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Home My WebLink AboutPR 14515: TUTORING CONTRACT BETWEEN CITY AND LAMAR PORT ARTHUR (WEED & SEED)INTEROFFICE MEMORANDUM TO: STEVE FITZGIBBONS, CITY MANAGER ~; r FROM: DALE WATSON, DIRECTOR OF PLANNING ~I t; V, RE: P.R. NO. 14515- THE TUTORING PROJECT -TUTORING CONTRACT DATE: JANUARY 6, 2008 RECOMMENDATION: It is recommended that the City Council approve P.R. No 14515. This resolution would authorize the City of Port Arthur Weed and Seed staff to coordinate the collection of student work times with the school district and provide such verified data to Lamar State College-Port Arthur in a manner and time frame necessary for Lamaz to meet the college's payroll cycles and in a format required by the college. Through this contract, Lamaz will recrnit, hire and pay tutors for the Port Arthur Weed and Seed Tutoring Project. The City will reimburse Lamar for the amounts paid toward each tutor's salary. The Tutoring Project will provide tutoring for children who aze at risk for reading and writing failure. Elementary school children will receive one-on-one and small group academic tutoring from college students enrolled at Lamar State College-Port Arthur. BACKGROUND: On December 18, 2007, by Resolution No. 07-549, City Council authorized execution. of a collaborative agreement with Lamar State College-Port Arthur, in an amount not to exceed $31,200, for the purpose of providing elementary school students with academic tutoring. The City serves as fiscal agent of federal grant funds received for the support of Port Arthur's Weed and Seed Initiative. To date, the City has been awarded a total of $350,000 from the United States Department of Justice, Office of Justice Programs. Thirty-one thousand two hundred dollazs ($31,200) of the awarded funds aze for the purpose of implementing a tutoring project that connects elementary school children with college students for one-on-one and small group academic tutoring. The project is designed to improve each child's academic performance, and readiness to Team while. also providing wllege students with a meaningful service learning experience to build their resumes for future employment success. BUDGETARY/FISCAL EFFECT: Funds will be reimbursed through the Port Arthur Weed and Seed gram; account number 114-1051-517-59-00 (WS0601/WS0701). STAFFING/EMPLOYEE EFFECT- . None SUMMARY It is recommended that the City Council approve P.R. No. 14515, authorizing the City of Port Arthur Weed and Seed staff to coordinate the collection of studern-work times with the school district and provide such verified data to Lamaz in a manner and time frame necessary for Lamaz to meetthe college's payroll cycles and in a format required by the college. P.R. No. 14515 1/15/08 L.T. RESOLUTION NO. A RESOLUTION AS IT PERTAINS TO A TUTORING CONTRACT WTTH LAMAR STATE COLLEGE -PORT ARTHUR ON BEHALF OF THE PORT ARTHUR WEED AND SEED INITIATIVE. WHEREAS, by Resolution No. 07-549, the City Manager has executed a contractual agreement with Lamaz State College -Port Arthur, attached hereto as Exhibit "A". WHEREAS, Lamar State College-Port Arthur has requested that Lamar will be provided with time sheet data for each individual tutor; and WHEREAS, Port Arthur Weed and Seed desires that all parties aze clear on the steps involved in documenting hours worked, and ensuring that tutors are paid within a timely manner. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CTTY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council does hereby authorize the City of Port Arthur Weed and Seed staff to do the following: Coordi t work times with the district name necessary for Lamar to meet the college's avroll cycles and in a format ,required by the college. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. Page 1 oE2 P.R. NO. 14515 Page 2 of 2 READ, ADOPTED AND APPROVED on this. day of , A.D., 2008; at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor NOES: MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY APPROVED FOR ADMINISTRATION: CITY MANAGER ~~ ~ ~~--- DIRECTOR OF PLANNING EXHIBIT "A" Memorandum of Agreement Between The City of Port Arthur Texas,. Port Arthur Weed and Seed And Lamar State College- Port Arthar, Texas b Memoraudum ofAQreement This Memorandum of Agreement, hereinafter called MOA, is made between The City of Port Arthur, Texas, hereinafter called "City", Port Arthur Weed and Seed, hereinafter called "PA Weed and Seed", and Lamaz State College -Port Arthur, Texas, hereinafter called "Lamar". IL Baclc¢round Weed and Seed is a program under the administration of the Community Capacity Development Office (CCDO) in the Office of Justice Programs (OJP), United States Department of Justice. CCDO assists states, units of local governments, neighborhoods, and community-based. organizations in developing Weed and Seed Strategies under the authority of the Omnibus Crime and Cornrol Safe Streets Act of 1968. The Weed and Seed initiative consists of law enforcement operations, strong community engagement to suppress criminal activities, empowering residents to build safer .neighborhoods, and facilitating the implementation of highly effective and sustainable