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2019-2020 Budget
Monthly Report
October 2019
City of Port Arthur 2019 -2020 Budget
Monthly Report
October 31, 2019
Highlights:
General Fund
General Fund revenues are$23.4 million at October 31,2019. Property tax revenues are above the
estimate by$103,000. $21.5 million has been received for Industrial payments so far with the remaining
$4.5M expected to be received in November. Sales tax collections for October are 3%above last fiscal
year and 16%above the budgeted level.
Operating expenditures total $3.8 million at October 31,2019. Year to date actual is below the budgeted
level by$476,000. There are 529 budgeted positions in the General Fund for Fiscal Year 2020 which
includes 5 additional positions and there are currently 48 vacancies. Budget amendments will be
requested throughout the year as needed so that the amended budget column will closely reflect where we
expect to be at the end of the year.
Water Fund
Water Fund revenues total $2.4 million at the end of October which is slightly below the budgeted level.
Water service charges received from industry exceeds budget estimates by$96,000. However, residential
and commercial revenue is $107,000 under the expected amount at this time.
Water Fund operating expenses total $932,000 at October 31,2019 which is below budget by$404,000.
There are 120 budgeted positions in the Water Fund for Fiscal Year 2020 and 15 are vacant at this time.
Staff will continue to monitor the fund to ensure that expenses remain in line with available revenues.
Solid Waste Fund
Solid Waste revenues total $581,000 for the month of October which is below the estimate by$143,000.
However, $107,000 was billed on November 4 which related to October Landfill services. This will bring
the revenue back in line with budget estimates.
Solid Waste operating expenses currently are under budget by approximately$100,000. There are
currently 48 budgeted positions in Solid Waste with 2 vacancies.
Pleasure Island Fund
Pleasure Island revenues are slightly above the estimate at this time primarily due to RV park rentals.
And operating expenses are$25,000 below the budgeted level.
Capital Improvement Program
This section includes street projects by district, drainage projects, general improvements by type, water
utility projects,and Pleasure Island improvements.
The total street program budget is $34.1 million, including$14.2 million for reconstruction and
remediation budgeted in FY2020 which has not yet been allocated to specific projects. $7.8 million has
been spent to date on the current listed street projects. $26,000 of that has been spent this fiscal year
leaving a balance of$26.3 million to complete the projects.
A total of$12.8 million has been budgeted for drainage improvements which are primarily funded by
FEMA mitigation grants and CDBG. These projects are just getting started with $87,000 spent to date
and a balance of$12.7 million.
General Improvement projects include building renovations,technology upgrades, parks&recreation
renovations, public works projects and the purchase of a Fire Vehicle. There is currently$8.9 million
budgeted for these projects. Expenditures total $2 million spent to date,with $575,000 spent this fiscal
year and a balance remaining of 6.9 million.
There is currently$65.8 million budgeted for Water Utility improvements, primarily for the construction
of the Waste Water Treatment Plant.
Pleasure Island Improvements include a boat launch and parking lot repairs totaling $590.000 of which
$443,000 will be paid for by a grant from the Texas Parks and Wildlife.
Disaster Fund
At this time the Hurricane Harvey Disaster Fund has total revenues of$25.6 million of which $607,000
was received in October. Expenditures currently total $31.0 million which leaves a deficit of$5.4
million. However, pending reimbursements total $2.2 million which will reduce this deficit to $3.2
million. The City continues to make every effort to capture as much Federal assistance as possible.
Property insurance claims remain outstanding.
