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Home My WebLink AboutPR 21187: PURCHASE OF A BRUSH CHIPPER - PARKS AND RECREATION Ci y of 71-- ()it ()11 / /hut www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 25, 2019 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R.No. 21187-Purchase of a Brush Chipper—Parks and Recreation Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 21187 authorizing the purchase of a brush chipper from Vermeer Texas-Louisiana of Cypress, Texas, for the Parks and Recreation Department in the amount of$37,512.54. Background: The Parks and Recreation Department is responsible for mowing various city properties, parks and right-of-ways. It is also responsible for the pruning of trees. Pruning is the most common tree maintenance procedure that helps maintain the structural integrity and aesthetics of the tree. There are a lot of trees in the area that need to be pruned and the brush chipper would be used to reduce the piles of tree limbs by turning the limbs into smaller woodchips. This would also help in lengthening the life of our landfill. Budgetary Impact: Funding in the amount of$37,512.54 is available for this purchase in Capital Reserve Account Number 625-1801-531.93-07. Recommendation: It is recommended that the City Council approve P. R.No. 21187 authorizing the purchase of a brush chipper from Vermeer Texas-Louisiana of Cypress, Texas, for the Parks and Recreation Department in the amount of$37,512.54. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R.No. 21187 11/25/2019 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A BRUSH CHIPPER FROM VERMEER TEXAS-LOUISIANA OF CYPRESS, TEXAS, FOR THE PARKS AND RECREATION DEPARTMENT THROUGH TEXAS BUYBOARD COOPERATIVE PURCHASING CONTRACT NO. 515-16, IN THE AMOUNT OF $37,512.54; FUNDING AVAILABLE IN CAPITAL RESERVE ACCOUNT NO. 625-1801- 531.93-07 WHEREAS, the Parks and Recreation Department is responsible for mowing various city properties, parks and right-of-ways as well as with the pruning of trees; and, WHEREAS, pruning is the most common tree maintenance procedure that helps maintain the structural integrity and aesthetics of the tree; and, WHEREAS, there are a lot of trees in the area that need to be pruned; and, WHEREAS, the Parks and Recreation Department needs equipment to help reduce the clutter of tree limbs by turning the limbs into smaller woodchips; and, WHEREAS, this would also help in lengthening the life of our landfill; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Texas Buyboard; and, WHEREAS, Vermeer Texas-Louisiana of Cypress, Texas is part of the Buyboard cooperative purchasing program under contract #515-16 and submitted a quote for a brush chipper in the amount of$37,512.54 attached hereto as Exhibit"A"; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council deems it is in the best interest of the City to authorize the purchase of a brush chipper from Vermeer Texas-Louisiana of Cypress, Texas P. R.No. 21187 11/25/2019 ca through Buyboard Contract Number 515-16, in the amount of $37,512.24, funding being made available in Capital Reserve Account Number 625-1801-531.93-07. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2019. at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: (Mayor) Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPO ED S TO FORM: f ./� �i I► r Air Val Tizeno, Esq. JO City Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager P. R. No. 21187 11/25/2019 ca / Or4,74 Chandra Alpough Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: Kandy Danie Interim Director of Finance Clift n Williams, CPPB Purchasing Manager EXHIBIT A Vermeer Texas-Louisiana Please remit to: Vern'ieer® 21300 Northwest Freeway Vermeer Texas-Louisiana Cypress, TX 77429 Dept#41351 - PO Box 650823 Texas-Louisiana Ph: (281) 671-6000 Dallas, TX 75265-0823 vermeertexas.com Branch ShipTo: IN STORE PICKUP 03 - CYPRESS Date Time Page 11/25/2019 11:12:37 (0) 1 Account No Phone No Est No 05 PORTA001 4099838161 Q00899 Ship Via Purchase Order Invoice To: CITY OF PORT ARTHUR 74HP 1 PO BOX 1089 Tax ID No • PORT ARTHUR TX 77640 746001885 Salesperson BRYAN VANDIVER 276 / 276 EQUIPMENT QUOTE - NOT AN INVOICE )escription ** QUOTE ** EXPIRY DATE: 12/31/2019 Amount ?reight and prep added to cost of machine $1,230. 00 3UY BOARD REFERENCE/CONTRACT NUMBER: 515-16 Iew VERMEER BC1000XL BC1000XL 74HP DOM. VALUE PACK. - TIER 4 37512.54 ***INCLUDING THE FOLLOWING OPTIONS**** iC1000XL31VP BC1000XL 74HP DOM. VALUE $42, 189.00 PACK. - TIER 4 FINAL DEUTZ 'Neasc ":, : w,;g. Subtotal 37512.54 _.. r .uthorization: � , tiPo- � ' ha - ��. � 37512.54 , , $ % l> a¢ y: , .A..�+4f, • S ' ,. sx ; } '� tr W fiy'f {t> 4 -, 1 �: 7 ws x 1. t x l # N C:nnri fnr fhirh,I3A1 dome from data of munfc Tl....,./. leo... C.... V...... 0....:........r 11/26/2019 Search Results I System for Award Management „ .is.itil,incc for SAM1.gov ssAmsu ANEW WAY TO SIGN IN-If you already have a SAM account,use your SAM email for login.gov. I t I t t SYSTEM FOR AWARD MANM,E.1LYr Login.gov FAQs Al ALERT:SAM.gov will be down for scheduled maintenance Saturday,12/14/2019,from 8:00 AM to 3:0o PM m ALERT:A December 6th change to TIS Cipher Suites could impact browsers and web clients.System-to-System users should contact FSD for details. 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