restorative strategies. The City received Official Recognition as a Weed and Seed site in 2002. A Strategy has been developed to reduce and control crime in a neighborhood located in a 2.7 mile area bounded by The.Kansas City Southern (KCS) railway tracks on the north, Woodworth Boulevazd on the east, the Sabine-Neches Ship Canal on the south, and the KCS railway tracks on the west. The City of Port Arthur serves as Sscal agent of grate funds received for implementing Port Arthur's Weed and Seed Strategy. III. Pu ose The purpose of this MOA is to establish the guidelines for collaboration between the City, PA Weed and Seed, and Lamar in providing tutoring for elementary school youth who attend schools within the Weed and Seed target neighborhood, while creating service learning opportunities for adults enrolled atLamaz, l_V. The Tutorin¢ Project PA Weed and Seed has partnered with Dequeen Elementary School, Wilson Technology Theme School, and Tekoa Academy for the purpose of implementing The Tutoring Project; a project designed to provide college students with practical tutoring/teaching experience while also providing school children with academic tutors. Through The Tutoring Project, elementary school youth will have an opportunity to receive one-on-one and small group tutoring provided by students of Lamar. Lamar tutors. may meet with youth during school hours as well as during each campus'"after-school progam V. Project Budget The City commits to fund The Tutoring Project in an amount up to $31,200. These funds may only be used for paying the hourly salaries of Lamar tutors. Lamar will recruit students to serve as tutors, hire tutors, pay hrtors an hourly rate, and invoice the City for reimbursement of costs incuried during the performance of this agreement. i VL Addresses Parties agree that their mailing addresses are as follows: The City ofPort-Arthur Lamar State College -Port Arthur PO Box 1089 PO Box-310 Port Arthur, TX 77641 Port Arthur, TX 77641 The City agrees to: • Pay Lanier the full amount of each invoice upon receipt, for a total reimbursement amount not o exceed $31,200. • Contribute in-kind resources for the everyday operation of the project. PA Reed end Seed agrees to: • Contribute in-kind resources for the everyday operation of the project. • Maintain accurate records, including each tutor's identification information and time sheets for a period of one year after the completion. ofthe project. • Provide administration and oversight of The Tutoring Project. • Collect data and evaluate The Tutoring Project. Lamar agrees to: • Recruit Lamar students for the tutoring positions. • Perform criminal background checks on all tutors. • Deterarine a fair and professional rate of pay for all tutors. • Provide PA Weed and Seed with information including each tutor's name, rate of pay, and a$-umation of background check compliance. • Forward monthly invoices to the City equal to amourn expended for each tutor's salary • Participate in an evaluation process to aid in the measurement of the project's success. • Maintain accurate records, including each tutor's identification information and time sheets for a period of one year after the completion of the project. Records shall be made available to the City and PA Weed and Seed for inspection and copying upon reasonable request. • Proceed immediately upon execution ofthis-contract with the recruitment and hiring of Lamar students as tutors. If is mutually agreed that: - • Parties will hold all information confidential regazding youth participants and . release. such information only with signed pazent consent or in cooperation with law enforcement investigations in compliance with local, state and federa] laws. • This memorandum may be terminated by either party giving to the other party thirty (30) days notice in writing. • This memorandum may be amended or varied from time to dine if such amendment or variation is evidenced in writing and signed by both parties. • This MOA in no way restricts the City, PA Weed and Seed or Lamar from participating in similaz activities with other public or private agencies, organizations, and individuals. • The period of performance of The Tutoring Project shall be from January 1,.2008 to December 31, 2008 unless extended in writing by mutual agreement or terminated by either party, with a thirty (30) day notice. • Lamar shall not transfer any rights, duties; or obligations under this Agreement without written consent from the City. • Lamar shall promptly submit an invoice to the City monthly, promptly after the last day of the month for the amount of its reimbursement for the preceding month. The parties have caused this MOA to be executed as of the day and year listed below. SIGNED and AGREED to on the 21 day of December 2007 The City of Port Arthur, Texas 444 4m Street PoR Arthur, TX 77640 By: L- Step en Fitzgibbons City Manager Port Arthur Weed and Seed 444.4 Street Port Arthur, TX 77640 BY~ l „~ ~-~ ie nya Turner ~. rtle Weed 'and Seed Coordinator Lamar State College-Port Arthur, Texas 1500 Procter Street Port Arthur, TX 77640 By: /~~L.rw~-~r--~-o~ Name Dr. W. Sam Monroe Title President, Lamar State College-Port Arthur