HomeMy WebLinkAboutPR 21166: COMPUTER INFORMATION SYSTEMS, INC. CONTRACT City of
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INTEROFFICE MEMORANDUM
Date: December 3, 2019
To: The Honorable Mayor and City Council
Through: Ronald Burton, Interim City Manager i 1 �-1 ' I
From: Timothy Duriso, Chief of Police /i
RE: PR 21166—Maintenance Renewal for C.I.S., Inc.
Introduction:
The intent of this Agenda Item is to seek the City Council's approval to renew the annual
maintenance agreement for the CAD system with Computer Information Systems, Inc(C.I.S.)
of Skokie, Illinois in the amount of$42,889.43.
Background:
The Police and Fire Department operate using a Computer Aided Dispatch (CAD) system and
Mobile Data Terminal (MDT) system. The CAD system was originally purchased in 1998
(Res 98-135) and was upgraded to include a Citrix Server and MDT system in 2010. These
systems are used to enhance, record and manage calls for service through the dispatch center.
This annual maintenance fee provides for updates and support of the CAD software from
10/1/19 to 9/30/20, as described under the terms of the contract with CIS.
Budget Impact:
Funds are budgeted in 001-1101-521.72-00.
Recommendation:
It is recommended that City Council approve the City Manager to make payment of the
attached invoice to Computer Information Systems, Inc(C.I.S.)of Skokie, Illinois in the
amount of$42,889.43, as discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No . 21166
11-6-19 mjf
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT TO COMPUTER
INFORMATION SYSTEMS, INC . OF SKOKIE, ILLINOIS FOR
THE ANNUAL LICENSE RENEWAL FEE FOR MAINTENANCE OF
THE POLICE AND FIRE DEPARTMENT COMPUTER AIDED
DISPATCH, RECORD MANAGEMENT SYSTEM AND MCS/AVL
SERVER, IN THE AMOUNT OF $42 , 889 . 43 ; FUNDING
AVAILABLE IN 001-1101-521 . 72-00 .
WHEREAS , the Police and Fire Departments utilize a
Computer Aided Dispatch (CAD) and Mobile Data Terminal (MDT)
system to manage calls through the dispatch center; and
WHEREAS, the system was originally purchased in 1998 (Res
98-135) to include a Records Management System; and
WHEREAS , in 2010 the system was upgraded to include a
Citrix Server and the Mobile Data Terminal (MDT) ; and
WHEREAS, the annual maintenance agreement from CIS will
renew the license usage and provide updates and software
support from October 1, 2019 to September 30, 2020 for the
amount of $42, 889 . 43; and
WHEREAS, the Chief of Police deems it in the best
interest of the City of Port Arthur to authorize the payment
of $42, 889 . 43 to Computer Information Systems, Inc. of Skokie,
Illinois for the renewal of the annual license fee for
maintenance of the Police and Fire Department' s CAD, RMS and
MCS/AVL server.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorize the payment
of $42, 889 . 43 to Computer Information Systems, Inc. of Skokie,
Illinois for the renewal of the annual license fee for
maintenance of the Police and Fire Department' s CAD, RMS and
MCS/AVL server.
Section 3. That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of
A. D. , 2019, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES :
Mayor:
Councilmembers :
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
I. d4 beheir of
al .4 ze o, City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
1116diceYSbi
Timoth . Duriso, Chief of Police f
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Larry Richard, Fire Chief
Fay Young, Information Technology Director
APPROVED FOR THE AVAILABILITY OF FUNDS:
WLiiit Cli(gi-
ttn Williams, CPPB
Purchasing Manager
kAD
Kandy Danier
Director of Finance
EXHIBIT A
Ow I S Computer Information Systems Inc. Invoice
7840 Lincoln Avenue
Skokie, IL 60077 DATE INVOICE#
www.cis.corn
847-673-7804 (fax) ot 10/1/2019 236458 D
BILL TO SHIP TO
Port Arthur P.D.
645 4th Street
Port Arthur,TX 77641
P.O. NUMBER DUE DATE LICENSE NR
9/30%"2019 277
DESCRIPTION PRICE EACH QUANTITY AMOUNT
MCS/AVL&Interfaces License Renewal and Maintenance and 12,631.96 12,631.96
Support 10/01/2019 to 9/30/2020
Network Technology Maintenance and Support 10/01/2019 to 8,062.95 8,062.95
9/30/2020
CAD,RMS,CIS Interfaces 10/01/2018 to 9/30/2019 9,675.54 9,675.54
Watchguard 8/29/2019 to 8/29/2020 4,468.98 4,468.98
ESRI ArcView Development Licenses Renewal 10/01/2019 to 750.00 750.00
9/30/2020
IBM Hardware Onsite Repair Server Maintenance 6/21/2018 to 7,300.00 7,300.00
6/20/2019
Total $42,889.43
Payments/Credits moo
Balance Due $42,889.43