HomeMy WebLinkAboutPR 21189: PAYMENT FOR ANNUAL RECURRING COST OF THE REGIONAL RADIO SYSTEM . . __.
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: December 17, 2019
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
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From: Timothy Duriso, Chief of Police ,
RE: PR 21189: Payment for annual recurring cost of the Regional Radio System
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
remit payment to the City of Port Neches for the annual recurring costs of the Regional Radio
System in the amount of$68,107.89.
Background:
The City of Port Arthur entered into an interlocal agreement for recurring costs of the Regional
800 MGZ Radio System with the cities of Nederland, Groves, and Port Neches under
Resolution 10-531. The recurring costs include annual Motorola maintenance fees, annual
municipal infrastructure maintenance fees, T-1 phone lines, and subscriber unit fees. Port
Security Grant awards are applied to off-set the costs associated with operating the Regional
Radio System and the remainder of the fees are calculated pro-rata for the participating
jurisdictions. Per the agreement, the City of Port Neches is responsible for receiving the
annual invoice from Jefferson County for the fees and sends invoices to the participating
jurisdictions. The City of Port Arthur has received the annual invoice from the City of Port
Neches for payment for the period of September 2019 to August 2020 for the amount of
$68,107.89.
Budget Impact:
Funds available in account 001-1101-521.72-00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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City of
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urt rtitur
Texas
www.PortArthurTx.gov
Recommendation:
It is recommended that City Council approve the City Manager to remit payment to the City of
Port Neches for the annual recurring costs of the Regional Radio System in the amount of
$68,107.89, as discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 21189
12/2/19 mjf
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO REMIT
PAYMENT TO THE CITY OF PORT NECHES FOR ANNUAL
RECURRING COSTS OF THE REGIONAL RADIO SYSTEM IN THE
AMOUNT OF $68, 107 . 89; FUNDS AVAILABLE IN ACCOUNT
001-1101-521.72-00 .
WHEREAS, the City of Port Arthur entered into an
interlocal agreement for recurring costs of the Regional 800
MGZ Radio System with the cities of Nederland, Groves, and
Port Neches under Resolution 10-531; and
WHEREAS, the recurring costs associated with operating
the Regional Radio System are calculated from year to year;
and
WHEREAS, said recurring costs include annual Motorola
maintenance fees, annual municipal infrastructure maintenance
fees, T-1 phone lines, and subscriber unit fees; and
WHEREAS, per the agreement, the City of Port Neches is
responsible for receiving the annual invoice from Jefferson
County for the fees and invoices the participating
jurisdictions; and
WHEREAS, the City of Port Arthur has received the annual
invoice from the City of Port Neches for payment for the
period of September 2019 to August 2020 (attached Exhibit A) .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorize the City
Manager to remit payment to the City of Port Neches for
recurring costs of the Regional Radio System in the amount of
$68, 107 . 89 .
Section 3. That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of ,
A. D. , 2020, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote:
AYES:
Mayor :
Councilmembers :
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
i,! OA ee%ai
-
Val feno, ity Attorney
APPROVED FOR ADMINISTRATION:
Ronald BuN.ton, :.: ty Manager
J
0-(a-tile 10Th
Timothy 'Du iso, Chief of Police
APPROVED FOR THE AVAILABILITY OF FUNDS:
AL_LA14.44,_
Clifton Williams, CPPB, Purchasing Manager
Kandy Daniel , Interim Director of Finance
EXHIBIT A
PORT NECHES
REIMBURSEMENT INVOICE - MID AND SOUTH COUNTY
PRORATA SHARE
800 MHz Radio FY 20 Annual Cost
Per Jefferson County Invoice 1904-02
Entity: CITY OF PORT ARTHUR
Amount Due: $68,107.89
REMIT TO:
City of Port Neches
PO Box 758
Port Neches,TX 77651
Make all checks payable to City of Port Neches
JEFFERSON COUNTY INVOICE
1149 PEARL 7TH FLOOR
BEAUMONT,TX 77701
SERVICES PROVIDED FOR:
City of Port Neches INVOICE DATEI 9/1/19
Attn: Amy Guldroz INVOICE NUMBER 1904-02
P. O. Box 758
Port Neches,Tx 77651
tp�- '' ._ . . � _a, ��I�=='` ?k'
800 MHz Radio System Annual Cost-25% Match •
on Grant award plus portion not covered by Grant
Cost share portion equates to roughly 43%of charges
9/1/2019-8/31/2020.
1 City of Port Arthur-25% Match 54,572.92 $54,572.92
1 City of Port Arthur-Other Cost 22,171.15 $22,171.15
1 Mid County Central Dispatch-25% Match 13,478.03 $13,478.03
1 Mid County Central Dispatch-Other Cost 682.19 $682.19
1 City of Port Neches -25% Match 21,907.51 $21,907.51
1 City of Port Neches-Other Cost 5,969.15 $5,969.15
1 City Of Nederland-25%Match 10,604.84 $10,604.84
1 City Of Nederland-Other Cost 6,651.34 $6,651.34
1 City of Groves-25% Match 7,953.63 $7,953.63
1 City of Groves- Other Cost 4,988.51 $4,988.51
1 Credit for costs paid by City of Port Arthur (8,636.18) (8,636.18)
140,343.09
$140,343.09
Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: PAY THIS
Call: Fran Lee JEFFERSON COUNTY AMOUNT
(409)835-8500 1149 PEARL 7TH FLOOR
BEAUMONT, TX 77701
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