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Home My WebLink AboutPR 21254: CAROLINA AVENUE PAVEMENT IMPROVEMENT PROJECT, CHANGE ORDER NO. 1, GREEN SCAPES 6, LLC City of i, hu0ha - ort rtTexas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 22, 2020 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Alberto Elefano, P.E.,Public Works Director RE: P.R. 21254: Carolina Avenue Pavement Improvement Project North of Gulfway Drive, Change Order No. 1 for upgrade of stormwater drainage system that increases original contract amount by$20,452.00; Project No.: ST1P10. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 1 which increases the original contract amount by $20,452.00 to the new contract amount of $1,232,035.50 for the Carolina Avenue Pavement Improvement Project North of Gulfway Drive. Background: Pursuant to Resolution No. 19-342, Greenscapes 6, LLC of Baytown, Texas (Contractor) was awarded the project for Carolina Avenue Pavement Improvement Project. The Contractor commenced construction of the project outside the limits defined in the original scope of the contract. The Contractor agreed to make necessary repairs to restore the Carolina Avenue Roadway north of Gulfway Drive at their own expense. The City of Port Arthur determined that this was an opportunity to repair the existing drainage system. Change Order No. 1 has been submitted for stormwater drainage system upgrades that increase the original contract amount of$1,211,583.50 by$20,452.00 to the new contract amount of$1,232,035.50. Budget Impact: Change Order No. 1 impacts funds in the Capital Improvement Account for the Street Maintenance and Repair,Account No. 307-1601-591.86-00. Project No. ST1P10. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.9818182 X FAX 409.983.8294 Recommendation: It is recommended that the City of Port Arthur City Council approve PR 21254 with Greenscapes 6, LLC of Baytown, Texas authorizing the City Manager to execute Change Order No. 1 increasing the original contract amount of $1,211,583.50 by $20,452.00 to the new contract amount of$1,232,035.50 for the upgrade of the stormwater drainage system on Carolina Avenue north of Gulfway Drive. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No.21254 1/22/20 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND GREENSCAPES 6, LLC OF BAYTOWN, TEXAS FOR THE REPAIRS AND RESTORATION OF THE CAROLINA AVENUE PAVEMENT IMPROVEMENT PROJECT NORTH OF GULFWAY DRIVE THAT INCREASES THE CONTRACT AMOUNT BY $20,452.00 FROM THE ORIGINAL CONTRACT AMOUNT OF $1,211,583.50 TO THE NEW CONTRACT AMOUNT OF $1,232,035. FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENTS STREET ACCOUNT NO. 307- 1601-591.86-00. PROJECT NO. ST1P10. WHEREAS, pursuant to Resolution No. 19-342, the City of Port Arthur City Council awarded a contract for the Carolina Avenue Pavement Improvement Project to Greenscapes 6, LLC of Baytown, Texas with a projected budgetary impact of $1,211,583.50 and a term of 290 calendar days; and, WHEREAS, Greenscapes 6, LLC of Baytown, Texas commenced construction of the project outside the limits defined in the original scope of the contract and agreed to make necessary repairs to restore the Carolina Avenue Roadway north of Gulfway Drive at their own expense; and, WHEREAS, the City of Port Arthur determined that this was an opportunity to repair the existing drainage system; and, WHEREAS, Change Order No. 1 has been submitted for stormwater drainage system upgrades that increase the original contract amount of $1,211,583.50 by $20,452.00 to the new contract amount of $1,232,035.50; and, PR No. 21254 1/22/2020 m j e Page 2 of 3 WHEREAS, approval of Change Order No. 1 is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 1 is herein approved and the City Manager is authorized to execute said Change Order No. 1 to the contract between the City of Port Arthur and Greenscapes 6. LLC of Baytown, Texas; and THAT, Change Order No. 1, submitted by Greenscapes 6. LLC of Baytown, Texas increases the contract amount by $20,452.00 from the original contract amount of $1,211,583.50 to the new contract amount of $1,232,035.50; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2020 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman "Bill" Bartie Mayor PR No.21254 1/22/20 mje Page 3 of 3 ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: /( J ' Valecia Tizeno f Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: n ` / � (�C� U J C(A- Kandy Daniel) Interim Director of Finance Alberto Elefano, P.E. Director of Public Works I LAA14..