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HomeMy WebLinkAbout(03) 2019-2020 BUDGET MONTHLY REPORT NOVEMBER 2019 City o - , ,ilvliv.t rtri4m......'u Texas 2019-2020 Budget Monthly Report November 2019 City of Port Arthur 2019 -2020 Budget Monthly Report November 30, 2019 Highlights: General Fund General Fund revenues are$37.1 million at November 30, 2019 which is above the estimate by$479,000. $1 million in property tax revenues has been received so far this fiscal year with the majority to be received in January Industrial tax revenue is$30.9 million with substantially all payments received and is $98,000 below budget due to a decline in total values. Sales tax collections thru November are 11% above last fiscal year and 16%above the budgeted level. Utility franchise fees,which are made up of electric, gas,telephone and cable categories are$192,000 above budget at this time and miscellaneous revenue including interest earnings and land sales have exceeded estimates by$117,000. Operating expenditures total $8.5 million at November 30, 2019 which is below the budgeted level by $982.000. There are 529 budgeted positions in the General Fund this Fiscal Year and there are currently 44 vacancies which is down from 48 last month. Budget amendments will be requested throughout the year as needed so that the amended budget column will closely reflect where we expect to be at the end of the year. Water Fund Water Fund revenues total $4.7 million at the end of November which is slightly below the budgeted level. Water service charges received from industry exceeds budget estimates by$66,000. However, residential and commercial revenue is $205,000 under the expected amount at this time. Water Fund operating expenses total $2.3 million at November 30,2019 and is below budget by $612,000. There are 120 budgeted positions in the Water Fund and 15 are vacant at this time. The Water Fund net revenue over expense thru November is approximately$357,000 which is favorable. Staff will continue to monitor the fund to ensure that expenses remain in line with available revenues. Solid Waste Fund Solid Waste revenues total $1.4 million at the end of November which is below the estimate by $84,000. Commercial container fees are up from the previous year but are currently$48,000 below the budgeted amount and landfill dumping fees are below estimated levels by approximately$35,000. Solid Waste operating expenses currently are under budget by$49,000 reflecting a net revenue over expense of approximately$132,000 at this time. There are 48 budgeted positions in Solid Waste this fiscal year and 3 vacancies at this time. Pleasure Island Fund Pleasure Island revenues are slightly above the estimate at this time primarily due to RV park rentals. Operating expenses are$46,000 below the budgeted level which keeps expenses in line with available revenues. Capital Improvement Program This section includes street projects by district, drainage projects, general improvements by type,water utility projects, and Pleasure Island improvements. The total street program budget is $34.1 million, including$14.2 million for reconstruction and remediation budgeted in FY2020 which has not yet been allocated to specific projects. $8.5 million has been spent to date on the current listed street projects. $684,000 of that has been spent this fiscal year