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INTEROFFICE MEMORANDUM
Date: December 9, 2019
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Clifton Williams, Purchasing Manager
RE: P. R#21204
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to
execute the first renewal of the contract with Latitude Catering for the provision of emergency
food services in the event of an emergency or disaster.
Background:
The City Council awarded the contract with Latitude Catering on June 4, 2019. The contract
expires December 31, 2019 and has an option to renew for two additional one-year periods. The
City would like to use that option to renew.
Budget Impact:
Funds will be provided for in the appropriate disaster/emergency recovery project accounts.
Recommendation:
It is recommended that City Council authorize the City Manager to execute the first renewal of the
contract with Latitude Catering for the provision of emergency food services in the event of an
emergency or disaster, as discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. NO. 21204
12/9/2019 CEWJ
PAGE 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
THE FIRST RENEWAL OF THE NON-EXCLUSIVE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND LATITUDE CATERING
OF TUCSON, ARIZONA FOR PROVISION OF EMERGENCY FOOD
SERVICES IN THE EVENT OF AN EMERGENCY OR DISASTER
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a service in
place for the provision of emergency food services in the event of an emergency or a disaster; and,
WHEREAS, on June 4, 2019, the City Council approved Resolution Number 19-221
authorizing the City Manager to enter into a contract with Latitude Catering of Tucson, Arizona
until December 31, 2019, with an option to renew for two (2) additional one (1) year terms; and,
WHEREAS,this will be the first renewal of the contract with Latitude Catering; and,
WHEREAS, the City Council deems it is in the best interest of the City to renew the
contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the City Manager to execute the
first renewal of the contract between Latitude Catering of Tucson, Arizona and the City of Port
Arthur for the provision of food services in the event of an emergency or a disaster, in substantially
the same form as attached hereto as Exhibit"A".
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P. R. NO. 21204
12/9/2019 CEWJ
PAGE 2 of 3
READ,ADOPTED,AND APPROVED, this day of December 2019, A.D.
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
4
al Tizen V
City Attorney
P. R. NO. 21204
12/9/2019 CEWJ
PAGE 3 of 3
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Y cA-- .4r 10 cA__„__Ji
Kandy Daniel
Interim Finance Director
0-k;?:::
l
L1L
Clifton Wi l� Tams
Purchasing Manager
EXHIBIT "A"
CONTRACT
CONTRACT TO PROVIDE
EMERGENCY FOOD SERVICES
THIS AGREEMENT,made this day of , 2019, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Latitude Catering,a(n) Corporation herein after
called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from January 1, 2020 to December 31, 2020. This is the
first renewal, with the option, with an option to renew for one (1) additional year.
2. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
3. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms in the amounts stated in bid document.
4. The term "Contract Documents" means and includes the following:
1) Agreement
2) Invitation to Bid *
Z) General--Infeffitatien *
3) Specification *
1) Bid *
5) Notice of Award *
*These items were attached to the original letting contract. The agreement is only
included in this renewal.
5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials,this Agreement in(2 copies) each of which shall be deemed an
original on the date first written above.
Page 1 of 2
Signed on the day of , 2019.
CITY OF PORT ARTHUR
BY:
Ronald Burton, City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the_ day of , 2019.
LATITUDE CATERING
BY:
PRINT NAME:
TITLE:
WITNESS:
PRINT NAME:
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