City of Port Arthur 2019 - 2020 Budget
Monthly Report
October 31, 2019
Actual Actual Amended Y-T-D Y-T-D
17-18 18-19 Budget Actual Budget
(Unaudited) 19-20 Thru Oct Thru Oct Variance
General Fund Summary
Revenues
Taxes
Property Taxes 12,316,713 12,476,941 13,240,000 265,946 163,103 102,843
Industrial District Payments 30,644,284 30,834,585 31,058,446 21,469,088 26,039,735 (4,570,647)
Sales Tax 10,452,255 9,999,523 9,792,000 773,983 663,288 110,695
Other Taxes 9,190,955 9,241,698 9,570,000 43,301 14,640 28,661
Total Taxes 62,604,207 62,552,747 63,660,446 22,552,318 26,880,766 (4,328,448)
Licenses and Permits 841,860 533,616 441,200 40,874 36,767 4,107
Intergovernmental Revenue 58,228 147,116 122,115 4,560 10,176 (5,616)
Charges for Services 355,557 439,325 372,800 31,908 31,067 841
Fines and Forfeitures 850,301 958,603 935,100 73,301 77,925 (4,624)
Interest and Miscellaneous 1,283,617 979,821 820,900 98,083 68,408 29,675
Total Operating Revenues 65,993,770 65,611,228 66,352,561 22,801,044 27,105,109 (4,304,065)
Transfers and Other Revenues 7,091,869 7,091,718 7,048,995 587,416 587.416 (0)
Total Revenues 73,085,639 72,702,946 73,401,556 23,388,460 27,692,525 (4,304,065)
Expenditures
Administration 1,447,224 1,640,851 1,994,868 253,731 144,308 109,423
City Secretary 1,313,215 1,725,393 1,632,662 87,279 96,711 (9,432)
City Attorney 984,382 1,125,738 1,182,723 60,867 71,287 (10,420)
Finance 2,186,880 2,167,950 2,259,129 92,785 139,597 (46,812)
Information Technology 870,033 1,522,318 1,524,206 40,720 101,281 (60,561)
Human Resources 644,759 617,197 776,797 31,074 46,731 (15,657)
Development Services 4,852,202 5,422,763 6,230,456 435,638 405,838 29,800
Civic Center 653,306 873,507 907,128 50,011 61,186 (11,175)
Police 18,314,943 19,579,324 20,478,722 1,075,893 1,180,822 (104,929)
Fire 13,538,450 14,050,511 14,193,154 952,692 1,004,505 (51,813)
Public Works 7,222,861 8,122,259 9,169,571 444,972 599,514 (154,542)
Health and Welfare 1,399,065 1,455,515 1,595,660 78,346 98,372 (20,026)
Parks and Recreation 2,253,854 2,589,168 3,134,713 105,709 215,360 (109,651)
Library 951,435 1,229,391 1,486,280 75,579 95,332 (19,753)
Total Operating Expenditures 56,632,609 62,121,885 66,566,069 3,785,296 4,260,845 (475,549)
Transfers and Other Expenditures $11,510,853 $4,961,341 $11,908,870 973,475 973,475 -
Total Expenditures 68,143,462 67,083,226 78,474,939 4,758,771 5,234,320 (475,549)
Net Current Activity 4,942,177 5,619,720 (5,073,383) 18,629,689 22,458,205
Unassigned Beginning Fund Balance 19,691,779 24,633,956 28,332,799 30,253,676 30,253,676
Unassigned Ending Fund Balance 24,633,956 30,253,676 23,259,416 48,883,365 52,711,881
City of Port Arthur 2019 - 2020 Budget
Monthly Report
October 31, 2019
Actual Actual Amended Y-T-D }-T-D
17-18 18-19 Budget Actual Budget
(Unaudited) 19-20 Thru Oct Thru Oct Variance
Water Fund Summary •
Revenues
Water Service 11,237,669 12,159,359 13,400,000 1,061,971 1,116,666 (54,695)
Water Service-Industry 3,992,756 5,010,731 4,409,000 463,619 367,416 96,203