leaving a balance of$25.6 million to complete the projects. A total of$12.8 million has been budgeted for drainage improvements which are primarily funded by FEMA mitigation grants and CDBG. These projects are just getting started with $123,000 spent to date and a balance of$12.7 million. General Improvement projects include building renovations,technology upgrades,parks&recreation renovations,public works projects and the purchase of a Fire Vehicle. There is currently$8.9 million budgeted for these projects. Expenditures total $3 million spent to date,with$1.5 million spent this fiscal year and a balance remaining of$6 million. There is currently$65.8 million budgeted for Water Utility improvements, primarily for the construction of the Waste Water Treatment Plant. Certificates of Obligation which are expected to be issued in April 2020 and purchased by the Texas Water Development Board will provide funding for this project. Pleasure Island Improvements include a boat launch and parking lot repairs totaling$590,000 of which $443,000 will be paid for by a grant from the Texas Parks and Wildlife. Disaster Fund At this time the Hurricane Harvey Disaster Fund has total revenues of$26.5 million of which $1.5 million was received this fiscal year. Expenditures currently total $31.2 million which leaves a deficit of$4.8 million. However,pending reimbursements total $1.4 million which will reduce this deficit to$3.4 million. The City continues to make every effort to capture as much Federal assistance as possible. Property insurance claims remain outstanding. City of Port Arthur 2019 - 2020 Budget Monthly Report November 30, 2019 Actual Actual Amended Y-T-D Y-T-D 17-18 18-19 Budget Actual Budget (Unaudited) 19-20 Thru Nov Thru Nov Variance General Fund Summary Revenues Taxes Property Taxes 12,316,713 12,476,941 13,240,000 1,020,922 978,794 42,128 Industrial District Payments 30,644,284 30,834,585 31,058,446 30,935,321 31,033,446 (98,125) Sales Tax 10,452,255 9,999,523 9,792,000 1,856,443 1,590,140 266,303 Other Taxes 9,190,955 9,241,698 9,570,000 1,574,303 1,382,438 191,865 Total Taxes 62,604,207 62,552,747 63,660,446 35,386,989 34,984,818 402,171 Licenses and Permits 841,860 533,616 441,200 93,695 73,533 20,162 Intergovernmental Revenue 58,228 147,116 122,115 7,332 20,353 (13,021) Charges for Services 355,557 439,325 372,800 67,261 62,133 5,128 Fines and Forfeitures 850,301 958,603 935,100 103,395 155,850 (52,455) Interest and Miscellaneous 1,283,617 979,821 820,900 253,928 136,817 117,111 Total Operating Revenues 65,993,770 65,611,228 66,352,561 35,912,600 35,433,504 479,096 Transfers and Other Revenues 7,091,869 7,091,718 7,048,995 1,174,833 1,174,833 I "l otal Revenues 73,085,639 72,702,946 73,401,556 37,087,433 36,608,336 479,097 Expenditures Administration 1,447,224 1,640,851 1,994,868 402,843 305,780 97,063 City Secretary 1,313,215 1,725,393 1,632,662 194,995 224,213 (29,218) City Attorney 984,382 1,125,738 1,182,723 169,477 163,918 5,559 Finance 2,186,880 2,167,950 2,259,129 224,079 317,278 (93,199) Information Technology 870,033 1,522,318 1,524,206 259,817 222,703 37,114 Human Resources 644,759 617,197 776,797 72,943 107,551 (34,608) Development Services 4,852,202 5,426,488 6,230,456 893,030 900,398 (7,368) Civic Center 653,306 873,507 907,128 109,825 133,648 (23,823) Police 18,314,943 19,579,324 20,478,722 