HomeMy WebLinkAboutPR 21174: CHAVER CONSTRUCTION 7 CONTRACTING SERVICES, LLC CONTRACT City of �j ,_�.
,rt rthrr0_
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: November 18, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. No. 21174
Introduction:
Approval of Proposed Resolution No. 21174 for repairs to a drainage cave-in at 4601 9th Ave.
by Shaver Construction& Contracting Services, LLC of Jasper,Texas,with a budgetary
impact of$27,350.00.
Background:
A drainage cave-in was discovered at 4601 9th Ave. at the main outfall ditch. Failure in
repairing the cave-in could potentially cause flooding in the area during a rain event. There is
also concern for pedestrians in this area.
An attempt was made by Drainage division staff to gain competitive quotes with only Shaver
Construction& Contracting Services, LLC of Jasper,Texas,responding to the request.
Budget Impact:
Funds are provided in Account No. 001-1204-531.34-00, Public Works Department Drainage
Division—Drainage Maintenance account.
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. No. 21174,
as discussed and/or outline above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 * 409.983.8101 x FAX 409.982.6743
P. R.21174
11/18/19 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE REPAIRS TO A
DRAINAGE CAVE-IN AT 4601 9TH AVE. AND FURTHER
AUTHORIZES THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH SHAVER CONSTRUCTION &
CONTRACTING SERVICES,LLC OF JASPER,TEXAS FOR THE
REPAIR, WITH A BUDGETARY IMPACT AMOUNT OF
$27,350.00. FUNDING IS AVAILABLE IN THE PUBLIC WORKS
DEPARTMENT DRAINAGE DIVISION — DRAINAGE
MAINTENANCE ACCOUNT,ACCOUNT NO. 001-1204-531.34-00.
WHEREAS, a drainage cave-in has been discovered at 4601 9th Ave., which could
potentially cause flooding and other dangers to the area; and,
WHEREAS, pursuant to Section 252.022(a)(2) a procurement necessary to preserve or
protect the public health or safety of the municipality's residents; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of
unforeseen damage to public machinery, equipment, or other property; and,
WHEREAS, Drainage staff made effort to gain competitive quotes and Shaver
Construction&Contracting Services,LLC of Jasper,Texas,provided the only bid for these repairs
in the amount of$27,350.00; and,
WHEREAS, the Director of Public Works deems it in the best interest of the City of Port
Arthur to repair the cave-in at 4601 9th Ave. and to authorize the City Manager to enter into a
contract with Shaver Construction& Contracting Services, LLC of Jasper, Texas; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, in order to protect the health and safety of our citizens, the City Council hereby
authorizes the Shaver Construction&Contracting Services,LLC of Jasper,Texas,to repair a cave-
P. R.21174
11/18/19 aw
in at 4601 9th Ave., as delineated in Exhibit "A" attached hereto, with an estimated budgetary
impact of$27,350.00; and,
THAT,funding is available in the Public Works Department Drainage Division—Drainage
Maintenance account no. 001-1204-531.34-00; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D. 2019 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
Noes:
Thurman"Bill" Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
P. DA 60t1Q(-Fo-F
Sherri Bellard V.'/ Tize o
City Secretary Ci ttorn
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABLITY
OF FUNDS:
K-A-1\i. 40
Ron Burton Kandy Dani
City Manager Di'-ctor of Finance
Lt46,
Alberto Elefano Clifton illiams
Director of Public Works Purchasing Manager
P.R.21174
11/18/19 aw
Exhibit "A"
Shaver Construction & Contracting Services, LLC
1747 CR 249 Phone# 409-384-2971 Estimate
Jasper, Tx. 75951
E-mail office@bscjasper.com
bscjasper.com
Estimate# 895
Web Site shaverconstruction.net
Date 10/31/2019
Name/Address Ship To
City of Port Arthur hrad.hrown ri,portarthurtx.iuc
Project P.O. #
Description Units Hrs/Qty Rate Total
Scope of Work- Provide all materials,labor.and equipment to excavate and repair
multiple sections of RCP at location near 9th St.and 73 in Port Arthur TX.
Includes Texas One Call, excavation to point as indicated during site walk with C/O
Port Arthur representative. Removal of RCP sections as necessary,placement of
stabilized sand on grade, re-installation of existing sections of RCP including grout
and seals as needed,and back fill using existing and new select fill.
Excludes:Finish seeding,Structural concrete,new RCP,or any additional materials
and labor not listed above.
Services 27350.00 27,350.00
61
(1)) Gam'
Any changes from the original scope or any unforeseen delays at job site may cause a change
in prices.Change Order maybe required.Estimated cost is good for 30 days.All invoices Subtotal $27,350.00
will be due and payable in Jasper County Texas.Accounts not paid within terms are subject
to a 1.5%monthly finance charge. Sales Tax (0.0%) $0.0r
Customer Signature Date: Total $27,350.00