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Home My WebLink AboutPR 14507: EDC/RENOVATION OF EDC BUILDING (4173 39TH STREET)Memorandum City of Port Arthur, Texas Purchasing Division TO: City Council, Deloris Prince, Mayor, Steve Fitzgibbons, City Manager FROM: Joseph Broussard, Purchasing ManagerC_% DATE: December 26, 2007 SUBJECT: Proposed Resolution No: 14507 RECOMMENDATION The Purchasing Division recommends the City Council's approval to enter the City of Port Arthur into a contract with Sanchez Remodeling of Port Arthur, Texas for the renovation of the EDC building located at 4173 39`x' Street, Port Arthur, Texas in the amount of $48,750. BACKGROUND Per Resolution No. 07-469 the City authorized the Economic Development Corporation to purchase the building located at 4173 39`h Street, Port Arthur, Texas from Basco Construction in the amount of $255,000. There is a need for renovation work on the EDC building. The Purchasing Division solicited informal bids pursuant to Section 252.0215 of the Local Government Code. The following businesses were contacted: 1. Sanchez Remodeling Inc:, Port Arthur, Texas 2. K.T. Maintenance, Port Arthur, Texas 3. Palmer Support Services, Port Arthur, Texas 4. Pick Two Contractors, Port Arthur, .Texas K.T. Maihtenance declined to bid onthis-particular project. Therefore, three bids were received as follows: Vendor Amount Sanchez Remodeling Inc., Port Arthur, Texas $48,750 Palmer Support Services, Port Arthur, Texas $57,156 Pick Two Contractors, Port Arthur, Texas $70,000 STAFFING EFFECT None SUMMARY The Purchasing Division recommends the City Council's approval of a contract with Sanchez Remodeling of Port Arthur, Texas for the renovation of the EDC building,located at 4173 39a' Street, Port Arthur, Texas in the amount of $48,750 which is the lowest and most responsible bid. BUDGETARY AND FISCAL EFFECT The funds will be available via account #120-1429-582.82-00. PR 14507 P. R. NO. 14507 12/26/07 DKF RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR SECTION 4A ECONOIVHC DEVELOPbIENT CORPORATION TO ENTER INTO A CONTRACT FOR RENOVATIONS TO THE EDC BUILDING LOCATED AT 4173 39TH STREET, PORT ARTHUR, TEXAS WITH SANCHEZ REMODELING, INC., OF PORT ARTHUR, TEXAS IN THE A1_ViOUNT OF $48,750, FUNDS ARE AVAILABLE IN ACCOUNT #120-1429-582.82-00. WHEREAS, per Resolution IVo. 07-469, the City Council authorized the purchase of the City of Port Arthur Section 4A Economic Development Corporation's (PAEDC) office building located at 4173 39`h Street; and WHEREAS, there is a need to have renovation work performed on the building; and. WHEREAS, the City of Port Arthur's Purchasing Division. solicited informal bids from four businesses pursuant to Section 22.0215 of the Texas Local Government Code; which included contacting rivo Historically Underutilized Businesses (HUB'S); and WHEREAS, three bids were received, a copy of the bid tab is attached hereto as Exhibit "A"; and WHEREAS, Sanchez Remodeling, Inc., of Port Arthur; Texas was the lowest and most responsible bidder, in the amount of $48,750; and WHEREAS, the Board of Directors of the PAEDC approved the award to Sanchez Remodeling, Inc., at its December 19, 2007 meeting. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the Preamble are true and correct. PR 14507 ;. Section 2: That the City Council hereby approves the award of the contract in the amount of $48,70 to Sanchez Remodeling Ina by the PAEDC for the renovation of the EDC's office building located at 4173 39`h Street. Section 3. That the City Council deems it is in the best interest of the City to approve and authorize the PAEDC to execute a contract, in substantially the same form as Exhibit "B", attached hereto. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of January, 2008, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor i Councilmembers: NOES: Mayor ATTEST: Acting City Secretary PR 14507 ' APPROV"ED AS TO FORM: ~c Mark Sokolow, Cit, Attorney ~~~ ~Ehdi.