2,460,090 2,773,092 (313,002) Fire 13,538,450 14,050,511 14,193,154 1,969,342 2,106,242 (136,900) Public Works 7,222,861 8,122,259 9,169,571 1,134,182 1,327,858 (193,676) Health and Welfare 1,399,065 1,455,515 1,595,660 193,574 223,822 (30,248) Parks and Recreation 2,253,854 2,589,168 3,134,713 244,522 466,616 (222,094) Library 951,435 1,229,391 1,486,280 175,218 212,987 (37,769) Total Operating Expenditures 56,632,609 62,125,610 66,566,069 8,503,937 9,486,106 (982,169) Transfers and Other Expenditures $11,510,853 $4,958,216 $11,908,870 1,993,385 1,993,385 - Total Expenditures 68,143,462 67,083,826 78,474,939 10,497,322 11,479,491 (982,169) Net Current Activity 4,942,177 5,619,120 (5,073,383) 26,590,111 25,128,845 Unassigned Beginning Fund Balance 19,691,779 24,633,956 28,332,799 30,253,076 30,253,076 Unassigned Ending Fund Balance 24,633,956 30,253,076 23,259,416 56,843,187 55,381,921 City of Port Arthur 2019 - 2020 Budget Monthly Report November 30, 2019 Actual Actual Amended Y-T-D Y-T-D 17-18 18-19 Budget Actual Budget (Unaudited) 19-20 Thru Nov Thru Nov Variance Water Fund Summary Revenues Water Service 11,237,669 12,159,359 13,400,000 2,120,442 2,233,332 (112,890) Water Service-Industry 3,992,756 5,010,731 4,409,000 800,935 734,832 66,103 Sewer Service 7,191,114 8,398,266 9,700,000 1,524,993 1,616,666 (91,673) Other Charges for Services 202,596 650,681 664,200 68,949 110,694 (41,745) Late Fees 494,418 541,125 550,000 95,179 91,666 3,513 Interest and Miscellaneous 130,709 348,984 39,800 811 6,632 (5,821) Total Operating Revenues 23,249,262 27,109,146 28,763,000 4,611,309 4,793,822 (182,513) Transfers and Other Sources 4,305,408 410,000 410,000 68,333 68,332.00 1 Total Revenues 27,554,670 27,519,146 29,173,000 4,679,642 4,862,154 (182,512) - Expenses 1251 Administration 1,356,781 1,373,434 1,168,786 173,212 162,365 10,847 1252 Water Purification 5,596,723 5,329,219 5,770,270 567,405 914,249 (346,844) 1253 Water Distribution 3,476,479 3,798,066 3,178,135 413,764 452,027 (38,263) 1254 Customer Service 1,194,613 1,618,939 1,470,320 172,490 212,573 (40,083) 1255 Waste Water Conveyance 4,002,064 5,023,993 4,788,019 555,653 690,562 (134,909) 1256 Wastewater Treatment 1,987,509 2,568,362 2,431,733 319,671 364,527 (44,856) 1260 Environmental Regulatory Services 441,856 514,328 672,161 81,297 99,277 (17,980) Total Operating Expenses 18,056,025 20,226,341 19,479,424 2,283,492 2,895,581 (612,089) Transfers and Other Uses 7,590,270 7,881,201 9,659,132 1,609,855 1,609,855 (0) Total Expenses and Other Uses _ 25,646,295 , 28,107,542 29,138,556 3,893,347 4,505,436 (612,089) Net Current Activity 1,908,375 (588,396) 34,444 786,295 356,718 Beginning Working Capital Balance (1,202,686) 705,689 618,040 117,293 117,293 Ending Working Capital Balance 705,689 117,293 652,484 903,588 474,011 (As Adjusted) _ City of Port Arthur 2019 - 2020 Budget Monthly Report November 30, 2019 Actual Actual Amended Y-T-D Y-T-D 17-18 18-19 Budget Actual Budget (Unaudited) 19-20 Thru Nov Thru Nov Variance Solid Waste Fund Summar\ Revenues Residential Service 4,158,037 4,112,128 4,200,000 689,001 700,000 (10,999) Commercial Containers 2,015,983 2,133,107 2,531,400 374,158 421,900 (47,742) Landfill Charges 2,335,938 1,395,483 1,500,000 218,908 250,000 (31,092) Municipal Landfill Contracts 310,758 232,289 280,000 43,102 46,667 (3,565) Late Fees 173,293 