to coordinate all vendor activities conducted on public lands and streets within the entertainment area during the Festival period, giving special attention to the hours of operation, location, products, costuming, booth design and vendor permit fees. Vendors must obtain endorsement from Dr. Levy Barnes and Bethel Temple of Deliverance before obtaining a vendor permit from the City, if one is required. If a City vendor permit is not required, then vendors must obtain permission from Dr. Levy Barnes and Bethel Temple of Deliverance before conduction any business within the entertainment area. (c) Dr. Levy Barnes and Bethel Temple of Deliverance are authorized to charge the following fees for admission into the entertainment area; fee shall not exceed$0.00 per person on Saturday, December 21, 2019. (d) Dr. Levy Barnes and Bethel Temple of Deliverance shall obtain City Council approval for the street closure for the Festival activities, as outlined in the City of Port Arthur Code of Ordinances. 2 (e) Dr. Levy Barnes and Bethel Temple of Deliverance agree to arrange for fencing of the entertainment area, and the City shall approve the area that Dr. Levy Barnes and Bethel Temple of Deliverance intends to fence. Dr. Levy Barnes and Bethel Temple of Deliverance shall determine the location of fencing gates with the approval of the City, and shall prepare all passes, provide attendants, provide gate attendant information sheets, and prepare the signage to the entrance gates. Dr. Levy Barnes and Bethel Temple of Deliverance agrees to contact the Fire Chief/Fire Marshal to determine which areas will be suitable for emergency gates. (f) Dr. Levy Barnes and Bethel Temple of Deliverance are responsible for arranging the entertainment area for performers and entertainers, ticket sales to the entertainment area, and obtaining clearances and approval from the City Council when required to accomplish particular tasks. Dr. Levy Barnes and Bethel Temple of Deliverance shall be entitled to all revenues except as otherwise herein expressly provided from the entertainment area. (g) The City will provide the platform stages in the entertainment area, including putting up the stages and taking them down after the festival. Dr. Levy Barnes and Bethel Temple of Deliverance will not move or unduly interfere with the setup of the stages by the City. (h) Dr. Levy Barnes and Bethel Temple of Deliverance shall provide sanitary port-a-cans (portable toilets), shall be responsible for the site location of same, determining the number required, and providing a map for locations of said port-a-cans. 3 (i) Dr. Levy Barnes and Bethel Temple of Deliverance shall provide trash barrels in the entertainment area. (j) Dr. Levy Barnes and Bethel Temple of Deliverance shall be solely in charge of the cleanup of the entertainment area during and after the event. An additional nonrefundable fee will be charged to cover the cost of the cleanup, if the entertainment area is not properly cleaned by Dr. Levy Barnes and Bethel Temple of Deliverance. (k) Dr. Levy Barnes and Bethel Temple of Deliverance shall coordinate and enforce contracts with all temporary concessions in the Festival entertainment area, and the City shall have the right to approve or disapprove said concessions after Dr. Levy Barnes and Bethel Temple of Deliverance approval. (1) Dr. Levy Barnes and Bethel Temple of Deliverance shall coordinate all Festival activities, and shall, when necessary, secure special approval of the City. Dr. Levy Barnes and Bethel Temple of Deliverance shall submit a master plan to the City of all activities to be undertaken as a part of the Event festivities, including the activities, concessions and location of the tentative entertainment area. Any changes, modifications or amendments to the original site plan approved by the City Manager shall also be submitted to the City Manager for further review and approval. (m) Dr. Levy Barnes and Bethel Temple of Deliverance shall obtain at its sole cost and expense, and cause to be kept in full force and effect at all times during the Event, a legally binding policy of insurance issued by best rated carriers approved to do business in the State of Texas by the