HomeMy WebLinkAboutPR 21085: PURCHASE OF FOUR (4) TRUCKS FOR UTILITIES City of
nrt rt 11:;/-
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: December 9, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Donnie Stanton, Interim Director of Utilities
RE: P.R. 21085—Purchase of Four(4) Trucks for Utilities
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
three (3) Ram 1500 Classic D51141 trucks and one (1) Ram 1500 Classic D51L98 truck in the
amount of$86,634.00 from Grapevine DCJ, LLC of Grapevine, Texas.
Background
The new trucks will be used by the Wastewater Treatment, Wastewater Conveyance, and
Customer Service Divisions for supporting Utilities maintenance operations, and will be
replacing Wastewater Treatment Unit No. 1348, Wastewater Conveyance Unit Nos. 1794 and
2009, and Customer Service Unit No. 1611. These vehicles are an essential part of Wastewater
Treatment, Wastewater Conveyance and Customer Service crews in their work of maintaining
critical systems and ensuring public health and safety.
Budget Impact:
The Ram 1500 Classic D51141 trucks have a competitive purchasing bid of$21,093.00 each,
totaling $63,279.00 from Grapevine DCJ, LLC of Grapevine, Texas, and the Ram 1500 Classic
D51L98 truck has a competitive purchasing quote of$23,355.00. $23,355.00 will be paid out of
Account No. 625-1801-532.93-06, Wastewater Treatment; $21,093.00 will be paid out of 625-
1801-532.93-01, Customer Service, and $42,186.00 will be paid out of 625-1801-532.93-05,
Wastewater Conveyance. Vehicle replacement priorities have changed since budget was
proposed.
Recommendation:
It is recommended that City Council approve the City Manager to purchase the replacement
trucks, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 21085
12/9/19 bw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
OF THREE (3) RAM 1500 CLASSIC D51141 TRUCKS AND ONE (1) RAM
1500 CLASSIC D51L98 FOR THE WATER UTILITIES DEPARTMENT
FROM GRAPEVINE DCJ,LLC OF GRAPEVINE,TEXAS IN THE TOTAL
AMOUNT OF $86,634.00; FUNDS ARE AVAILABLE IN ACCOUNT NOS.
625-1801-532.93-06, WASTEWATER TREATMENT, 625-1801-532.93-01,
CUSTOMER SERVICE, AND 625-1801-532.93-05, WASTEWATER
CONVEYANCE.
WHEREAS, Utility Operations Department routinely uses trucks to support maintenance
operations for Water Utilities for Citizens, Businesses, and Industries of City of Port Arthur; and,
WHEREAS, vehicle replacement priorities have changed; and,
WHEREAS, Wastewater Treatment Division's truck Unit No. 1348, Wastewater
Conveyance Division's trucks Identification No. 1794 and 2009,and Customer Service Division's
truck Identification No. 1611 have reached the end of their useful life and are in need of
replacement; and,
WHEREAS, these vehicles are an essential part of Wastewater Treatment, Wastewater
Conveyance, and Customer Service crews in their work of maintaining critical systems and
ensuring public health; and,
WHEREAS, Purchasing Division administered a competitive sealed bid process and
opened bids from three (3) different vendors for 1/2 Ton Trucks for City of Port Arthur, as
delineated in our Purchasing Policy with three (3) vendors submitting bids; and,
WHEREAS, Grapevine DCJ, LLC of Grapevine, Texas, through competitive sealed bid
process, provided the lowest and most responsive bid attached as Exhibit "A", which meets our
specifications.
NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT
ARTHUR:
THAT, City Council hereby authorizes the purchase of three (3) Ram 1500 Classic
D51141 Trucks and one (1) Ram 1500 Classic D51L98 Truck from Grapevine DCJ, LLC of
P. R. No. 21085
12/9/19 bw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
THREE(3)RAM 1500 CLASSIC D51141 TRUCKS AND ONE(1)RAM 1500
CLASSIC D51L98 FOR THE WATER UTILITIES DEPARTMENT FROM
GRAPEVINE DCJ, LLC OF GRAPEVINE, TEXAS IN THE TOTAL
AMOUNT OF $86,634.00; FUNDS ARE AVAILABLE IN ACCOUNT NOS.
625-1801-532.93-06, WASTEWATER TREATMENT, 625-1801-532.93-01,
CUSTOMER SERVICE, AND 625-1801-532.93-05, WASTEWATER
CONVEYANCE.