153,487 175,000 30,187 29,167 1,020 Interest and Miscellaneous 696 43,545 - 8,694 - 8,694 Total Revenues 8,994,705 8,070,039 8,686,400 1,364,050 1,447,733 183,683) Expenses 1271 Trash Collection 1,307,401 1,367,598 1,237,587 166,042 169,345 (3,303) 1272 Residential Collection 936,306 1,367,021 1,219,650 177,161 164,536 12,625 1273 Container Service 678,516 807,921 664,198 96,228 93,254 2,974 1274 Landfill 2,126,943 2,879,897 2,323,318 300,081 362,572 (62,491) 1275 Administration 98,186 135,444 129,497 18,808 17,397 1,411 Total Operating Expenses 5,147,352 6,557,881 5,574,250 758,320 807,104 (48,784) Transfers and Other Uses 3,039,070 2,857,534 3,052,684 508,781 508,781 0 Total Expenses and Other Uses 8,186,422 9,415,415 8,626,934 1,267,101 _ 1,315,884 (48,783) Net Current Activity 808,283 (1,345,376) 59,466 96,949 131,849 Beginning Working Capital Balance 1,777,927 2,586,210 1,960,485 1,240,834 1,240,834 Ending Working Capital Balance 2,586,210 1,240,834 2,019,951 1,337,783 1,372,683 Pleasure Island Summary Revenues Land Lease&Sales 594,134 547,242 579,234 96,532 96,538 (6) Dry Storage Rentals 29,026 24,873 30,000 4,533 5,000 (467) RV Park 285,407 248,176 240,000 52,775 40,000 12,775 Boat Slip Rentals 130,301 122,655 129,000 20,119 21,500 (1,381) Fuel Facility 4,343 3,669 3,000 1,075 500 575 Total Revenues 1,043,211 946,615 981,234 175,034 163,538 11,496 Expenses 1291 Administration 582,864 520,027 556,692 66,474 76,370 (9,896) 1292 RV Park 148,883 119,715 146,800 9,009 24,467 (15,458) 1293 Marina 144,007 404,283 60,150 9,982 10,025 (43) 1294 Parks 67,307 38,917 129,690 1,340 21,615 _ (20,275) Total Operating Expenses 943,061 1,082,942 893,332 86,805 132,477 (45,672) . Transfers and Other Uses (65,444) 40,000 187.500 31,250 31,250 - Total Expenses and Other Uses 877,617 1,122,942 1,080,832 118,055 163,727 (45,672) - Net Current Activity 165.594 (176,327) (99,598) 56,979 (189) Beginning Working Capital Balance 397,611 563,205 296,124 386.878 386.878 Ending Working Capital Balance 563,205 386,878 196,526 443,857 386.689 City of Port Arthur 2019 - 2020 Budget Monthly Report November 30,2019 Total FY 19-20 Project To Total Revised Actual Y-T-D Date Project Estimated Thru 9/30/19 Actual Actual Balance Capital Improvement Fund Summary Project Cost (Unaudited) Thru Nov Thru 11/30/19 Remaining Street Improvements District 1 Nashville Street 7th-Proctor 913,290 146,388 130,492 276,880 636,410 Bluebonnet Gulfway-19th 1,328,280 1,345,502 1,345,502 (17,222) Woodworth Blvd 7th St-Thomas Blvd. 1,186,728 1,186,998 1,186,998 (270) W.8th Street Foley-Joe Louis 1,254,267 1,099,558 154,709 1,254,267 - Lakeshore Drive Ph 1 4186-4300 Lakeshore 555,842 531,778 (1,123) 530,655 25,187 Lakeshore Drive Ph 2 12th Av-4186/4300-Stadium 723,536 14,500 14,500 709,036 5th Street Atlanta-Nashville 915,588 - - 915,588 6th Street Atlanta-Nashville 929,588 - - 929,588 12th Street 6th Ave-Woodworth 75,926 - - 75,926 24th Street Gulf Ave to Memorial 105,071 - - 105,071 9th Street Houston-Ft Worth 31,768 24,753 24,753 7,015 Marshall 10th-Gulfway 159,616 102,369 102,369 57,247 El Paso Ave Lakeshore-Howard 29,598 - - 29,598 3rd Avenue Gulfway-14th 350,000 - - 350,000 5th Ave.South Tremont-Broadway 200,000 - - 200,000 10,353,968 6,046.716 284.078 6,330,794 4,023,174 District 2 Williams Avenue Lakeshore-Procter 15,231 - - 15,231 15th Street Vera-Main 