State Insurance 4 Commission. The insurance coverage under such policy shall be comprehensive general public liability insurance, and shall name and include the City, its officers, employees and agents as additional named insureds, protecting them from liability from any such matters arising out of the Festival. The policies must be endorsed to state that the coverage extended to the City of Port Arthur, its officers, employees and agents, is to be primary irrespective of any other primary insurance coverage maintained by the City of Port Arthur. The limits of coverage under the policy shall be a minimum of One Million Dollars ($1,000,000) combined single-limit coverage for death of or injury to person and/or property damage per occurrence. The insurance policy shall additionally provide contractual liability coverage for Dr. Levy Barnes and Bethel Temple of Deliverance and indemnification of the City. The naming of the City, its officers, employees and agents as additional named insureds in the policy shall not thereby cause them to be deemed partners or joint ventures with Dr. Levy Barnes and Bethel Temple of Deliverance. The policy shall be performable in Port Arthur, Jefferson County, Texas and shall be construed in accordance with the laws of the State of Texas. A certificate of all such insurance coverage shall be delivered to the City through its City Manager no later than thirty (30) days before the commencement of the Festival. The policy shall provide that it shall not be subject to cancellation by the insurers except upon delivery of written notice to the City Manager at least fifteen (15) days prior to the effective date of cancellation; and in such case Dr. Levy Barnes and Bethel Temple of Deliverance shall, prior to the 5 effective date of cancellation, secure substitute policies furnishing the same coverages set forth above. The furnishing of such insurance coverage shall not in any way, limit or satisfy any of Dr. Levy Barnes and Bethel Temple of Deliverances' obligation under this section. (n) Dr. Levy Barnes and Bethel Temple of Deliverance shall covenant and agree to indemnify and to save and hold harmless the City, its agents, officers and employees, and any persons from the following: (i) Any and all claims, actions and suits whether groundless or otherwise, and any judgment resulting therefrom, and expenses connected with any such claims, actions or suits including, but not limited to attorney's fees; and, (ii) Upon the option of the City, the duty to defend against any such claims, action or suits whether groundless or otherwise; and, (iii) Any and all liabilities, losses, damages, costs, charges and other expenses of every kind and character, any of which for any reason whatsoever may arise out of or will be attributable, directly or indirectly, to the occurrence of the Festival, or the construction, maintenance, existence, operation, repair or removal of any bench, stage, shelter or other type of structure on the entertainment area. 3. Duties of the City. The City does hereby agree to be responsible for the following activities in connection with the Festival, said expenses to be reimbursed by Dr. Levy Barnes and Bethel Temple of Deliverance. 6 (a) Types and location of all temporary concession permits on public property within the entertainment area shall be subject to the prior approval of the City. (b) The City shall be responsible for approving or disapproving all banners, signage and advertisements to be installed on or above the City's right-of- way. (c) The City shall be responsible for approving in advance the location of the bleachers in the City right-of-way. (d) The City shall have the right of approval over all event activities occurring or taking place on City streets, alleys, and rights-of-way. (e) The City must approve any and all firework displays or laser light shows being planned. 4. Term. This agreement shall be in force and effect until January 22, 2020. 5. Termination. The City Manager, after consultation with the Police and Fire Chief, can terminate this agreement and the Festival celebration for security and safety concerns at any time. 6. Financial Reporting and Settlement of Expenses. Dr. Levy Barnes and Bethel Temple of Deliverance and the City each agree to deliver to the other a report of its receipts and expenditures of the Event within ninety (90) days after the conclusion of the festivities for each year subject to the Agreement. 