Sewer Service 7,191,114 8,398,266 9,700,000 755,423 808,333 (52,910)
Other Charges for Services 202,596 650,681 664,200 24,212 55,350 (31,138)
Late Fees 494,418 541,125 550,000 53,963 45,833 8,130
Interest and Miscellaneous 130,709 348,984 39,800 1,363 3,316 (1,953)
Total Operating Revenues 23,249,262 27,109,146 28,763,000 2,360,551 2,396,914 (36,363)
Transfers and Other Sources 4,305.408 410,000 410,000 34,167 34,166.00 1
Total Revenues 27,554,670 27,519,146 29,173,000 2,394,718 2,431,080 (36,362)
Expenses
1251 Administration 1,356,781 1,373,434 1,168,786 76,876 70,758 6,118
1252 Water Purification 5,596,723 5,329,219 5,870,270 184,340 450,202 (265,862)
1253 Water Distribution 3,476,479 3,798,066 3,228,135 184,885 205,218 (20,333)
1254 Customer Service 1,194,613 1,618,939 1,220,320 56,247 75,013 (18,766)
1255 Waste Water Conveyance 4,002,064 5,023,993 4,888,019 233,946 319,080 (85,134)
1256 Wastewater Treatment 1,987,509 2,568,362 2,431,733 151,774 169,161 (17,387)
1260 Environmental Regulatory Services 441,856 514,328 672,161 43,105 45,541 (2,436)
Total Operating Expenses 18,056,025 20,226,341 19,479,424 931,173 1,334,972 (403,799)
Transfers and Other Uses 7,590,270 7,881,201 9,659,132 804,928 804,928 0
Total Expenses and Other Uses 25,646,295 28,107,542 29,138,556 1,736,101 2,139,900 (403,799)
Net Current Activity 1,908,375 (588,396) 34,444 658,617 291,181
Beginning Working Capital Balance (1,202,686) 705,689 618,040 117,293 117,293
Ending Working Capital Balance 705,689 117,293 652,484 775,910 408,474
City of Port Arthur 2019 - 2020 Budget
Monthly Report
October 31, 2019
Actual Actual Amended Y-T-D Y-T-D
17-18 18-19 Budget Actual Budget
(Unaudited) 19-20 Thru Oct Thru Oct Variance
Solid Waste Fund Summary
Revenues
Residential Service 4,158,037 4,112,128 4,200,000 345,490 350,000 (4,510)
Commercial Containers 2,015,983 2,133,107 2,531,400 184,204 210,950 (26,746)
Landfill Charges 2,335,938 1,395,483 1,500,000 23,920 125,000 (101.080)
Municipal Landfill Contracts 310,758 232,289 280,000 - 23,333 (21333)
Late Fees 173,293 153,487 175,000 19,020 14,583 4.437
Interest and Miscellaneous 696 43,545 - 8,694 - 8.694
Total Revenues 8,994,705 8,070,039 8,686,400 581,328 723,867 (142,539)
-
Expenses
1271 Trash Collection 1,307,401 1,367,598 1,221,882 66,170 71,496 (5,326)
1272 Residential Collection 936,306 1,367,021 1,219,650 75,417 69,816 5,601
1273 Container Service 678,516 807,921 679,903 37,094 42,328 (5,234)
1274 Landfill 2,126,943 2,879,897 2,323,318 75,767 173,363 (97,596)
1275 Administration 98,186 135,444 129,497 8,507 7,353 1,154
Total Operating Expenses 5,147,352 6,557,881 5,574,250 262,955 364,357 (101,402)
Transfers and Other Uses 3,039,070 2.857,534 3,052,684 254,390 254,390 (0)
Total Expenses and Other Uses 8,186,422 s 9,415,415 8,626,934 517,345 618.748 (101,403)
Net Current Activity 808,283 (1,345,376) 59,466 63,983 105,119
Beginning Working Capital Balance 1,777,927 2.586.210 1,960,485 1,240.834 1,240,834
Ending Working Capital Balance 2,586,210 1,240.834 2,019.951 1.304,817 1,345,953