289,351 339,414 339,414 (50,063) Carolina Ave Gulfway-Dead End 919,281 68,910 45,140 114,050 805,231 Lakeshore Dr Lakeside-Williams 587,000 80,480 9,806 90,286 496,714 Lakeshore Dr Williams-Stadium 927,000 109,144 14,396 123,540 803,460 8th Street Williams-Duff 21,313 17,660 17,660 3,653 5th Street Stadium-Duff 40,519 74,058 74,058 (33,539) 6th Street Brazos-Duff Dr 51,612 69,687 69,687 (18,075) Williams Avenue 5th St-Lewis Dr 550,000 - - 550,000 3.401.307 759.353 69.342 828,695 2.572,612 District 3 Ferndale Drive Highland Dr-S Park Dr 20,188 1,350 1,350 18,838 Northpark Drive W Park-Evergreen 21,420 1,350 1,350 20,070 Wilson Drive Evergreen-Highland 15,392 - - 15,392 Forest Drive Evergreen-Woodrow 344,500 103,991 3,150 107,141 237,359 8th Ave 32nd-Dead End 881,394 83,580 167,565 251,145 630,249 Sunken Court Ph 1/Wilson-Tyrrell 405,393 96,050 96,050 309,343 Sunken Court Ph 2/Tyrrell-Twin City Hwy 729,887 55,486 55,486 674,401 38th Street Rachel-Lansing 10,175 8,716 8,716 1,459 Forest Dr Griffing-Evergreen 51,753 - - 51,753 42nd St 9th Ave-Wentworth 161,028 50,685 50,685 110,343 Evergreen Dr. North Park-Tyrrell 62,543 58,421 58,421 4,122 3rd Ave 32nd St-36th St - 67,512 67,512 (67,512) Memorial BId(Feeder) 29th St-31st St 100,000 - - 100,000 9th Ave 32nd St-36th St 450,000 - - 450,000 3,253,673 527.141 170,715 697,856 2,555,817 District 4 Viterbo Road Spur 93-End 101,363 - - 101,363 Willow Avenue Maple-60th St 852,109 55,533 69,850 125,383 726,726 60th Street West Port Arthur-Canal 903,247 77,982 90,040 168,022 735,225 Cedar St 58th St to North End 88,142 53,650 53,650 34,492 64th St Garnet-W Port Arthur Rd 201,102 140,920 140,920 60,182 58th St Ray Ave to Cedar St 101,013 74,235 74,235 26,778 Pine Ave. 60th St.-Dead End 27,681 28,604 28,604 (923) Sharon Dr Cambridge-Queens 29,199 36,456 36,456 (7,257) Waco Ave Gulfway to Thomas Blvd 50,757 15,735 15,735 35,022 Lakeside Plaza H.O.Mills-Cashmere 320,000 - - 320,000 Beaumont Ave Gulfway-15th St 230,000 - - 230,000 2,904,613 483,115 159.890 643.005 2.261,608 Street Reconstruction Unallocated 10,000,000 - - - 10,000,000 Street Remediation Unallocated 4,200,000 - - - 4,200,000 Total Street Improvement Projects 34,113,561 7,816;325 684;025 8,500,350 25,613,211 City of Port Arthur 2019 - 2020 Budget Monthly Report November 30, 2019 Total FY 19-20 Project To Total Revised Actual Y-T-D Date Project Estimated Thru 9/30/19 Actual Actual Balance Captial Improvement Fund Summary Project Cost (Unaudited) Thru Nov Thru 11/30/19 Remaining Drainage Improvements Upsize Pipes 11&12th at 7th&Lakeshore 678,890 - - 678,890 Drainage System at El Vista 1,033,400 9,104 5,014 14,118 1,019,282 Drainage System at Port Acres 3,153,000 23,288 23,273 46,561 3,106,439 Lake Arthur Detention Pond 5,261,743 25,649 36,160 61,809 5,199,934 Drainage System at Golf Course 1,972,133 112 112 1,972,021 Drainage at Downtown Transit Facility 723,800 - - 723,800 Total Drainage Projects 12,822,966 58,153 64,447 122,600 12,700,366 General Improvements Information Technology ERP Replacement 1,480,000 - - - 1,480,000 Cloud-based backups 108,000 - - - 108,000 Paper Digitization 540,000 - - - 540,000 2,128,000 - - - 2,128,000 Development Services 2545 Dallas-Building Renovations 2,978,000 1,421,069 575,178 1,996,247 981,753 Fire Replace Haz-Mat Rescue Vehicle 950,000 - 949,997 949,997 3 Public Works Replace Roof