7. Security. Dr. Levy Barnes and Bethel Temple of Deliverance shall have at least two (2) off-duty officers in attendance during the event. Security guards contracted through a licensed and bonded company may be used instead of off-duty officers only if the off-duty officers are not available. The chief of police may require 7 additional security depending on crowd control and security plans provided and other information that he/she is cognizant of Dr. Levy Barnes and Bethel Temple of Deliverance shall reimburse the City for the overtime costs (hours worked outside normal shifts) of police, firefighters and other City personnel, as a result of the additional security required by the chief of police. 8. Alcohol. If approved and permitted by Texas Alcohol and Beverage Commission (TABC), the City may authorize Dr. Levy Barnes and Bethel Temple of Deliverance to sell and consume alcohol beverages only in the designated entertainment area. 9. Compliance with Laws. Both parties agree to mutually cooperate to enforce all laws and regulations relating to the Festival, including but not limited to the enforcement of the Port Arthur Code of Ordinances which makes it unlawful for anyone to bring coolers containing food and beverages, glass containers, canned drinks and pets into the entertainment area. 10. Amendments. This Agreement shall not be altered or amended without the prior written consent of all parties hereto as to such alteration or amendment. SIGNED AND AGREED TO on this day of , A.D., 2019. By: Dr. Levy Barnes, Director Bethel Temple of Deliverance 8 ACKNOWLEGEMENT THE STATE OF TEXAS § COUNTY OF JEFFERSON § BEFORE ME,the undersigned authority, on this day personally appeared Dr. Levy Barnes, Director of Bethel Temple of Deliverance known to me to be the person(s) whose name(s) is (are) subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE on this the day of , 2019. NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS 9 SIGNED AND AGREED TO on this day of A.D., 2019. By: Ron Burton, City Manager ACKNOWLEDGMENT THE STATE OF TEXAS § COUNTY OF JEFFERSON § BEFORE ME,the undersigned Notary Public, on this day personally appeared Ron Burton, City Manager of the City of Port Arthur, known to me to be the person(s) whose name(s) is (are) subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE,this day of , 2019. NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS 10 Exhibit "B" ACGOR CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YWY) 11/05/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Will Maddux NAME: FAX East Main Street Insurance Services,Inc. (NC. Ext): (530)477-6521 (A/C,No): Will Maddux E-MAIL info theeventheler.com ADDRESS: mfo@theeventhelper.com PO Box 1298 INSURER(S)AFFORDING COVERAGE NAICt Grass Valley CA 95945 INSURER A: Evanston Insurance Company 35378 INSURED INSURER B: Bethel Temple of Deliverance INSURER C: Levy Barnes INSURER D: 3741 Avalon Ave INSURER E: Port Arthur TX 77642 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP VI/VD LIMITS LTRINSD VD POLICY NUMBER (MDD/YYYY) (MM/DD/YYW) X COMMERCIAL GENERALLIABILITY EACH OCCURRENCE _ $ 1,000,000 DAGE CLAIMS-MADE X OCCUR PREM SESO(EaENTED occurrence) $ 100,000 Host Liquor Liability MED EXP(My one person) $ 5,000 A Retail Liquor Liability Y 3DS5468-M2119637 12/21/2019 12/22/2019 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: 12:01 AM 12:01 AM GENERAL AGGREGATE $ 2,000,000 X POLICY JECT LOC PRODUCTS-COMP/OPAGG $ 1,000,000 OTHER: Deductible $ 1,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ _ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY Y/N STATUTE ERH ANYPROPRIETOR/PARTNER/EXECUTIVENSA E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLU DED7 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder listed below is named as additional insured per attached MEGL 2217 01 19. Attendance: 100,Event Type:Holiday Event-Not Haunted-No Charge for Admission/Invite Only. CERTIFICATE HOLDER CANCELLATION 500 