- l l ) Clifton Williams, CPPB Purchasing Manager EXHIBIT A f TBPE Firm No.F-5755 OUT 'y e _ TBPLS Firm No.10123800 _ —_ LA EF.00057n 3737 Doctors Drive G ' Port Arthur,Texas 77642 SURVEYORS&'ENGINEERS --s - Office(409)983.2004 Fax(409)983.2005 January 9, 2020 City of Port Arthur 444 4th Street Port Arthur,Texas 77640 Re: Carolina Avenue—Change Order No. 1 Change Order No. 1 is for drainage upgrades to Carolina Avenue north of Gulfway. Background: Greenscapes Six, LLC(Contractor),for the Carolina Avenue Road project commenced construction of the project outside the limits defined in the contract documents and the preconstruction meeting. Approximately 340 liner feet of the concrete roadway, starting at the cul-de-sac in the west lane of Carolina (north of Gulfway)was ultimately demolished.The Contractor acknowledged their mistake and agreed to restore the roadway to previous existing conditions at their expense. Change Order No. 1 The City discovered that this mistake provided unique opportunity to enhance the drainage for the citizens for a large portion of Carolina Avenue.This change order is for drainage upgrades to Carolina north of Gulfway. The drainage inlet in the west lane at the cul-de-sac was upgraded to a curb inlet with extensions to accept additional storm water runoff at a faster rate.The pipe from the inlet to the storm sewer outfall was upsized to handle additional runoff.The tie-in to the storm sewer outfall was upgraded by adding a junction box.The junction box allows accessibility to inspect,clean, and maintain the storm sewer outfall in that area. The curbs in the east lane within this area was in poor shape.To better define the gutter line for runoff, enhance the roadway appearance and to match the west's lanes new curb,the City directed new curb be installed within this area. If you have any questions, please contact our office. Respectfully submitted, s vidr J- y Mitc eN, P.E., RPLS CITY OF PORT ARTHUR DATE NOVEMBER 26,2019 PROJECT: STIPIO-PROPOSED IMPROVEMENTS TO CAROLINA AVENUE(NORTH SIDE CAROLINA LMPROVEMENTS) OWNER: CITY OF PORT ARTHUR CONTRACTOR: GREENSCAPE SIX,LLC(713)714-3590 CHANGE ORDER NO.: 01 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Add/Delete Construction Items and/or quanlilir,to the Contract: Item No. Description Unit Original New Uoit Amount Quantity Quantity Peke PAVING AND DRAINAGE ADDITION 104.001 Remove Concrete Driveways&Sidewalks • SY 445 502 $13501 $49950 104.002 Remove Concrete Culverts( (Driveways&Sldewatics)(Remove cx£stine IF 1022 1082 $15.00 $90400 104.003 Remove Concrete 6"Mono Curb LF 265 5530 $1,45750 24^A11N HP-Storm Pipe(or equal)(with Cement Stabilized) LF 500 560 $30.00 $1,800.00 465,001 Rebuild Curb Islet(0 GullwNew ay,Complete in Place(Hem Used For Inlet installed in Cul-de-Sac,North Side of Carolina) EA 1 2 $5,000.00 S5,000-00 465.002 Jmvctlna Sade Bos,Complete la Place(North de of Carolina In Dralts>;c FA 1 2 55500.00 $5500.00 easement at end eteol-de-sac) 530.003 Driveways(Concrete 4"),Complete in Place SY 12015 12405 $50.01 51.7450.00 Concrete Curb(TY II)(6")(City Regina,Northeast Zane of Roadway, LF 15740 1045 $L7.00 53.445.00 Southeast Lane Past Sawcvq PAVING&DRAINAGE TOTAL AMOUNT ADDED $20,452.00 CHANGE ORDER TOTAL AMOUNT ADDED $20,452.00 ORIGINAL CONTRACT AMOUNT: $1,212.583,50 NET FROM PREVIOUS CHANGE ORDERS: $0.00 TOTAL.AMOUNT OF THIS CHANGE ORDER.: $20,452.00 PERCENT OF THIS CHANGE ORDER: 1.69% TOTAL PERCENT CHANGE ORDER TO DATE: 1.69% NEW CONTRACT AMOUNT: $1,232,03550 NO TALI{ND DA • IIAVE BE N•ADDED IN THE CONTRACT BY T S CHANGE ORDER .i- / PREPARED BY: CON •ACTOR JF..P�:.titY s R'ClIF:LI„P.E.,RPlS GREENSCAPE SIX,LLC SOLI:X SU VEYOICS&ENGINEERS DeWAYNE DAVIS.P.E.ci4Sriv AI.BERTO ELEFANO.P.E- CITY ENGINEER PUBLIC WORKS DIRECTOR ATTESTED BY: RON BURTON CLIFTON WILLIAMS,CPBB CITY MANAGER PURCHASING MANAGER