HomeMy WebLinkAboutPR 21217: PURCHASE OF 8" PUMP FROM UNITED RENTALS __
City of
40
wiliort rthu� —
Texas
INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION DIVISION
Date: December 13,2019
To: Ron Burton, City Manager
From: Donald Stanton, Interim Director of Water Utilities
RE: P.R. No. 21217—Purchase of 8"pump from United Rentals
Nature of the Request:
In September, a pump was needed to bypass into the aeration basin at the Main Wastewater
Treatment Plant due to malfunctioning Archimedes screw pumps. Staff determined that the 8"
pump would be necessary until pump repairs are completed. An 8" pump was rented, but for
the future, it is ideal to purchase an 8" pump for future bypass needs due to the probability of
malfunctioning equpiment. This Proposed Resolution (21217) requests approval to purchase
the pump from United Rentals of Dallas, Texas. The total cost of $70,520.74 is available in
Account No. 410-1256-532.92-00, Equipment.
StaffAnalysis, Considerations:
City Staff will not be affected by this P.R. approval.
Budget Considerations:
The total cost of$70,520.74 is available in Account No. 410-1256-532.92-00, Equipment.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 21217 to purchase an 8"
pump from the United Rentals with a total amount of$70,520.74 from Account Number 410-
1256-532.92-00 (Equipment).
P.R. 21217
12-13-19 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANGER TO
PURCHASE ONE 8" PUMP FROM UNITED RENTALS, INC. OF
DALLAS, TEXAS, FOR A TOTAL AMOUNT OF $70,520.74
THROUGH SOURCEWELL CONTRACT 091615-URI. FUNDING
IS AVAILABLE IN ACCOUNT NUMBER 410-1256-532.92-00,
EQUIPMENT.
WHEREAS, on September 13, 2019; two Archimedes screw pumps at the Main
Wastewater Treatment Plant malfunctioned, which caused immediate public health and safety
concerns; and,
WHEREAS,the occurrence created an urgent response for repair; and,
WHEREAS,the repair of the pumps is delayed due to repairs of the electrical equipment;
and,
WHEREAS, it was determined by staff that additional pumping capabilities were needed
to prevent the shut-down of the plant; and,
WHEREAS, the City began renting the needed pump on September 13, 2019 through
Sourcewell contract 091615-URI; and,
WHEREAS,future bypass needs due to the high probability of malfunctioning equipment
justify the need to have an 8"pump on demand in our equipment yard; and,
WHEREAS,pursuant to Chapter 271 Subchapter D of the Local Government Code,a city
may participate in cooperative purchasing programs established by the State Facilities Commission
for the purchase of goods at prices established through purchase contracts of the Commission;and,
WHEREAS,per Resolution No. 13-556,the City of Port Arthur is authorized to participate
in cooperative purchasing with National Joint Powers Alliance, now known as Sourcewell
Cooperative Purchasing Program; and,
P.R. 21217
12-13-19 bw
Page 2 of 3
WHEREAS, the total cost of the purchase from United Rentals, Inc. of Dallas, Texas
through the Sourcewell Cooperative Purchasing Program is $70,520.74.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council authorizes the City Manager to purchase one 8" pump from
United Rentals of Dallas, Texas through the Sourcewell Cooperative Purchasing Program in the
total amount of$70,520.74. (Exhibit"A").
THAT,funding is available in Account No. 410-1256-532.92-00 (Equipment).
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED this the_day of , A.D. 2020 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R. 21217
12-13-19 bw
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
7
'Val:'t% zen Ron Burton
City Attorney City Manager
Donald Stanton
Interim Director of Water Utilities
APPROVED AS FOR AVAILABILITY
OF FUNDS:
7. 0 Cx_ ,,_ —,f--0
Kandy Daniel !
Interim Director of Finance
LJLA,
Clifton illiams, CPPB
Purchasing Manager
Exhibit "A"
(United Rentals Quote)
O United Rentals' 111111111111101111111111111111111111
P
�ngc§CMI
3385 WEST CARDINAL DRIVE
BEAUMONT TX 77705-4416
409-840-5886
409-840-5806 FAX Customer # : 759914
Reserved Date : 12/10/19 01:05 PM
CITY OF PORT ARTHUR
6300 PROCTER EXT UR Job Loc : 6300 PROCTER EXT, PO
CO PORT ARTHUR TX 77642-0923 CR Job # : 24
Customer Job ID:
P.O. # : TBD
h Office: 409-983-8171 Cell: 409-626-4503 Ordered By : DONNA KING
Written By : GEORGE MCDONALD
Salesperson : RAY WHITT
ws A t,44,4,.,
CITY OF PORT ARTHUR
PO BOX 1089
PORT ARTHUR TX 77641-1089 This is not an invoice
Please do not pay from this document
Qty Equipment # Price Amount
1 5203008 CC: 520-3008 68920.74 68920.74
PUMP 8" SUPER VAC ASSIST - DIESEL
DELIVERY CHARGE 1600.00
Sales/Misc Subtotal: 1600.00
Agreement Subtotal: 70520.74
Total: 70520.74
COMMENTS/NOTES:
CO OP PRICING THROUGH SOURCEWELL 091615
URI
ARE YOU OR YOUR EMPLOYEES IN NEED OF OPERATOR CERTIFICATION TRAINING?
CONTACT UNITED ACADEMY TODAY 844-222-2345 OR WWW.UNITEDACADEMY.UR.COM
TRAINING IS NOT AVAILABLE ON CERTAIN EQUIPMENT IN CANADA.
THIS IS NOT AN EQUIPMENT SALE AGREEMENTIINVOICE.THE SALE OF EQUIPMENT AND ANY OTHER ITEMS LISTED ABOVE IS SUBJECT TO AVAILABILITY AND ACCEPTANCE OF THE
TERMS AND CONDITIONS OF UNITED'S EQUIPMENT SALE AGREEMENT/INVOICE,WHICH MUST BE SIGNED PRIOR TO OR UPON DELIVERY OF THE EQUIPMENT AND OTHER ITEMS.
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