Procter Street SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Port Arthur ACCORDANCE WITH THE POLICY PROVISIONS. Bethel Temple of Deliverance Levy Barnes AUTHORIZED REPRESENTATIVE ��} 500 Procter Street /1/#A1 Port Arthur TX 77640 / ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY POLICY NUMBER: 3DS5468-M2119637 MARKEL® EVANSTON INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): 500 Procter Street City of Port Arthur Bethel Temple of Deliverance Levy Barnes 500 Procter Street Port Arthur,TX 77640 A. Section II—Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule of this endorsement, but only with respect to liability for"bodily injury", "property damage" or"personal and advertising injury" caused, in whole or in part, by the acts or omissions of any insured listed under Paragraph 1. or 2. of Section II—Who Is An Insured: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement,the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. All other terms and conditions remain unchanged. MEGL 2217 01 19 Includes copyrighted material of Insurance Services Office, Inc., Page 1 of 1 with its permission. Exhibit "C" P.O. BOX 1467 GROVES, TX 77619 BETHEL TEMPLE OF PRAISE AND DELIVERANCE )yahoo.com www.''" e . . 'JV • 19 Toy Givaway.&r • • . . Christ_as•Extravaganza . se/ Live Christmas Music Petting Zoo 1O:0Oa.m.-1:0Op.m. Food 4, a 12/21/2019 • CartookrCharacterrAZ CarSh `w:,� FA Moe°� ` paviii . `' �, ,,fy. r € S00 Procter Street' a M ij ! . a.1port Arthur TX gwww 444 � V tiplp _ . .:: To Whom It May Concern: We are proposing to do our annual Christmas with Dr. Levy at the Port Arthur Pavilion on December 21, 2019. We raise our funds from multiple vendors and sponsors in addition to our funds that come from Dr. Levy and his businesses. We will be distributing toys to children, we will have a petting zoo, Christmas music for children, and games. This event will last from loam until 2pm. We plan on setting up at 7am. People usually arrive at 8:30am. We hope that this event will be a blessing to the children in our community as it always is. Sincerely, Dr. Levy Q. Barnes, Jr 504-810-7141 CITY OF PORT ARTHUR TEMPORARY STREET CLOSURE Date of Event 12 / ?! / l l Start Time ( AM/PM End Time AM/PM Permit Applicant ,t-%c. L.-e-v 4) 0- R•z1 fps )C Phone 5-C`f- Q;O _914f1 What type of event? ,off L�,f° , � �r�r ''� JX ",� Contact Person of Event l f �-� C�� ' -e c-SO `� 'IC )41 Organization of Sponsor ` '' (J U cf► % �.L�. Address '-'711-1 I A 1° Phone 1 c-*/ Will food be served or sold? lik ****IF FOOD WILL BE SOLD OR SERVED THE HEALTH DEPT.WILL HAVE TO BE NOTIFIED**** STREETS TO BE CLOSED: LIST ALL CROSS STREET: 1.05filh ' fin);;c.o Applicant shall provide the name, signatures and phone numbers of all homeowners or property renters who reside on the above named streets as required by the City of Port Arthur, . in addition to the signed permission of the City Departments listed below. In the event the City receives complaints from the homeowners or property renters in the area, the City can order the event stopped and the street cleared immediately. Understand that upon approval of this permit, the City cannot guarantee safety from traffic and other hazards for the participants within the barricaded area. I understand that this permit is automatically rejected if any resident in the purposed block is in opposition to the street closure. NOTE: The Building Official reserves the right to contact residents listed in the proposed area. THE BACK OF THIS APPLICATION MAY BE USED TO LIST RESIDENTS NAMES AND PHONE NUMBERS FOR THE PROPOSED AREA APPLICANT SIGNATURE THE POLICE DEPARTMENT MUST BE NOTIFIED OF ANY CHANGES MADE IN THE ABOVE SCHEDULE POLICE DEPARTMENT USE ONLY Suggestions:tiSDq/2-i��Y^L5� /57-kd rtAOe-S (-�ne • I •�51,ee �N c (4 . �z,z1e:a Dc".' `1U 3 /K CIL% 5_O Ih INS ((S P4.4e€ ( L(/Li 17 D/SM 7A f ) F;LLC LL4 w',N(j (-04ti14514 til Approved: II`` "' AL) 2- q/7// Date: FIRE DEPARTMENT USE ONLY Suggestions: Approved: > _ / Date: l�/2/ PUBLIC WORKS/ELECTRICAL DEPARTMENT USE ONLY Suggestions: pp oved: %`� � A r � Date: q - 1-7 - HEALTH { - r -HEALTH DEPARTMENT USE ONLY Suggestions: Approved: :1(,/Cb b bintivb Date: 619f/r/Q 6/Y THIS SERVES AS