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HomeMy WebLinkAboutPR 21175: UNITED RENTALS, INC. PAYMENT 4 E.,,,„ City of City ort rthur Texas INTEROFFICE MEMORANDUM WATER UTILITIES DEPARTMENT-ADMINISTRATION DIVISION Date: November 19, 2019 To: Ron Burton, City Manager From: Donald Stanton, Interim Director of Water Utilities RE: P.R. No. 21175 —Ratification and Approval of Payments to United Rentals Nature of the Request: A pump was needed to bypass into the aeration basin at the Main Wastewater Treatment Plant due to malfunctioning Archimedes screw pumps. Staff determined that the 8" pump would be necessary until pump repairs are completed. The rental was originally estimated to be $13,310.37, and was authorized by the City Manager. Due to the delays in electrical repairs, the pumps at the City Wastewater Treatment Plant are not expected to be functional until February 12, 2020. To date, a total of $13,310.37 has been paid. The total cost of the 8" pump rental through February 12, 2020 is projected to be $37,913.85. This Proposed Resolution (21175) requests ratification and approval of all necessary payments to United Rentals of Dallas, Texas, for the rental of an 8 inch pump, with a total projected cost of$37,913.85 from Account No. 410-1256-532.51-00, Rent. Staff Considerations: City Staff will not be affected by this P.R. approval. Budget Considerations: Pump rental payments are funded in Account No. 410-1256-532.51-00 (Rent). Recommendation: I recommend that the City Council approve Proposed Resolution No. 21175 to ratify and approve the United Rentals payments with a total projected total amount of $37,913.85 from Account Number 410-1256-532.51-00 (Rent). P.R. 21175 11-19-19 bw Page 1 of 4 RESOLUTION NO. A RESOLUTION RATIFYING AND APPROVING PAYMENTS BY THE CITY MANAGER TO UNITED RENTALS, INC. OF DALLAS, TEXAS FOR THE RENTAL OF ONE 8" PUMP, FOR A PROJECTED AMOUNT OF$37,913.85 THROUGH SOURCEWELL CONTRACT 091615-URI.FUNDING IS AVAILABLE IN ACCOUNT NUMBER 410-1256-532.51-00, RENT. WHEREAS, on September 13, 2019, two Archimedes screw pumps at the Main Wastewater Treatment Plant malfunctioned, which caused immediate public health and safety concerns; and, WHEREAS,the occurrence created an urgent response for repair; and, WHEREAS, it was determined by staff that additional pumping capabilities were needed to prevent the shut-down of the plant; and, WHEREAS, the City began renting the needed pump on September 13, 2019 through Sourcewell contract 091615-URI; and, WHEREAS,pursuant to Chapter 271 Subchapter D of the Local Government Code,a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission;and, WHEREAS,per Resolution No. 13-556,the City of Port Arthur is authorized to participate in cooperative purchasing with National Joint Powers Alliance, now known as Sourcewell Cooperative Purchasing Program; and, WHEREAS,the rental was authorized by City Manager approval for$13,135.30; and, WHEREAS, pursuant to Section 252.022(a)(2) this expenditure is authorized because it was a public calamity that required the immediate appropriation of money to preserve the property of the municipality's residents or to preserve the property of the municipality; and, P.R. 21175 11-19-19 bw Page 2 of 4 WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of