Pleasure Island Summary
Revenues
Land Lease&Sales 594,134 547,242 579,234 48,641 48,269.50 372
Dry Storage Rentals 29,026 24,873 30,000 1,880 2,500 (620)
RV Park 285,407 248,176 240,000 32,794 20,000 12,794
Boat Slip Rentals 130,301 122,655 129,000 11,423 10,750 673
Fuel Facility 4,343 3,669 3,000 289 250 39
Total Revenues 1,043,211 946,615 981,234 95,027 81,770 13,258
Expenses
1291 Administration 582,864 520,027 556,692 25,985 32,910 (6,925)
1292 RV Park 148,883 119,715 146,800 4,835 12,233 (7,398)
1293 Marina 144,007 404,283 60,150 4,415 5,013 (598)
1294 Parks 67,307 38,917 129,690 1,018 10,808 (9,790)
Total Operating Expenses 943,061 . 1,082,942 893,332 36,253 60,963 (24,710)
Transfers and Other Uses (65,444) 40,000 187,500 15,625 15,625 -
Total Expenses and Other Uses 877,617 1,122,942 1,080,832 51,878 76,588 (24,710)
Net Current Activity 165,594 (176,327) (99,598) 43,149 5,181
Beginning Working Capital Balance 397,611 563,205 296,124 386,878 386,878
Ending Working Capital Balance 563,205 386,878 196,526 430,027 392,059
City of Port Arthur 2019- 2020 Budget
Monthly Report
Ocober 31,2019
Total F1'19-20 Project To
Total Revised Actual 1-T-D Date Project
Estimated Thru 9/30/19 Actual Actual Balance
Capital Improvement Fund Summary Project Cost (Unaudited) Thru Oct Thru 10/31/19 Remaining
Street Improvements
District 1
Nashville Street 7th-Proctor 913,290 146,388 146,388 766,902
Bluebonnet Gulfway-19th 1,328,280 1,345,502 1,345,502 (17,222)
Woodworth Blvd 7th St-Thomas Blvd. 1,186,728 1,186,998 1,186,998 (270)
W.8th Street Foley-Joe Louis 1,254,267 1,099,558 1,099,558 154,709
Lakeshore Drive Ph 1 4186-4300 Lakeshore 555,842 531,778 (1,123) 530,655 25,187
Lakeshore Drive Ph 2 12th Av-4186/4300-Stadium 723,536 14,500 14,500 709,036
5th Street Atlanta-Nashville 915,588 - - 915,588
6th Street Atlanta-Nashville 929,588 - - 929,588
12th Street 6th Ave-Woodworth 75,926 - - 75,926
24th Street Gulf Ave to Memorial 105,071 - - 105,071
9th Street Houston-Ft Worth 31,768 24,753 24,753 7,015
Marshall 10th-Gulfway 159,616 102,369 102,369 57,247
El Paso Ave Lakeshore-Howard 29,598 - - 29,598
3rd Avenue Gulfway-14th 350,000 - - 350,000
5th Ave.South Tremont-Broadway 200,000 - - 200,000
10,353,968 6,046,716 (1,123) 6,045,593 4,308.375
District 2
Williams Avenue Lakeshore-Procter 15,231 - - 15,231
15th Street Vera-Main 289,351 339,414 339,414 (50,063)
Carolina Ave Gulfway-Dead End 919,281 68,910 68,910 850,371
Lakeshore Dr Lakeside-Williams 587,000 80,480 9,806 90,286 496,714
Lakeshore Dr Williams-Stadium 927,000 109,144 14,396 123,540 803,460
8th Street Williams-Duff 21,313 17,660 17,660 3,653
5th Street Stadium-Duff 40,519 74,058 74,058 (33,539)
6th Street Brazos-Duff Dr 51,612 69,687 69,687 (18,075)
Williams Avenue 5th St-Lewis Dr 550,000 - - 550,000
3,401,307 759,353 24.202 783.555 2.617.752
District 3
Ferndale Drive Highland Dr-S Park Dr 20,188 1,350 1,350 18,838
Northpark Drive W Park-Evergreen 21,420 1,350 1,350 20,070
Wilson Drive Evergreen-Highland 15,392 - - 15,392