YOUR TEMPORARY PERMIT WITH THE SIGNATURE OF THE BUILDING OFFICIAL Date Approved: /,7 / 1 Building Official: Original For File: Cc: Police Department Fire Department Public Works/Electrical Department wtil a , ►, CITY OF PORT ARTHUR c„'f e i. Alin.. 1►� or( r(hu"�— DEPARTMENT OF PARKS AND RECREATION or( r(hur 7_,,,, <,. PARK RESERVATION FORM r,,a, 1308 9th Avenue • Port Arthur, Texas • (409) 983-8152 • Person making reservation must be onsite for duration of event. • Office hours are Monday—Friday, 8 am —5 pm No vehicles are allowed on grass in City parks. No alcohol or consumption of alcohol is allowed on City parks. Person making application 0( . Lev &Gr>ne 5 Date Gj 1 t—I CI Contact Person (if different) Address 31-i ( V ' 1544- City R.,...4.- +(} -` „,_ State Zip/76Y2_, Day Phone 5D`{ S7I0 1r-fl Evening Phone Email c�cufw.'!(A.0-1c "��esu , e;-�1.e_( 1 e (- •��v J ick, Group (if applicable o <�'- -' Date of Event ri'Z) -(1 Time/Hours (including setup &cleanup) S. horS Event Description ---F-, 0,Nt,w 7 -' �, Dek G✓�� -1 Estimate number of people attending event —700 Park/Facility Requested: Adams Park El Vista Park Montgomery Park Babe Zaharias Park Grado Field Montrose Park Barbara Jacket Park Griffing Park _ Peoples Park Boardwalk Herman Park Pioneer Park Bryan Park Hughen Park Roosevelt Park Carver Terrace Park Immigrant Park Rose Hill Park Cecil Reynolds Park Lakeside Park - St. Mary's Park Civic Park Lincoln Park TexacoTeMini Park County Park London Bridge Park e Pavilion Eagles Park Lyons Park _ Washington Park Other Is anyone selling concessions, equipment, novelties, etc.? es No Will there be an type of music or live entertainment? d'(- No Electricity. Ye' No Certificate of Liability Insurance must be submitted naming the City of Port Arthur as an additional insurer. I have read and agree to fellow the park rules and regulations and agree to abide by them as well as all laws codes and regulations. I agree to indemnify and hold harmless the City of Fcrt Arthur and any officers employees, representatives, directors cf agents cr either from and against all liability, claims,suits, damages levies, costs, losses and fees, including attorney fees, a ising cut cf cr relating to my activities at the park. g '0 ONVaoki \q. nSigrature of Responsible Party Date ' City of Pcrt Arthur Representative Dale z City of Port Arthur r rrhtt♦ % t rrhur T",• Parks and Recreation Department Special Event Permit Application Event Name: ( kc,s4-r„,„�s w sti, 0 r L¢.v Event Start Date: 12 - I-1- 1 o Event End Date: 12-'�Li — 1 7 Annual Event: 'Yes - No 1st Time Event: I Alcohol Served: 7 Yes 7 No Event Category Community Festival: 2--- Concert: Athletic Event: - (Check all that apply) Carnival/Fair: - Zydeco: Bike Race/Tour: _, Parade: - Reunion: 7 Birthday Party: ( Organization Name: & I Y (e., Olf- (i✓e/;r Event Organizer: 2s1`1na� d'Jf• L�1/,(, L� g Street Address:' 1'-f y P.ial o,, City: ? c-4- 4, u State71-X Zip: -1—/t, 7i Primary Contact: C)s. i...[..i_ 6 �L.--1,.. .„) Email: Sow-AN 1 r 4 c l e,f-- r i J,�,`'S Q'D s.G/ D V.`-_;,1 Phone#: t ) Cell#: SoL- 5/1 o - 1 ( I Secondary Contact: Phone#: Cell#: Description of Event: (Provide thorough details of eve6nt activities,programs and schedule) ��� 1 .)e_4(,, ' -:1-- /tot, 1) lit()c') (- Event Event Venue/Site(s): (Explain what sites will be used and the activities at each) 41/i ( I Admission/Entry Fee: -9—In Advance: Day of: Overall Attendance Estimate: rj 0 D Event Schedule Event Start Date: Time Open to Public: /0 c14,.\ Time Closed to Public: sQ ho Actual Event Start Time: 1/ Actual Event End Time: Music/Sound Start/Setup Time: '7�� Music/Sound End Time: 5 e `,, (including sound checks) Alcohol Service Start Time: 4J IIAlcohol Service End Time: N/74- 2nd Event Date: Time Open to Public: Time Closed to Public: Actual Event Start Time: Actual Event End Time: Music/Sound Start/Setup Time: Music/Sound End Time: (including sound checks) Alcohol Service Start Time: Alcohol Service End Time: 3rd Event Date: Time Open to Public: Time Closed to Public: Actual Event Start Time: Actual Event End Time: Music/Sound Start/Setup Time: Music/Sound End Time: (including sound checks) Alcohol Service Start Time: Alcohol Service End Time: 4th Event Date: Time Open to Public: Time Closed to Public: Actual Event Start Time: Actual Event End Time: Music!Scund Start/Setup Time: Music/Sound End Time: (including sound checks) Alcohol Service Start Time: Alcohol Service End Time: Event Venue Set-up&Break-down Information Event Venue Set-up Date(s):I�,"1/ et-up Start Time: 1 z Set411 fr,kr -up Finish Time: /0 4 Venue Break-down Date(s): Break-down Start Time: Break-down Finish Time: S'io,-.