unforeseen damage to public machinery, equipment, or other property; and, WHEREAS, staff is contacting electrical contractors to generate a pool of estimates free from outliers to determine a best cost for repair; and, WHEREAS,the repair of the pumps is delayed due to repairs of the electrical equipment; and, WHEREAS,the cost of the rental is$13,310.37 to date and staff expects to keep the rental through February 12, 2020; and, WHEREAS,the total cost of the rental from United Rentals,Inc. of Dallas,Texas through February 12, 2020 is projected to be approximately $37,913.85 will be needed until the pump is repaired; and, WHEREAS,the Director of Water Utilities deems it in the best interest of the City of Port Arthur to ratify and authorize payments to United Rentals for the rental of one 8" pump through February 12, 2020. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby ratifies payments to United Rentals of Dallas, Texas for the rental of one 8"pump paid to date and approves future payments in the total projected amount of$37,913.85. (Exhibit"A"). THAT, funding is available in Account No. 410-1256-532.51-00 (Rent). THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. 21175 11-19-19 bw Page 3 of 4 READ, ADOPTED,AND APPROVED this the day of , A.D. 2019 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: '►h• nn e6a(i rP Vale,1.1 'iz o Ron Burton City' Attorney City Manager Donald Stanton Interim Director of Water Utilities P.R. 21175 11-19-19 bw Page 4 of 4 APPROVED AS FOR AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance Cabk11-1-iL Clifton Williams, CPPB Purchasing Manager Exhibit "A" (United Rentals Invoices) 0 United Rentals. PARTIAL RETURN PUMP SOLUTIONS INVOICE BRANCL' 130 3385 WEST CARDINAL DRIVE # 173786395-001 BEAUMONT TX 77705-4416 409-840-5886 409-840-5806 PAX CustmeInvoice Date : 09/18/19 CITY OF PORT ARTHUR Rental Out : 09/13/19 08:00 AM Rental In : 09/13/19 02:39 PM 6300 PROCTER EXT UR Job Loc : 6300 PROCTER.E%, Po PORT ARTHUR TX 77642-0923 cost mer Job ID: 24' P.O. # : DdidakING h Office: 409-983-8171 Cell: 409-626-4503 Ordered By : DONNA KING Reserved By : ELIZABETH-CHE BROWN Salesperson : RAY WHITT 7.2.24271 AB0.409 68095S21.p01 517677 1-1 0 } IIIIIIIIInItIIIItIIIIIIItIIIIIIIIItIItIIlIltnlrlllfllrlltlttlll Invoice Amount: $1,008.63 CITY OF PORT ARTHUR Tema: Due Upon Receipt PO BOX 1089 Payment options: Contact our credit office 212-333-6600 Ext.84009 PORT ARTHUR TX 77641-1089 REMIT TO: UNITED RENTALS(NORTHAMERICA),INC. PO BOX 840514 DALLAS TX 75284-0514 RENTAL ITEMS: Qty Equipment Description Minimum Day Week 4 Week Amount 3 537/2720 HOSE 6X20 TANK TRUCK - CAMLOCK 96.25 96.25 191.19 505.00 288.75 2 545/1109 90'S 9.94 24.07 61.06 19.88 6" 90 fitted out 6" male camlock X 6" female camlock Rental Subtotal: 308.63 SALES/MISCELLANEOUS ITEMS: Qty Item Price Unit of Measure Extended Amt. 1 TX UNIT PROPERTY TAX [DRSURTX/MCI] EACH N/C 1 DELIVERY CHARGE 500.000 EACH 500.00 1 PICKUP CHARGE 200.000 EACH 200.00 Sales/Misc Subtotal: 700.00 Agreement Subtotal: 1,008.63 Total: 1,008.63 COMMENTS/NOTES: CONTACT: DONNA KING CELL#: 409-626-4503 CO OP PRICING THROUGH SOURCEWELL 091615-URI ARE YOU OR YOUR EMPLOYEES IN NEED OF OPERATOR CERTIFICATION TRAINING? CONTACT UNITED ACADEMY TODAY 844-222-2345 OR WWW.UNITEDACADEMY.UR.COM TRAINING IS NOT AVAILABLE ON CERTAIN EQUIPMENT IN CANADA. -14; s—'19510_ 5 3 � , . 