The URL can be used to link to this page

Home My WebLink AboutPR 21181: BADGER METERS City of ort rthu�r�'�_ Texas INTEROFFICE MEMORANDUM Date: December 2, 2019 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Donnie Stanton, Interim Director of Water Utilities RE: PR 21181 —Badger Meters Introduction: The intent of this Agenda Item is to seek City Council's approval for City Manager to enter into a one-year contract with Rural Pipe and Supply of Jasper, Texas, for residential and small commercial water meters. They are a sole source vendor. The projected budgetary impact is $200,000.00. Funds are available in Accounts 410-1253-532.35-00 (Water System Maintenance) and 147-2300-901.85-00, Water Utility Systems. Background: The City has standardized on the Badger meter with Itron automatic meter reading. It is the sole source for 5/8" to 2", and Rural Pipe & Supply is the only Texas distributor for Badger meters is considered a sole source. This award establishes unit prices for various Badger meters and associated hardware items. Rural Pipe & Supply has provided current Not-to- Exceed(NTE)quotes below for such meters (see attachment). This procurement is exempt from the bid process under Texas Local Government Code Section 252.022, (a) (7) (D), captive replacement parts or components for equipment. Budget Impact: This equipment will be maintained in our warehouse inventory and charged to the appropriate account when used, Account No. 410-1253-532.35-00, Water System Maintenance, and 147- 2300-901.85-00, Water Utility Systems. "Remember, we are here to serve the Citizens of Port Arthur" a 4 City of ) ort rthu Texas Recommendation: It is recommended that City Council approve PR 21181, allowing City Manager to enter into a one-year contract with Rural Pipe and Supply of Jasper, Texas, for residential and small commercial water meters, in the projected budgetary impact amount of$200,000.00. Funds are available in Accounts 410-1253-532.35-00 and 147-2300-901.85-00. "Remember,we are here to serve the Citizens of Port Arthur" P. R. No. 21181 12/2/19 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AWARDING THE CONTRACT FOR THE PURCHASE OF BADGER METERS FOR THE WATER UTILITIES DEPARTMENT WITH RURAL PIPE & SUPPLY OF JASPER, TEXAS, IN THE PROJECTED BUDGETARY IMPACT AMOUNT OF $200,000.00. FUNDS ARE AVAILABLE IN ACCOUNT NOS. 410-1253- 532.35-00, WATER SYSTEM MAINTENANCE & 147- 2300-901.85-00,WATER UTILTY SYSTEMS. WHEREAS, the Water Utilities Utility Department routinely installs and replaces meters throughout the City; and, WHEREAS, the City standard for meters includes those manufactured by Badger Meter and Sensus; and, WHEREAS, Badger Meter sells its product through distributors exclusive to geographic areas; and, WHEREAS, the current distributor and sole source for our area is Rural Pipe & Supply of Jasper, Texas; and, WHEREAS,this purchase is authorized by Procurement Policies and Procedures Section 3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of equipment for compatibility and is available from only one supplier; and, WHEREAS, this procurement is exempt from the bid process under Texas Local Government Code Section 252.022, General Exemptions (a) (7) (D), captive replacement parts or components for equipment; and, WHEREAS, the sole source letter is attached as Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P. R. No. 21181 12/2/19 bw Page 2 of 3 THAT,City Manager of City of Port Arthur is hereby authorized and directed to execute, on behalf of City of Port Arthur, a contract between City of Port Arthur and Rural Pipe & Supply, for the unit prices shown in Exhibit "B", in an annual projected budgetary impact amount of$200,000.00, as shown in the contract attached as Exhibit"B"; and, THAT, funding for this material is provided for in Water Utility Operations budget; and, THAT, a copy of the caption of this resolution be spread upon the minutes of City Council. READ, ADOPTED, AND APPROVED THIS day of 2019, at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: APPROVED FOR ADMINISTRATION: Sherri Bellard Ron Burton City Secretary City Manager P. R. No. 21181 12/2/19 bw Page 3 of 3 APPROVED AS TO FORM: •f —yr)-- (� J I luLti Valecia TizenClifton Williams, CPPB City Attorney Purchasing Manager Donnie Stanton Interim Director of Water Utilities APPROVED AS TO THE AVAILABILITY OF FUNDS: kC, c-A__,\_,\D Kandy Daniel Interim Director of Finance P. R. No. 21181 12/2/19 bw Exhibit "A" (Sole Source Letter) 4545 W Brown Deer Road Badger Meter PO Box 245036 Milwaukee,Wisconsin 53224-9536 414-355-04001800-876-3837 www.badgermeter.com December 12. 