Forest Drive Evergreen-Woodrow 344,500 103,991 3,150 107,141 237,359
8th Ave 32nd-Dead End 881,394 83,580 83,580 797,814
Sunken Court Ph 1/Wilson-Tyrrell 405,393 96,050 96,050 309,343
Sunken Court Ph 2/Tyrrell-Twin City Hwy 729,887 55,486 55,486 674,401
38th Street Rachel-Lansing 10,175 8,716 8,716 1,459
Forest Dr Griffing-Evergreen 51,753 - - 51,753
42nd St 9th Ave-Wentworth 161,028 50,685 50,685 110,343
Evergreen Dr. North Park-Tyrrell 62,543 58,421 58,421 4,122
3rd Ave 32nd St-36th St - 67,512 67,512 (67,512)
Memorial Bld(Feeder) 29th St-31st St 100,000 - - 100,000
9th Ave 32nd St-36th St 450,000 - - 450,000
3,253,673 527,141 3.150 530,291 2.723.382
District 4
Viterbo Road Spur 93-End 101,363 - - 101,363
Willow Avenue Maple-60th St 852,109 55,533 55,533 796,576
60th Street West Port Arthur-Canal 903,247 77,982 77,982 825,265
Cedar St 58th St to North End 88,142 53,650 53,650 34,492
64th St Garnet-W Port Arthur Rd 201,102 140,920 140,920 60,182
58th St Ray Ave to Cedar St 101,013 74,235 . 74,235 26,778
Pine Ave. 60th St.-Dead End 27,681 28,604 28,604 (923)
Sharon Dr Cambridge-Queens 29,199 36,456 36,456 (7,257)
Waco Ave Gulfway to Thomas Blvd 50,757 15,735 15,735 35,022
Lakeside Plaza H.O.Mills-Cashmere 320,000 - - 320,000
Beaumont Ave Gulfway-15th St 230,000 - - 230,000
2.904.613 483.115 - 483,115 2,421,498
Street Reconstruction Unallocated 10,000,000 - - - 10,000,000
Street Remediation Unallocated 4,200,000 - - - 4,200,000
Total Street Improvement Projects 34.1 13.561 7.816,325 26.229 7.842,554 26,27.1.'
City of Port Arthur 2019 -2020 Budget
Monthly Report
October 31,2019
Total FY 19-20 Project To
Total Revised Actual Y-T-D Date Project
Estimated Thru 9/30/19 Actual Actual Balance
Captial improvement Fund Summary Project Cost (Unaudited) Thru Oct Thru 10131.'19 Remaining
Drainage Improvements
Upsize Pipes 11&12th at 7th&Lakeshore 678,890 - - 678,890
Drainage System at El Vista 1,033,400 9,104 3,220 12,324 1,021,076
Drainage System at Port Acres 3,153,000 23,288 13,328 36,616 3,116,384
Lake Arthur Detention Pond 5,261,743 25,649 12,779 38,428 5,223,315
Drainage System at Golf Course 1,972,133 112 112 1,972,021
Drainage at Downtown Transit Facility 723,800 - - 723,800
Total Drainage Projects 12,822,966 58,153 29,327 87,480 12,735,486
General improvements
Information Technology
ERP Replacement 1,480,000 - - - 1,480,000
Cloud-based backups 108,000 - - - 108,000
Paper Digitization 540,000 - - - 540,000
2,128,000 - - - 2,128,000
Development Services
2545 Dallas-Buildins Renovations 2,978,000 1,421,069 575,178 1,996,247 981,753
2,978,000 1,421,069 575,178 1,996,247 981,753
Fire
Replace Haz-Mat Rescue Vehicle 950,000 - - - 950,000
Public Works
Replace Roof at Operations Center 100,000 100,000
Renovations to City Hall 462,000 462,000
Renovations to Electrical Building 200,000 200,000
762.000 - - - 762,000
Parks&Recreation Renovations -
Renovations to Recreation Center 630,000 - - - 630,000
Mosely Pool 70,000 - - - 70,000
Renovations to Lakeview Pool Area 300,000 7,872 - 7,872 292,128