14e.1,--(0 ' \fir. r E t fro`D yV� 1 ; ( OCT 9 2019 UTILITY OPERATIONS Admit.-City Hall CITY OF PORT ARTHUR UTILITY OPERATIONS WATER/SEWER OCT 092019 RECEIVED SERVICE CENTER NOTICE: This invoice is subject to the terms and conditions of the Rental and Service Agreement,which are available at haps://www.unitedrentals.com/Iegal/rental-service-terms-US and which are incorporated herein by reference. A COPY OF THE RENTAL AND SERVICE AGREEMENT TERMS ARE AVAILABLE IN PAPER FORM UPON REQUEST. You Can Now Access invoice History and Update Purchase Orders Online To Sign Up,contact URControlSupport®urcom Page: 1 0United Rentals* 4 WEEK BILLING PUMP SOLiJ TI ONS INVOICEf,.1: BRANCH 130 • 3385BEAU WEST CARDINAL 41IVB # 173786395-002 BSADMONT TX 77705-4416 409-840-5886 Customer # : 759914 409-840-5806 FAX Invoice Date : 09/30/19 (I) CITY OF PORT ARTHUR Date Out : 09/13/19 08:00 AM .1.t Billed Through : 10/11/19 00:00 '-1 6300 PROCTER EXT UR Job Loc : 6300 PROCTER EXT, PO PORT ARTHUR TX 77642-0923 Customer Job ID: 24 A P.O. # : DONNAKING I Office: 409-983-8171 Cell: 409-626-4503 Ordered By : DONNA KING Reserved By : ELIZABETH-CHE BROWN Salesperson : RAY WHITT 6.2.2201 1 AB 0.409 71502S21.p01 568869 1.1 0 _ _ ._. ..nH1 111IIIIIIIIIIIII1IIIIIIIIIII I nIIIIIIIIIIIIIIIIIIIInlllInvoice Amount: $6,150.87 CITY OF PORT ARTHURM Terms: Due Upon Receipt PO BOX 1089 Payment options: Contact our credit office 212-333-6600 Ext.84009 • PORT ARTHUR TX 77641-1089 REMIT TO: UNITED RENTALS(NORTH AMERICA),INC. PO BOX 840514 DALLAS TX 75284-0514 ax A RENTAL ITEMS: Qty Equipment Description Minimum Day Week 4 Week Amount 1 NP2D632010 PUMP 8" SUPER VAC ASSIST - DIESEL 414.88 1220.42 3506.11 3,506.11 Make: CORNELL Model: 8NNW-RP-6068 Serial: 209552 Meter out: 10064.53 Meter in: .00 8" female camlock X 6" female camlock 1 538/2220 HOSE 8X20 KANAFLEX SUCTION - CAMLOCK 39.40 130.02 361.69 361.69 3 537/2720 HOSE 6X20 TANK TRUCK - CAMLOCK 96.25 96.25 191.19 505.00 1,515.00 1 545/1105 STRAINERS (ALL SIZES) 10.38 10.38 19.28 56.35 56.35 8" big hole strainer 1 545/1111 MISC FITTINGS 13.10 38.79 83.58 83.58 6" T fitted qith 6" male camlock 3 way 2 545/1109 90'S 9.94 24.07 61.06 122.12 6" 90 fitted out 6" male camlock X 6" female camlock 2 545/1111 MISC FITTINGS 13.10 38.79 83.58 167.16 6" female camlock X 6" female camlock 6" female X 6" female 1 545/1212 12 X 12 CONTAINMENT BERM 49.97 123.71 330.69 330.69 Rental Subtotal: 6,142.70 SALES/MISCELLANEOUS ITEMS: Qty Item Price Unit of Measure Extended Amt. 1 TX UNIT PROPERTY TAX h t \'ECDHSURTX/MCI] 8.169 EACH 8.17 L./ Sales/Misc Subtotal: 8.17 OCT 1 Agreement Subtotal: 6,150.87 j 2019 Total: 6,150.87 COMMENTS/NOTES: COACT: DKING CELL#: 40990626 4503 UTILITY`JP-RATIONS p r ,�7 ✓a / CO OP PRICING THROUGH SOURCEWELL aU+I11n.