~ fir, Guy Goodson, EDC Attorney APPROVED FOR ADMINISTRATION: Floyd Batiste, CEO City of Port Arthur Section 4A Economic Development Corporation APPROV"ED AS TO THE AVAILABILITY FUNDS: Rebecca Underhill, Director of Finance AGREED TO TERMS HEREOF: Sanchez Remodeling, Inc. PR 14507 EXHdBIT A PR 14507 INFORMAL BIDS FOR RENOVATIONS TO 4173 39TH STREET 1) 2) 3) 4). PR 14507 Sanchez Remodeling Inc., Port Arthur, Texas Palmer, Support Services, Port Arthur, Texas Pick Two Contractors, Port Arthur, Texas K.T. Maintenance, Port Arthur, Texas $48,750 $57,156 $70,000 no bid EXHIBIT B ,AN AGREEi14ENT BETVI'EEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND SANCHEZ REMODELING, INC., PORT ARTHUR, TEXAS THIS AGREEMENT, made this _ day of Januarv, 2008 by and behveen the City of Port Arthur Section 4A Economic Development Corporation "Owner" or "City" and Sanchez Remodeling, Inc., Port Arthur, Texas ; a (n) Corporation acting by and through Jose Sanchez hereinafter called "CONTR4CTOR ". WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1) The Convactor agrees to perform all the work described th the specifications attached hereto for the sum of $48,750; 2) The Contractor agrees that all of the work within thirty (30) days; 3) The term "Contract Documents" means and includes the following: a) Agreement b) General Information rSpecifications c) Bid d) Notice of Award e) Notice to Proceed 4) This agreement shall be binding upon all parties hereto and [heir respective heirs, executors, adminisva[ors, successors and assigns. 5) IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date firs[ written above. Signed on the day of Januarv, 2008 ATTEST BY CITY SECRETARY Signed on the ATTEST CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION CONTRACTOR BY SANCHEZ REMODELING; INC. day of January, 2008. PR 14507 Scope of Work for EDC 39th Street Project. 1. Demolish approximately 1201inear feet of interior walls. 2. Replace 4;800 square feet of existing ceiling tiles 2'X2' with 2'X4' ceiling tiles. 3. Paint entire interior of building, EDC will select paint color. 4. Add additional 2'X4' lights (~) to ceiling in the new Board room. Replace existing lighting with new 2'X4' fixtures and bulbs. 5. Repair approximately 40 linear feet of exterior and interior walls with windows in the Lobby area. 6. Repair approximately 34 linear feet of sheetrock in the new Conference room. 7. Replace Bath room stall doors both men and women. 8. Replace 4,800 square feet of existing ceiling the grid with 2'X4' ceiling the grid.. 9. File room, remove entry door,into the Conference room and sheetrock, tape and float the door area. 10. Remove and relocate three (3) interior door and light switches as necessary. 11. Copy room, remove entry door into the Conference room and sheetrock, tape and float the door area. 12. In Conference room remove all sheet rock except on east wall, add insulation and sound board except on east wall, then replace sheet rock, tape and float. 13. In Conference room replace existing 2'X4'fixtures and bulbs with new 2'X4' fixtures and bulbs approximately (12). 14. Remove EDC lettering from lobby wall and install in Board room. I S"In lobby area replace lights as necessary to provide adequate lighting. Revised 12/26/2007 jb Bid Sheet for EDC 39`~ Street Project Project Completed in 3C: Days Start Date /~~ [,~I' Turn-key project cost for materials and labor y`~T~ `Si ~~d ,~ Progress Payments will be made based on percentage of work completed. All payments will be made within 30 days of receipt of invoice and acceptance of work. 3 ~~ Signatur ~ Date ~ ~- v /~'v7 PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION BUILDING "REVISED PLAN" 9R,_~„ _~ PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION BUILDING "EXISTING PLAN" OA'-7" OFFICE I OFFICE II OFFICE II II STORAGE FRONT LOBBY DIRECTOR'S OFFICE CONFERENCE ROOM ~ ' OFFICE COPY LIBRARY ROOM FILE ROOM [i[cm~u~ RQ M 1 KITCHEN BOARD ® aes mm~ ROOM (}'J n~ l STORAGE S~~{ I v u MENS uWOMENS (~~ ( AREA TO BE DEMO