at Operations Center 100,000 100,000 Renovations to City Hall 462,000 462,000 Renovations to Electrical Building 200,000 200,000 762,000 - - - 762,000 Parks&Recreation Renovations - Renovations to Recreation Center 630,000 - - - 630,000 Mosely Pool 70,000 - - - 70,000 Renovations to Lakeview Pool Area 300,000 7,872 - 7,872 292,128 Eagles Park Walking Trail 30,000 30,000 Adams Park Soccer Complex 1,000,000 1,000,000 Barbara Jacket Park-Parking Lot Repairs 100,000 100,000 2,130.000 7,872 - 7,872 2,122,128 Total General Improvements 8,948,000 1,428,941 1,525,175 2,954,1 16 5,993,884 Water Utility Improvements Waste Water Treatment Plant Construction 60,560,000 - 60,560,000 Lift Stations 2,850,000 - 2,850,000 Water Tank Rehabilitation 1,750,000 3,575 3,575 1,746,425 Sabine Pass Collection Systems • 600,000 - 600,000 Total Water Utility Improvements 65,760,000 - 3,575 3,575 65,756,425 Pleasure Island Imrovements Boat Launch/Parking Lot Repairs 590,000 - 590.000 Total Pleasure Island Improvements 590,000 - - 590,000 City of Port Arthur 2019-2020 Budget Monthly Report November 30,2019 Actual Actual Actual Y-T-D Actual 16-17 17-18 18-19 Actual FY17-FY20 (Unaudited) Thru Nov Total Disaster Fund Summary Revenues Federal/State Grants 6,092,224 6,407,776 1,200,483 1,415,381 15,115,864 Contributions-Donations 10,682 27,424 - - 38,106 Insurance Proceeds - 10,015,834 1,261,708 36,276 11,313,818 Lease Proceeds - 2,646 - - 2,646 Total Revenues 6,102,906 16,453,680 2,462,191 1,451,657 26,470,434 Expenditures Salaries and Benefits 3,694,644 790,262 4,487 20,288 4,509,681 Supplies and Materials 63,291 1,636,543 260,120 4,334 1,964,288 Maintenance 121,462 2,171,350 1,454,375 60,422 3,807,609 Contractual Services 1,082,631 14,882,112 1,662,907 272,519 17,900,169 Capital Outlay 1,140,878 1,224,982 619,103 56,944 3,041,907 Total Expenditures 6,102,906 20,705,249 4,000,992 414,507 _ 31,223,654 Net Current Activity - (4,251,569) (1,538,801) 1,037,150 (4,753,220) Beginning Fund Balance - - (4,251,569) (5,790,370) Ending Fund Balance - (4,251,569) (5,790,370) (4,753,220) Summary by Category Emeraencv Debris Response Equipment Vehicles Facilities Contentsthey DAC At Risk Total Revenues FEMA/State $ 13.747.235 S 1,243,298 $ - $ - S 65,476 $ - $ 59,855 $ - $ - $ 15,115,864 Insurance - - 1,237,897 3,324,837 1,980,668 3,818,430 951,986 - - 11,313,818 Lease Proceeds - - - - - - 2,646 - - 2,646 Donations - - - - - 38,106 - - 38,106 Total 13,747,235 1,243,298 1,237,897 3,324,837 2,046,144 3,818,430 1,052,593 - - 26,470,434 Expenditures Personnel - 2,911,379 20,288 - - - 4,487 - 1,573,527 4,509,681 Supplies&Materials - - - - 1,964,288 - - - 1,964,288 Maintenance - - 524,849 846,502 1,582,340 506,837 347,081 - - 3,807,609 Contractual Servic 12,875,438 - - - - - 2,654,829 2,369,902 - 17,900,169 Capital Outlay - - 379,728 1,474,944 866,404 320,831 - - - 3,041,907 Total 12,875,438 2,911,379 924,865 2,321,446 2,448,744 2,791,956 3,006,397 2,369,902 1,573,527 31,223,654 Balance $ 871,797 5(1,668,081) 5 313,032 S 1,003,391 S (402,600) S 1,026,474 S (1,953,804) 5 (2,369,902) 5 (1,573,527) S (4,753,220) Reimbursements Pending FEMA Proj 43252 Fire 482,031 482,031 Proj 44081 Police 12,554 12,554 Proj 2313 Debris 282,206 282,206 Proj 25340 Sheltering - - Proj 43250 Hazard Response 594,817 - - - - - - - 594,817 Total 282,206 1,089,402 - - - - - - - 1,371,608