-City ia7 I1 b�/ 1 it /. - 3 - , r 091615-URI "I1 p`J(„[� ��(( �1 CD BILLED FOR FOUR WEEKS 9/13/19 THRU 10/11/19 08:00 AM 1 9 ARE YOU OR YOUR EMPLOYEES IN NEED OF OPERATOR CERTIFICATION TRAINING? CONTACT UNITED ACADEMY TODAY 844-222-2345 OR WWW.UNITEDACADEMY.UR.COM TRAINING IS NOT AVAILABLE ON CERTAIN EQUIPMENT IN CANADA. CITY OF PORT ARTHUR UTILITY OPERATIONS WATFIz/SI/,ER OCT 15 2Q19 RECEIVED SERVICE CE,%TER NOTICE: This invoice is subject to the terms and conditions of the Rental and Service Agreement,which are available at https://www.unitedrentals.corMegaVrental-• , , -- • hich are incorporated herein by reference. A COPY OF THE RENTAL AND SERVICE AGREEMENT TERMS ARE AVAILABLE IN PAPER FORM UPON REQUEST. You Can Now Access Invoice History and Update Purchase Orders Online To Sign Up.contact URControlSupporteur.com Page: 1 °United Rentals. 4 WEEK BILLING PUMP SOLUTIO"•!S INVOICE BRANCH 230 3385 WNTTC. AL DRIVE # 173786395-003 BEADMONT TX 77705-4416 409-840-5886 409-840-58 - FAX Customer # : 759914 Invoice Date : 10/28/19 Q) CITY OF PORT ARTHUR Date Out : 09/13/19 08:00 AM yl Billed Through : 11/08/19 00:00 6300 PROCTER EXT UR Job Loc : 6300 PROCTER EXT, PO UR PORT ARTHUR TX 77642-0923 Cust mer Job ID: 24 A P.O. # : DONNAKING h Office : 409-983-8171 Cell: 409-626-4503 Ordered By : DONNA KING Reserved By : ELIZABETH-CHE BROWN Salesperson : RAY WHITT 6.2.1966 1 AB 0.409 92580S21.p01 676748 1-1 0 _.. Iril„iitli, '��"I�IIhIil�liIIuiIuIIIii��iliii��l[liriili[tlihII Invoice Amount: $6,150.87 CITY OF PORT ARTHUR Terms: Due Upon Receipt PO BOX 1089 Payment options: Contact our credit office 212-333-6600 Ext.84009 • PORT ARTHUR TX 77641 1089 REMIT TO: UNITED RENTALS(NORTH AMERICA),INC. PO BOX 840514 DALLAS TX 75284-0514 RENTAL ITEMS: Qty Equipment Description Minimum Day Week 4 Week Amount 1 NP2D632010 PUMP 8" SUPER VAC ASSIST - DIESEL 414.88 1220.42 3506.11 3,506.11 Make: CORNELL Model: 8NNW-RP-6068 Serial: 209552 Meter out: 10064.53 Meter in: .00 8" female camlock X 6" female camlock 1 538/2220 HOSE 8X20 KANAFLEX SUCTION - CAMLOCK 39.40 130.02 361.69 361.69 3 537/2720 HOSE 6X20 TANK TRUCK - CAMLOCK 96.25 96.25 191.19 505.00 1,515.00 1 545/1105 STRAINERS (ALL SIZES) 10.38 10.38 19.28 56.35 56.35 8" big hole strainer 1 545/1111 MISC FITTINGS 13.10 38.79 83.58 83.58 6" T fitted qith 6" male camlock 3 way 2 545/1109 90'S 9.94 24.07 61.06 122.12 6" 90 fitted out 6" male camlock X 6" female camlock 2 545/1111 MISC FITTINGS 13.10 38.79 83.58 167.16 6" female camlock x 6" female camlock 6" female X 6" female 1 545/1212 12 X 12 CONTAINMENT BERM 49.97 123.71 330.69 330.69 Rental Subtotal: 6,142.70 SALES/MISCELLANEOUS ITEMS: Qty Item Price Unit of Measure Extended Amt. 1 TX UNIT PROPERTY TAX [DRSURTX/MCI] 8.169 EACH 8.17 Sales/Misc Subtotal: 8.17 Agreement Subtotal: 6,150.87 Total: 6,150.87 COMMENTS/NOTES: CONTACT: DONNA2KIN 410- 10- La Cb 2 -' 11901 CO OP PRICING THROUGH SOURCEWELL 7 f iro+IVOY 091615-URI / BILLED FOR FOUR WEEKS 10/11/19 THRU 11/08/19 08:00 AM / r ARE YOU OR YOUR EMPLOYEES IN NEED OF OPERATOR CERTIFICATION TRAINING? IS 5 2019 CONTACT UNITED ACADEMY TODAY 844-222-2345 OR WWW.UNITEDACADEMY.UR.COM TRAINING IS NOT AVAILABLE ON CERTAIN EQUIPMENT IN CANADA. Oty of Port i*thtr Water Department Administration Division-City Hall Annex Cf7Y OF PORTtiUR UTI iTY©p RATIO WATERlSEWER NOV 452019 NOTICE: This invoice is subject to the terms and conditions of the Ren I and Service Agreement,which are av ilable at haps: .unitedrentats.com/fegal/rental-service-terms-US and which are incorporated herein by reference. A COPY OF THE RENTAL AND SER CE AGREEME IN PAPER FO UPON REQUEST. You Can No ccess lnvoic a urchaaseoprders Onli e Sign Up,cont rCwtrl Cc�fn .���. Page: 1