2019 Mr. Brian Wallace, Water Administrator City of Port Arthur 444 4th Street Port Arthur, TX 77640 RE: Sole Source Letter Dear Mr. Wallace: This correspondence confirms that Badger Meter, Inc. (Badger Meter) and Rural Pipe Supply are the sole authorized providers of our products to the City of Port Arthur. In the event you have any questions regarding this correspondence, we can be reached by telephone at 800-876-3837 ext. 17290 or via email at bids�badgermeter.com. Sincerely, B` .O. Sai METER, INC. ris Washin ton sistant Secretary P. R. No.21181 12/2/19 bw Exhibit "B" (Contract and Unit Prices) P. R. No. 21181 12/2/19 bw PURCHASING CONTRACT AGREEMENT FOR BADGER METERS THIS AGREEMENT is made this the of , 2019, by and between an individual, firm partnership or corporation, Rural Pipe & Supply of Jasper, TX, hereinafter called "Vendor", and City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "Owner" or "City". WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, Owner and Vendor agree as follows: 1. The term of this Contract shall be for one (1) year from the date that it is signed by the City unless sooner terminated under the provision hereof, with the option to renew for an additional year. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle with thirty (30) days written notice. 2. The Vendor will provide BADGER Meters, as delineated and submitted in their quote on November 22, 2019. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the specifications, described as: Badger Meters 4. The Vendor agrees to deliver all materials on an as-needed-basis during the term of this contract, for the unit prices stated (attached) in the proposal submitted November 22, 2019. 5. The term "Contract Documents" means and includes the following: A. Agreement B. Specifications/Quote C. Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. P. R. No. 21181 12/2/19 bw IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2019. WITNESS: CONTRACTOR: Rural Pipe & Supply By: (Signature) Print Name Title SIGNED AND AGREED to on the day of , 2019. WITNESS: CITY OF PORT ARTHUR: Sherri Bellard, City Secretary Ron Burton, City Manager A o L�j PAGE 1 P.O. BOX 1540 809 VISADOR ROAD JASPER, TEXAS 75951 (409) 384-5800 FAX (409) 384-9363 ANNUAL BID QUOTATION CITY OF PORT ARTHUR 111 H.O. MILLS PARKWAY DATES 10/1/2019 PORT ARTHUR, TEXAS 77640 THRU 9/30/2020 QTY DESCRIPTION UNIT COST TOTAL ANNUAL BID POSITIVE DISPLACEMENT METERS & ENCODERS BADGER METER 400 M25 5/8"X3/4" BRONZE METER $ 48.50 $ 19,400.00 50 M55 1" BRONZE METER $ 141.00 $ 7,050.00 5 M120 1-1/2" BRONZE METER $ 359.40 $ 1,797.00 10 M120 1-1/2" BRONZE METER VV/TEST PLUG $ 371.50 $ 3,715.00 5 M170 2" BRONZE METER $ 535.00 $ 2,675.00 10 M170 2" BRONZE METER W/TEST PLUG $ 569.00 $ 5,690.00 400 HR-E ENCODER M-25 W/ITRON ILC 5' $ 71.00 $ 2.8,400.00 50 HR-E ENCODER M-55 W/ITRON ILC 5' $ 73.00 $ _ 3,650.00 15 HR-E ENCODER M-120 W/ITRON ILC 5' $ 82.00 $ 1,230.00 25 HR-E ENCODER M-170 W/ITRON ILC 5' $ 82.00 $ 2,050.00 2 HR-E ENCODER T-200W/ITRON ILC 5' TURBO $ 93.33 $ 186.66 TURBO SERIES — 1 2" TURBO METER W/HR-E ENCODER VV/ITRON ILC $ 755.00 $ 755.00 1 3"TURBO METER W/HR-E ENCODER W/ITRON ILC $ 889.00 $ 889.00 1 4"TURBO METER W/HR-E ENCODER W/ITRON ILC $ 1,314.00 $ 1.314.00 FIRE SERVICE ASSEMBLIES 1 4" FSAA FIRE SERVICE ASSY W/HR-E'S ITRON ILC $ 6,625.00 1 6" FSAA FIRE SERVICE ASSY W/HR-E'S ITRON ILC $ 9,300.00 1 8" FSAA FIRE SERVICE ASSY W/HR-E's ITRON ILC $ 12,060.53 1 10" FSAA FIRE SERVICE ASSY W/HR-E's ITRON ILC $ 17,660.00 METERS EQUIPPED W/2" TURBO BYPASS METER BASKET STRAINER AND CHECK VALVE I CONTINUED E-SERIES ULTRASONIC METER AWWA C750-715 CONFORM TO UL 3278 AND FM 1044 FOR FIRE SERVICE APPLICATIONS 3"-4" 1 2"X17" E-SERIES METERS W/ITRON ILC $ 719.00 1 3"X 12" E-SERIES METERS W/ITRON ILC 5'W $ 1,796.00 1 4"X 14" E-SERIES METERS W/ITRON ILC 5'W $ 2,185.00 ABOVE METERS REPLACE 3"-4"TURBOS 1 3"X 17" E-SERIES METERS W/ITRON ILC 5'W $ 1,826.00 1 4"X 20" E-SERIES METERS W/ITRON ILC 5'W $ 2,214.00 (ABOVE METERS REPLACE 3"-4"COMPOUNDS FIRE HYDRANT METERS 1 TSM 450 FH 3"ALUMINUM METER W/STANDARD C. $ 922.00 Inlet: 2-1/2"-7-1/2" NST FEMALE Outlet: 2-1/2"-7-1/2"Male Thread REGARDS, PHILIP PATE-SALES