-k /2-II-1 ' 3 Additional Venue(s)or Site(s)required for Event: Set-up or Staging of Equipment: Requested Street(s)to be Closed: Pry be-y»e-, (JO aco d- Ifni Proposed Date(s)&Times of Street Closures: Event Equipment/Elements You Will Be Supplying (Check&complete all that apply) Dumpsters: - Yes /No Quantity: Portable Toilets: Yes _ /No Quantity: Recycling Containers: Yes X✓No Quantity: Banners or Signs: /Yes i No Quantity:/ 7... Fencing,Barricades: - Yes ;-.✓No Type: Special Lighting: Yes /No Describe: Site Decorations: ; Yes No Describe:.-11/42.12, d--Lr11t J Catered Food: Yes iNo Describe: Live Entertainment: _ Yes No Describe: LD1 GL ;n Security: 1/Y,es H No Describe: -Pp He 6. Traffic Control: /Yes No Describer itp, ,-1-4-v Stage: Yes ✓/No Quantity: Describe: ✓ Bleachers: - Yes No Quantity: Describe: Other Structures: --/Yes 1 No Quantity: Describe: Event Web site: ./Yes No URL:(b,ipj/� .!nI Describe: Booths,exhibits or displays: ; es No Quantity: 15 Describe: Tents or canopies: iYes No Quantity: 5 Size-Sq.Ft.: Vehicles/Trailers: /Y s 7N Quantity: 20 Describe: Animals: /Yes No Quantity: Describe: i -f-� �,\ —2-I-'° J VIP Area: Yes ,_,.4 Describe: A:.cli ied Music!Seund: 'J Yes - No a Describe: ��'u51 % 1- Rides,inflatables other 1 amusement items: Wes - No JQuantity: ;,,i c h)-•=v >'— Event Equipment/Elements Needed from the City of Port Arthur (Check and complete all that apply.Fees will vary) Electrical Service: J Yes o Describe: Water Service: >es - Describe: Crowd-control Barricades: /Yes No Describe: Traffic Control: Yes /No Describe: Security: es ..-/No Duties: Other City Services: V Yes No Describe: S � d- C(t..c Event Merchant&Vendors Information Food Served or Yes No #Vendors: l 5 #Non-Profit Vendors: 5 #For-Profit Venders/CD Sold At Event: #Food Vendors Needing Electricity: 1,D #Food Vendors Needing Water:VA4`,,,..,,r Cooking Method: �/ (Check all that apply) Charcoal: Gas/Propane/ Electric: Other: / Merchandise ,./Yes No #Vendors:u,i k o�e #Non-Profit Vendors: #For-Profit Venders: Sold at Event #Vendors Needing Electricity: #Vendors Needing Water: Other Items or Describe Items/Services: Services Sold: ,Jfes No #Vendors: UA Lw #Non-Profit Vendors: #For-Profit Venders: #Vendors Needing Electricity: #Vendors Needing Water: Describe your anticipated needs for crowd control,Police,Event Security and Handicap Parking. pK_r" Sd C—S Outline in detail the duties your event staff will perform during the event,include such items as staffmg entry and exit points, beer/wine area(s), stage area(s),cleanup of debris and litter during and post-event,supervision of parking areas,etc. How many r event staff members will you have on site during the event and how ill you obtain these event staff? Jtu,krs -E-t) ( -k- \ L�AL1 A:- -Io V oL A r s —fib -� Describe your plans for notifying residents and businesses whose traffic patterns and operations are affected by your Special Event? / /1)e14 S Outline your plans for marketing and promoting your Special Event,include information on all media and other sources of promotion. Liability Insurance Information A Certificate of Insurance for this Event must be presented to the City of Port Arthur Parks and Recreation Deaprtment no later than 15 calendar days prior to the Start Datc of the Event. ii 0 11 �t` K/r-. • ..., 411 r • ' li . 7 --- . ........:, , : , '''' . .... i di LK 4 ear .„,.....0 , , • _ t F ?ti'm Y __ . i'llf - I --, .trisrock. „„, ,,,,mig 'lie . =ED GTL rbi044, •. 0 f .-- t •' t I4 filj j r ', 14 .... , c . . _: . ., : • , I •" 't .. , s { 4 71' I ... _..., . 5 , . ) ... I . i ... 12 '; i 1.,1 a •,irts, . , ani ''''' A..• ila • - A 1.A*tin Ay 0. ;. 4114.— immo ...wl ;i est i j ,� ; i ..:.A-. 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