Eagles Park Walking Trail 30,000 30,000
Adams Park Soccer Complex 1,000,000 1,000,000
Barbara Jacket Park-Parking Lot Repairs 100,000 100,000
2,130,000 7,872 - 7,872 2,122,128
Total General Improvements 8,948,000 1,428,941 575,178 2,004,119 6,943,881
Water Utility Improvements
Waste Water Treatment Plant Construction 60,560,000 - 60,560,000
Lift Stations 2,850,000 - 2,850,000
Water Tank Rehabilitation 1,750,000 3,575 3,575 1,746,425
Sabine Pass Collection Systems 600,000 - 600,000
Total Water Utility Improvements 65;760,000 - 3,575. 3,575 , 65,756,425
Pleasure Island Imrovemcnts
Boat Launch/Parking Lot Repairs 590,000 - 590,000
Total Pleasure Island Improvements __ 590,000 - - - 590.000
City of Port Arthur 2019-2020 Budget
Monthly Report
October 31,2019
Actual Actual .-actual Y-T-D Actual
16-17 17-18 18-19 Actual FY 17_FY20
(Lnaudited) Thru Oct Total
Disaster Fund Summary
Revenues
FederaVState Grants 6,092,224 6,407,776 1,200,483 580,897 14,281,380
Contributions-Donations 10,682 27,424 - - 38,106
Insurance Proceeds - 10,015,834 1,261,708 26,276 11,303,818
Lease Proceeds - 2,646 - - 2,646
Total Revenues 6,102,906 16,453,680 2,462,191 607,173 25,625,950
Expenditures
Salaries and Benefits 3,694,644 790,262 4,487 6,618 4,496,011
Supplies and Materials 63,291 1,636,543 260,120 2,100 1,962,054
Maintenance 121,462 2,171,350 1,454,375 50,266 3,797,453
Contractual Services 1,082,631 14,882,112 1,662,907 131,741 17,759,391
Capital Outlay 1,140,878 1,224,982 619,103 24,274 3,009,237
Total Expenditures 6,102,906 20,705 249 4,000,992 214,999 31,024,146
Net Current Activity - (4,251,569) (1,538,801) 392,174 (5,398,196)
Beginning Fund Balance - - (4,251,569) (5,790,370)
Ending Fund Balance - (4,251,569) (5,790,370) (5,398,1961
Summary by Category
Emergency
Debris Response Equipment Vehicles Facilities Contents Other DAC At Risk Total
Revenues
FEMA/State $ 13,747,235 $ 440,552 $ - $ - $ 65,476 $ - $ 28,117 $ - $ - $ 14,281,380
Insurance - - 1,237,897 3,314,837 1,980,668 3,818,430 951,986 - - 11,303,818
Lease Proceeds - - - - - - 2,646 - - 2,646
Donations - - - - - 38,106 - - 38,106
Total 13,747,235 440,552 1,237,897 3,314,837 2,046,144 3,818,430 1,020,855 - - 25,625,950
Expenditures
Personnel - 2,911,379 6,618 - - - 4,487 - 1,573,527 4,496,011
Supplies&Materials - - - - 1,962,054 - - - 1,962,054
Maintenance - - 524,849 846,502 1,572,184 506,837 347,081 - - 3,797,453
Contractual Servic 12,875,438 - - - - - 2,645,310 2,238,643 - 17,759,391
Capital Outlay - - 347,673 1,474,944 866,404 320,216 - - - 3,009,237
Total 12,875,438 2,911,379 879,140 2,321,446 2,438,588 2,789,107 2,996,878 2,238,643 1,573,527 31,024,146
Balance S 871,797 $(2,470,827) $ 358,757 S 993,391 $ (392,444) $ 1,029,323 S (1,976,023) $ (2,238,643) $ (1,573,527) $ (5,398,196)
Reimbursements Pending
FEMA
Proj 43252 Fire 482,031 482,031
Proj 44081 Police 815,300 815,300
Proj 2313 Debris 282,206 282,206
Proj 25340 Sheltering - -
Proj 43250 Hazard Response 594,817 594,817
Proj 4332 Parks - - - - _ - - -
Total 282,206 1,892,148 - - - - - - - 2,174,354