HomeMy WebLinkAboutPR 21189: PAYMENT FOR ANNUAL RECURRING COST OF THE REGIONAL RADIO SYSTEM . . __. City of -..: - , , A ...)c) ,„„ilico or/ rllrur Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: December 17, 2019 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager .0'; I_,i..1,111 From: Timothy Duriso, Chief of Police , RE: PR 21189: Payment for annual recurring cost of the Regional Radio System Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to remit payment to the City of Port Neches for the annual recurring costs of the Regional Radio System in the amount of$68,107.89. Background: The City of Port Arthur entered into an interlocal agreement for recurring costs of the Regional 800 MGZ Radio System with the cities of Nederland, Groves, and Port Neches under Resolution 10-531. The recurring costs include annual Motorola maintenance fees, annual municipal infrastructure maintenance fees, T-1 phone lines, and subscriber unit fees. Port Security Grant awards are applied to off-set the costs associated with operating the Regional Radio System and the remainder of the fees are calculated pro-rata for the participating jurisdictions. Per the agreement, the City of Port Neches is responsible for receiving the annual invoice from Jefferson County for the fees and sends invoices to the participating jurisdictions. The City of Port Arthur has received the annual invoice from the City of Port Neches for payment for the period of September 2019 to August 2020 for the amount of $68,107.89. Budget Impact: Funds available in account 001-1101-521.72-00. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 __.... _. 4 City of al urt rtitur Texas www.PortArthurTx.gov Recommendation: It is recommended that City Council approve the City Manager to remit payment to the City of Port Neches for the annual recurring costs of the Regional Radio System in the amount of $68,107.89, as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 21189 12/2/19 mjf RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO REMIT PAYMENT TO THE CITY OF PORT NECHES FOR ANNUAL RECURRING COSTS OF THE REGIONAL RADIO SYSTEM IN THE AMOUNT OF $68, 107 . 89; FUNDS AVAILABLE IN ACCOUNT 001-1101-521.72-00 . WHEREAS, the City of Port Arthur entered into an interlocal agreement for recurring costs of the Regional 800 MGZ Radio System with the cities of Nederland, Groves, and Port Neches under Resolution 10-531; and WHEREAS, the recurring costs associated with operating the Regional Radio System are calculated from year to year; and WHEREAS, said recurring costs include annual Motorola maintenance fees, annual municipal infrastructure maintenance fees, T-1 phone lines, and subscriber unit fees; and WHEREAS, per the agreement, the City of Port Neches is responsible for receiving the annual invoice from Jefferson County for the fees and invoices the participating jurisdictions; and WHEREAS, the City of Port Arthur has received the annual invoice from the City of Port Neches for payment for the period of September 2019 to August 2020 (attached Exhibit A) . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council authorize the City Manager to remit payment to the City of Port Neches for recurring costs of the Regional Radio System in the amount of $68, 107 . 89 . Section 3. That a copy of the Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of , A. D. , 2020, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor : Councilmembers : NOES: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: i,! OA ee%ai - Val feno, ity Attorney APPROVED FOR ADMINISTRATION: Ronald BuN.ton, :.: ty Manager J 0-(a-tile 10Th Timothy 'Du iso, Chief of Police APPROVED FOR THE AVAILABILITY OF FUNDS: AL_LA14.44,_ Clifton Williams, CPPB, Purchasing Manager Kandy Daniel , Interim Director of Finance EXHIBIT A PORT NECHES REIMBURSEMENT INVOICE - MID AND SOUTH COUNTY PRORATA SHARE 800 MHz Radio FY 20 Annual Cost Per Jefferson County Invoice 1904-02 Entity: CITY OF PORT ARTHUR Amount Due: $68,107.89 REMIT TO: City of Port Neches PO Box 758 Port Neches,TX 77651 Make all checks payable to City of Port Neches JEFFERSON COUNTY INVOICE 1149 PEARL 7TH FLOOR BEAUMONT,TX 77701 SERVICES PROVIDED FOR: City of Port Neches INVOICE DATEI 9/1/19 Attn: Amy Guldroz INVOICE NUMBER 1904-02 P. O. Box 758 Port Neches,Tx 77651 tp�- '' ._ . . � _a, ��I�=='` ?k' 800 MHz Radio System Annual Cost-25% Match • on Grant award plus portion not covered by Grant Cost share portion equates to roughly 43%of charges 9/1/2019-8/31/2020. 1 City of Port Arthur-25% Match 54,572.92 $54,572.92 1 City of Port Arthur-Other Cost 22,171.15 $22,171.15 1 Mid County Central Dispatch-25% Match 13,478.03 $13,478.03 1 Mid County Central Dispatch-Other Cost 682.19 $682.19 1 City of Port Neches -25% Match 21,907.51 $21,907.51 1 City of Port Neches-Other Cost 5,969.15 $5,969.15 1 City Of Nederland-25%Match 10,604.84 $10,604.84 1 City Of Nederland-Other Cost 6,651.34 $6,651.34 1 City of Groves-25% Match 7,953.63 $7,953.63 1 City of Groves- Other Cost 4,988.51 $4,988.51 1 Credit for costs paid by City of Port Arthur (8,636.18) (8,636.18) 140,343.09 $140,343.09 Questions concerning this invoice? 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