WHEREAS, Utility Operations Department routinely uses trucks to support maintenance
operations for Water Utilities for Citizens, Businesses, and Industries of City of Port Arthur; and,
WHEREAS, vehicle replacement priorities have changed; and,
WHEREAS, Wastewater Treatment Division's truck Unit No. 1348, Wastewater
Conveyance Division's trucks Identification No. 1794 and 2009,and Customer Service Division's
truck Identification No. 1611 have reached the end of their useful life and are in need of
replacement; and,
WHEREAS, these vehicles are an essential part of Wastewater Treatment, Wastewater
Conveyance, and Customer Service crews in their work of maintaining critical systems and
ensuring public health; and,
WHEREAS, Purchasing Division administered a competitive sealed bid process and
opened bids from three (3) different vendors for '/2 Ton Trucks for City of Port Arthur, as
delineated in our Purchasing Policy with three (3) vendors submitting bids; and,
WHEREAS, Grapevine DCJ, LLC of Grapevine, Texas, through competitive sealed bid
process, provided the lowest and most responsive bid attached as Exhibit "A", which meets our
specifications.
NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT
ARTHUR:
THAT, City Council hereby authorizes the purchase of three (3) Ram 1500 Classic
D51141 Trucks and one (1) Ram 1500 Classic D51L98 Truck from Grapevine DCJ, LLC of
P. R. No. 21085
12/9/19 bw
Page 2 of 2
Grapevine, Texas, through the competitive bid process, organized by Purchasing Division, in a
total amount of$86,634.00; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED THIS day of
2019 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST: APPROVED AS TO ORM:
/Yndffl- ,1 04111
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton Donnie Stanton
City Manager Interim Director of Utilities
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
bAlite,
Kandy Dani Clifton Williams, CPPB
Interim Director of Finance Purchasing Manager
EXHIBIT A
(Grapevine DCJ, LLC Quote for Option No.4)
E A A A A A
P.
b v v
a1, 8 8 8 8 0 0 0 0 O CO CO
0 00
> - - - - Z - - -- Z Z Z
—$, Cu Cu C .r1 o o 4
n n n n 00 00 00
U
a
a
O • U U U V N NO..y
A O o - NN= CO_w y
Ei
WzQ va U� 0g . ❑> � $ o— 8 o o 4
m m m
kn F,v. ❑ ZN z z Z0YC ❑ — ^ N N
arE CO CO
V
G 8 O 0 O 8 .Q 9 2O
V Cu Cu un cfl g m g r4 VV C1 C7 aC
0 0 0 0
z Z Z Z
69 EA V, M14 C4
Cr)
0
N
V N W_
`e ; v C 0 "0 v a C
M14M11M14Naz il '65
C yy 0 0 0 0 0d
— —
Q E N O CD IC L C z 6 6 O. Z T 6 O• Z z z
,. Cch
N Li
Z Ca= L eg
0.0TE_ "O V F 0 ❑ 0 0 0 0
CO _pp _ _ _ _ _
E-.
• 6 O "' ' - 9 .8- ON y 4N^ wN N ON'= '"N=
Q.0,,Z— . p o o ,, o o i la o era 0 0 2 12 72 72
• F.2 iU2.4 O "C z oUOp 2g 0ogU ca 0 ON= 0g= 21 W fn
0a o ° oo OC) °� _CU _0 (,..14) ._ C„.44:10 UoU 0UU oUU oU 0 0 0
007 L —: y %C Y Z0 00� 00.0 Z0a 000a 3oa 3 Z Z Z
NO
N[ 3 N•>V N >Q VV> > >O C f _
]. z O. ok
N V] h N
J• a e t
m rU,
8 8 0 88 8 �,
; C mv vm 0
•0 U n 00 v m m m
co ar O n N N O 022C. ' 000
C Z N N N z N N N Z z z
69 69 69 69 69 69
N N N N N N
d °' m a w a0 a a a
E 0 0 0 0 0 0 0 ❑ m C1 C]
cF" 8 a 2 2 a a 2 8 0 z z o
OS
y
4 0 0 0 0 F1 °0 a
O �..� 9 -.0 — — m N .54 =O C Q
g.t 11 � vti w e 22 g .013 ° au �U o 0 0 SO
.65
W O 0 .-1 OU OWO O' O O Z Z z M11 E.4 M11 22 V
N N N M11 g I N N V N O
U
=
0 7 8 ' k
7, N n N n n O 8 v?
o a ;v a R
-..1 02
a' N Ni O N h M n 0 0 0 -9
0 N N N Ni N n N N Z z z C.
44 69 69 69 69 a V9 69 NU
•
O
C
O — N en C' Vl .0 M1 00 0, C — ji
C C C C C C C C 0 N
• 0 0 0 0 0 0 0 0 0 0 0 V)
✓ O O O OO O O OOa c
a
AT* 4
It
4.4
OE — N rvl •O n O O
00 To —
^ �
C)111
h